We are looking for an admin supervisor with real estate background or agency that works with developers.

You will play a key role in overseeing administrative tasks and ensuring that the office or operational aspects of a real estate business run smoothly. The role involves managing a team of administrative staff, coordinating various office functions, and supporting the overall operations of a real estate agency or development firm. Admin Supervisors ensure that the organization’s workflow is efficient, compliant with regulations, and aligned with the company’s goals.

Responsibilities:

• Supervising Administrative Staff: Oversee the daily activities of the administrative team, including real estate assistants, receptionists, and office clerks.
• Assign tasks and monitor performance to ensure timely and accurate completion of work.
• Provide training, guidance, and support to administrative staff to ensure high-quality service.
• Conduct performance evaluations and provide constructive feedback.
• Office Management:
• Ensure the office runs smoothly by managing day-to-day office functions such as scheduling meetings, handling mail, answering calls, and maintaining office supplies.
• Develop and implement efficient administrative systems to support the team, agents, and management.
• Manage office budgets and track expenses related to office operations, ensuring cost efficiency.
• Oversee the maintenance of office equipment, ensuring all systems are functional and up-to-date.
• Real Estate Documentation and Compliance:
• Ensure that all paperwork, contracts, agreements, and other documents comply with real estate laws and regulations.
• Supervise the preparation and maintenance of client files, property listings, contracts, and transaction documents.
• Ensure proper filing and documentation of all real estate transactions, ensuring compliance with local, state, and national real estate regulations.
• Coordinate the review and processing of legal documents related to property sales, leases, and management.
• Client and Vendor Communication:
• Act as a liaison between clients, vendors, contractors, and the real estate team.
• Manage client inquiries, complaints, and requests, ensuring a professional and timely response.
• Coordinate with third-party vendors and service providers, such as contractors, inspectors, and attorneys, to facilitate smooth transactions and operations.
• Oversee the scheduling of property showings, inspections, and meetings for real estate agents and clients.

Qualifications:

Bachelor's Degree in Business Administration, Real Estate, or a related field (preferred but not always required).

Experienced in the UAE market.

Job Type: Full-time

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