The Executive – Operations Administration will support the daily operational and administrative functions of the Park Operational

departments. This role focuses on document control, scheduling, procurement support, and general administration to ensure smooth

coordination and compliance across all areas.

JOB-SPECIFIC

General Administration:

• Provide day-to-day administrative support to the department.
• Organize and maintain physical and digital records.
• Assist in preparing reports, presentations, and communication materials.

Document Management:

• Assist in managing operational documents and ensure they are up to date.
• Help maintain version control and proper filing of SOPs and checklists.
• Support the implementation of document control processes.

Team Coordination:

• Help maintain attendance records and shift schedules.
• Support the onboarding process for new team members.
• Coordinate leave requests and basic HR-related documentation with HR and team members.

Procurement & Inventory Support:

• Assist in raising purchase requests and tracking approvals.
• Monitor inventory levels and notify the Assistant Manager when reordering is needed.
• Help coordinate with suppliers and follow up on deliveries.

Quality & Audit Support:

• Support the preparation and filing of audit documentation.
• Assist with tracking compliance within the Quality Management System (QMS).
• Help identify minor gaps or issues and report them to the Assistant Manager.

Smart Park System Assistance:

• Update templates and entries in the Smart Park Management System as directed.
• Coordinate data input and system-related reports under supervision.

Requirements

Education:

High School Certification

Any certificates on management preferred but not essential

Experience:

Theme Park experience essential

Minimum 1-2 years of experience in a similar administrative or operations role.

Familiarity with document management systems, workflow automation tools, or procurement software can be a

significant advantage.

Experience in working with quality management principles and methodologies.

Experience working with procurement software and managing purchase orders.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Skills:

Strong organizational and planning skills

Excellent analytical and problem-solving skills.

Strong attention to detail and accuracy.

Excellent communication, interpersonal, and organizational skills.

Core Competencies:

Self-Driven and able to work under pressure

Must show strong interest in looking at operational details and work with all levels of ages, nationalities, and gender

Abilities to work under pressure and independently