Job Description

The Project Specialist will play a pivotal role in the successful execution of diverse projects within our organization, specifically tailored for junior-level professionals seeking to enhance their project management and coordination skills. This position demands a meticulous and detail-oriented individual who will assist in the planning, implementation, and supervision of project activities. A strong competency in human resources and financial processes is essential, particularly in understanding the mechanisms for submitting financial claims to clients through various systems, ideally with experience in SAP. The successful candidate will also be expected to utilize advanced Microsoft Excel skills for data analysis and reporting, while being proficient in creating compelling presentations and reports using PowerPoint. Effective communication and teamwork abilities are critical, as the Project Specialist will collaborate across various departments to ensure project goals are met on time and within budget.

Job Requirements

• Minimum of a bachelor’s degree in business administration or Diploma, Human Resources, Finance, or a related field.
• experience (1-3 years) in human resources or project coordination roles.
• Proven experience in handling financial matters, specifically the mechanism for submitting financial claims through a financial system.
• Familiarity with SAP or similar financial systems to aid in project transactions and reporting.
• Advanced proficiency in Microsoft Excel, with the ability to perform complex data analyses, create pivot tables, and utilize advanced formulas.
• Experience in developing professional presentations and reports using Microsoft PowerPoint.
• Strong analytical mindset with the ability to interpret data and formulate actionable insights.
• Demonstrated ability to work collaboratively within a team and effectively communicate with stakeholders at all levels.
• Detail-oriented with exceptional organizational skills, managing multiple tasks efficiently.
• A proactive approach to problem-solving, with the ability to adapt to changing project requirements.
• Strong time management skills and the ability to prioritize tasks effectively.

Job Responsibilities

• Assist in the development and execution of project plans, ensuring alignment with organizational goals and timelines.
• Collaborate with cross-functional teams to gather necessary project information and resources to facilitate smooth project execution.
• Monitor project progress, identifying potential risks and developing mitigation strategies to ensure project deliverables are met.
• Prepare and process financial claims related to project budgets, ensuring compliance with established financial policies and procedures.
• Utilize SAP or similar systems to track project finances, budgets, and expenditures accurately.
• Conduct data analysis using advanced Microsoft Excel functions, presenting findings and recommendations to project teams.
• Design and create high-quality presentations and reports in PowerPoint to communicate project status and updates to stakeholders effectively.
• Assist in the documentation of project-related processes, ensuring that key learnings and best practices are captured for future reference.
• Participate in project meetings, providing insights and feedback based on project metrics and outcomes.
• Support the implementation of HR initiatives within project teams, contributing to team development and engagement.
• Develop and maintain positive relationships with vendors, contractors, and internal clients to facilitate collaboration and ensure satisfaction.

Required Skills

• Advanced proficiency in Microsoft Excel, including data analysis and manipulation.
• Strong understanding of financial processes, especially related to project budgeting and claims submission.
• Excellent communication skills, both verbal and written, for effective stakeholder engagement.
• Proven ability to create compelling and professional presentations in Microsoft PowerPoint.
• Strong organizational skills with an eye for detail and a commitment to quality.
• Ability to work collaboratively as part of a diverse team, fostering a positive team dynamic.
• Proactive problem-solving skills with the capacity to adapt in fast-paced environments.
• Strong analytical skills to assess project financials and performance metrics effectively.
• Time management skills with the capability to prioritize tasks under tight deadlines.
• Familiarity with project management methodologies and practices is an advantage.