Purpose of job:

To coordinate supportive services of the department / unit, such as maintenance, logistics, recordkeeping, mail distribution, and other office support services.

Reporting To:

Manager - Administration

Key Work:

• To coordinate and manage ancillary support services, to arrange for local purchases of stationery, equipment, and other business related purchases within the authority limits specified.

• To assist / coordinate with the regular administrative duties for the department.

• To review the selection and purchase of furniture and office equipment and coordinate delivery and installation and ensure the security of assets.

• To coordinate the collection and distribution of internal and external mail

• To provide for efficient transportation assistance to department / unit employees and visitors as per the company policy.

• To help employee’s receive their security access control cards, in case of new hires and act as a liaison with other departments to coordinate necessary tasks for the employees concerned.

• To communicate with unskilled staff and ensure their work is monitored and is to the satisfaction of all concerned.

• To coordinate and ensure proper upkeep and maintenance of office premises, and office equipment

• To develop and manage effective internal and external relationships.

The Job Competencies

Core Competencies

1. Communication
2. Customer Focus
3. Innovation
4. Team Work

Admin Competencies

1. Organizational awareness
2. Personal Drive
3. Quality
4. Results Oriented

Education & Experience

• A diploma in a relevant discipline (Desirable - A Bachelor’s degree in a relevant discipline)
• 3 to 5 years of relevant experience