Responsibilities:

* Establish and maintain a systematic document control system, ensuring proper organization, storage, and retrieval of project documents

* Oversee the processing, distribution, and archival of documents including contracts, specifications, drawings, and correspondence

* Coordinate with project teams to ensure timely submission of documents and that all required documentation is prepared in accordance with project specifications

* Monitor document flow processes, tracking changes and revisions to ensure compliance with internal standards

* Prepare and maintain reports on document status, submission timelines, and compliance metrics for management review

* Train and support team members on document control standards and procedures

* Act as the point of contact for all document control-related inquiries and issues

* Continuously seek opportunities to improve document management processes and systems for increased efficiency

Requirements:

* Bachelor's degree in business administration, Information Management, or a related field preferred

* Minimum of 12+ years of experience in document control or administration, preferably within the construction, real estate or project management sector

* Strong knowledge of document control processes, software tools, and systems

* Excellent organization and time management skills, with meticulous attention to detail

* Strong communication and interpersonal skills to work effectively with team members and stakeholders

* Proficiency in Microsoft Office Suite and document management software is essential

* A proactive approach to problem-solving and the ability to adapt to changing priorities

* Strong analytical skills with the ability to maintain accurate records and generate reports