Substitute Purchasing Agent

Mandarin Oriental New York is looking for a Substitute Purchasing Agent to join our Purchasing team.

Are you a master of craft? Do you thrive in a team that succeeds together, demonstrating integrity and respect while acting responsibly? Do you embrace a growth mindset? We invite you to become a fan of the exceptional.

Mandarin Oriental Hotel Group is the award-winning owner and operator of some of the most luxurious hotels, resorts and residences located in prime destinations around the world, with a strong development pipeline. Increasingly recognized for creating some of the world’s most sought-after properties, the Group provides legendary service inspired by Asian heritage whilst representing the very cutting-edge of luxury experiences.

A stunning fusion of modern design with stylish oriental flair, Mandarin Oriental, New York features 244 elegant guestrooms and suites — all with breath-taking views of Manhattan and Five-Star hospitality. Luxurious amenities include MO Lounge, all-day dining overlooking Central Park and the Manhattan skyline; a 14,500 square-foot Five-Star Mandarin Oriental Spa; and a state-of-the-art fitness center with a 75-foot lap pool. In addition, there is premium meeting and event space, including a 6,000 square-foot pillar-less ballroom with three walls of windows overlooking Central Park.

About the job

Based at the Mandarin Oriental New York within the Purchasing Department in New York the Substitute Purchasing Agent is responsible for assists in the purchasing of all food & beverage materials, supplies, and equipment. He or She also needs to ensure that all stocks and the storeroom itself are maintained in good condition and that all minimum inventories are met. He or She will also receive and distribute stocks to various departments on a timely basis.

The Substitute Purchasing Agent reports to the Director of Purchasing and/or Purchasing Manager.

As Substitute Purchasing Agent, you will be responsible for the following duties:

• Assist in the purchasing of all Food & Beverage, Storeroom and Operational Supplies.
• Order, receive, classify, store, take care of, distribute, request and take inventory of food & beverage, materials, supplies and equipment.
• Assist in the maintenance of perpetual inventories.
• Prepare requisitions for stock replacement.
• Develop methods and procedures for handling, storing and rotating stock.
• Prepare lists of surplus or obsolete materials.
• Take necessary precautions to protect stock from deterioration or spoilage.
• Supervise the loading, unloading and dispatching of delivery trucks.
• Load and unload at the point of pick-up, delivery or distribution when necessary.
• Pack, unpack, count, weigh and measure materials, supplies and equipment upon receipt.
• Check materials received against invoices and notes breakage and discrepancies in quantity or quality.
• Pick supplies from shelves to fill requisitions, lifting and carrying supplies when necessary.
• Operate hand trucks, carts and lifting equipment.
• Keep storage facilities, loading docks, materials and supplies in a neat and orderly fashion.
• Assist in the preparation of data for departmental reports, inventory or studies.
• Keep daily records, file and prepare reports.
• Expedite any outstanding purchase orders.
• Recommend modifications of stock levels on the basis of previous consumption and present orders.
• Make recommendations and suggestions on problems relating to space, delivery, issue and stock control.
• Participate in departmental meeting.
• Assist other staff members in all areas concerning purchasing, receiving, distribution and shipping.
• Determine the best method of storage to meet HACCP guidelines.
• Any other duties pertaining to purchasing, shipping or receiving deemed necessary by the Director of Purchasing.

NOTE: The above is not an all-inclusive list of job duties and responsibilities. Mandarin Oriental, New York reserves the right to add, delete, change or modify the job duties and responsibilities described in this job description at its discretion with notice.

As Substitute Purchasing Agent, we expect from you:

• Education Qualification: High School Diploma
• Years of Experience: 1 year
• Industry Experience: Previous experience in the Hospitality or Food & beverage Industry
• Knowledge and understanding of purchasing, shipping, receiving and inventory operations.
• Fluent in English with the ability to communicate clearly.
• Computer literate.
• Presenting a well-groomed, organized and businesslike appearance.
• Punctual and reliable.
• Able to perform the physical tasks of the job.

Lift or Carry 0-20 pounds frequently

• Lift or Carry 21-50 pounds occasionally
• Lift or Carry 51-100 pounds occasionally
• Bend frequently
• Squat frequently
• Kneel occasionally
• Climb occasionally
• Reach above shoulders frequently
• Perform repetitive hand motions frequently

Our commitment to you

• Learning & Development. Your success is our success. We craft unique learning and development programmes for various stages in your career so that you grow, continuously.
• Heath & Colleague Wellness. Finding the right work-life balance is important. Your wellbeing matters to us. A variety of health benefits and wellness programmes are offered to all our colleagues, globally.
• Retirement Plans. When you show commitment to us, we reciprocate. We offer different retirement plans depending on the length of your service and your role.

Pay and Benefits:

• Pay $30.39-$40.53 hourly- commensurate with experience and the IWA guidelines
• A competitive benefits package

It is Company policy to comply with the Americans with Disabilities Act, including by providing reasonable accommodations that do not constitute an undue hardship on the Company. Colleagues or candidates should direct requests for accommodation to the Director of People and Culture.

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