About Energetech:

Energetech is a dynamic, innovative global energy trading and infrastructure firm committed to delivering sustainable and efficient energy solutions. We combine deep market expertise with agile project execution to navigate and capitalize on energy market opportunities worldwide. At Energetech, every team member contributes meaningfully, supported by an inclusive, collaborative environment. Join us if you're passionate about driving the future of energy and thrive in a fast-paced, impactful role.

The Role:

As our Front Desk Coordinator, you'll play a crucial role in providing an exceptional first impression and maintaining an efficient, welcoming environment for employees, clients, and guests from around the globe. You will manage front-of-house operations, administrative tasks, and office management duties, ensuring smooth daily operations and a positive experience for everyone who interacts with Energetech.

Key Responsibilities:

Front of House:

• Greet and assist visitors warmly, creating a positive and professional first impression.
• Answer and direct incoming calls efficiently and courteously.
• Maintain an organized, tidy reception and communal office spaces.
• Provide excellent customer service, anticipating guest needs proactively.

Administrative Support:

• Schedule and coordinate meetings, appointments, and travel arrangements.
• Manage incoming and outgoing mail and packages.
• Maintain accurate records, including office supply inventories.
• Prepare internal communications such as announcements and memos.

Office Operations:

• Set up meeting rooms with required technology and amenities.
• Coordinate office events, catering arrangements, and room reservations.
• Liaise with suppliers and vendors for office supplies and services.
• Oversee maintenance of office equipment and manage repair schedules.
• Administer access cards and support security protocols.

Qualifications:

• Exceptional communication skills, both verbal and written.
• Professional demeanor and strong customer service orientation.
• Highly organized with the ability to multitask effectively.
• Excellent interpersonal skills, comfortable interacting with diverse individuals.
• Strong attention to detail ensuring accuracy in administrative tasks.
• Proactive problem-solving capabilities.
• Adaptable to shifting priorities in a dynamic environment.
• Reliable and consistently dependable in attendance and performance.