Position : Document Controller

Job Purpose:

To manage, organize, and maintain accurate records and documentation, ensuring efficient storage, retrieval, and compliance with institutional standards.

Duties:

• Producing document progress reports for Senior Managers.
• Manage requests for documentation.
• Ensuring all documentation meets formal requirements and required standards.
• Producing document progress reports for Senior Managers
• Helping in planning stages of a specific project
• Sort as per students’ numbers
• Scan, save into digital folders, create new folder if necessary.
• Making sure to save all students’ documents in their appropriate folders. Double check every time.
• File the documents in the KR filing system immediately, after.
• Label each folder as per student ID numbers, both in digital and KR filing system

Skills:

• Highly organized.
• Good attention to detail.
• The ability to multitask.
• Strong IT skills in MS Office including Outlook, Excel and Word.
• Excellent communication skills
• Proficient typing skills
• File documents in physical and digital records and ensure appropriate storage
• Receive, Release, control, store and issue project documentation
• Ability to learn

Experience and Education:

• Bachelor’s degree in Business Administration, Information Management, or a related field.
• Minimum 2–3 years of experience in document control, records management, or administrative support.
• Familiarity with document lifecycle processes, including receiving, tracking, storing, retrieving, and archiving.
• Preferred experience in a higher education, or project-based environment is a plus.
• Strong skills in Microsoft Office (Word, Excel, Outlook, PowerPoint).