Job Summary:

The Executive Secretary will be responsible for supporting assigned managers or company executives by handling a variety of administrative and clerical tasks, ensuring efficient day-to-day operations. Duties include managing schedules, organizing meetings, handling correspondence, maintaining records, and preparing reports or presentations as needed. The role also involves coordinating with internal and external team, ensuring confidentiality, and assisting with department-related administrative support to help executives stay organized and focused on strategic objectives.

Qualifications

• Bachelor’s Degree or diploma in Business Administration, Office Management, or any relevant field
• Minimum 5 years of experience as an executive secretary, executive assistant, or similar administrative role
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) and office management systems
• Excellent written and verbal communication skills in both English and Arabic
• Professional demeanor and strong interpersonal skills
• Strong organizational and time management skills with ability to handle sensitive information with discretion and confidentiality
• Must have valid transferrable residency in Kuwait

Responsibilities

• Coordinate and maintain calendars, schedule meetings, appointments, and travel arrangements, ensuring the executive’s time is utilized efficiently and effectively.
• Draft, proofread, and format a variety of documents, including reports, presentations, memos, and internal communications, ensuring accuracy and professionalism.
• Serve as the primary point of contact between executives and internal/external stakeholders, handling phone calls, emails, and correspondence with professionalism and confidentiality.
• Organize meetings and events, prepare agendas, take minutes, and ensure timely follow-up on action items to support smooth decision-making processes.
• Establish and maintain a systematic filing system (both digital and physical), ensuring secure storage and easy retrieval of important documents and sensitive information.
• Collaborate with various departments to coordinate tasks, share updates, and assist with department administration, ensuring alignment with executive directives.

Job ID: NR5030 Executive Secretary

How to Apply

Interested applicant may apply directly or send your updated CV along with the supporting documents to careers@enshaat.com for initial assessment.

About us

Enshaat Al-Sayer General Trading and Contracting Company is a Kuwait-based Engineering, Construction and Contracting firm that has been operating for over 27 years. We are committed to providing professional services and maintenance, catering to both the governmental and private sectors in a wide range of fields. Our expertise ranges from MEP to civil engineering, and the oil and gas industry, ensuring quality and safety throughout the process, and post-maintenance thereafter.

Job Type: Full-time