Position Description Summary

Henry Ford College presents an opportunity for a Facilities Manager.

The Facilities Manager is responsible for management and supervision of Facilities Associate II employees and oversees the work of vendors in the performance of service contracts and contract project work. Responsible for landscaping of campus property and oversees the Facilities garage. The Facilities Manager is responsible for overseeing all facilities use activities, including compliance, invoicing, and management from intake to post-event evaluation. Responsible for project management as assigned by the Facilities Director.

Core Competencies and Qualifications

• Bachelor’s degree or combination of education and equivalent work experience may be considered.
• Demonstrated experience in facilities use management in an institutional environment.
• Demonstrated experience in facilities-based project management.
• Demonstrated experience in supervision and team management.

The most successful candidate will have a career that reflects the following competencies:

• Demonstrated experience in management of service contracts and property management.

Additionally, the most successful candidate will have the following unique competencies:

Attention to Detail – Is thorough when performing work and conscientious about attending to detail.

Dependability and Reliability – Behaves consistently and predictably; is reliable, responsible and dependable in fulfilling obligations; diligently follows through on commitments and consistently meets deadlines. Demonstrates regular and punctual attendance; rarely is late for meetings or appointments.

Health and Safety – Wears Personal Protective Equipment as required and appropriate; wears uniform and staff identification; maintain assigned key set and radio; completes all required training and applies training in performance of duties; identifies, reports, and addresses all building and site hazards as appropriate to position duties.

Teamwork- Encourages and facilitates cooperation, pride, trust, and group identity; fosters commitment and team spirit; works with others to achieve goals.

Position-Specific Competencies

Customer Experience - Anticipates and meets the needs of both internal and external customers including students, staff, and the community. Delivers high-quality service and is committed to continuous improvement.

Flexibility - Is open to change and new information; rapidly adapts to new information, changing conditions, or unexpected obstacles.

Managing Human Resources - Plans, distributes, coordinates, and monitors work assignments of others; evaluates work performance and provides feedback to others on their performance; ensures that staff are appropriately selected, utilized, and developed, and that they are treated in a fair and equitable manner. Encourages and builds mutual trust, respect and cooperation among team members.

Project Management – Plans, schedules, and tracks projects from conception to completion effectively, with consideration to the College’s business operations. Manages project impact on departmental budgets by soliciting multiple quotes for products and services and follows process for procuring same according to Board approved spending thresholds.

Quality Management – Knowledge of the principles, methods, and tools of quality assurance, quality control, and reliability used to ensure that a project, system, or product fulfills requirements and standards.

Technical Competence - Uses knowledge that is acquired through formal training or extensive on-the-job experience to perform one's job; works with, understands, and evaluates technical information related to the job; advises others on technical issues.

Essential Duties and Responsibilities including but not limited to

• Coordinate and support special projects and initiatives within the Facilities Department, ensuring that each project aligns with the College’s strategic goals, and objectives.
• Act as a liaison between departments to understand project and event needs and goals, facilitating meetings and maintaining regular communication with senior leadership, faculty, staff, and external stakeholders to ensure activities are on track, and goals, including financial, are being met.
• Ensure facilities use and project activities comply with HFC policies and procedures.
• Review and invoice event charges to end users including room rates, equipment rentals, and applicable overtime charges for facilities, A/V, Campus Safety services.

• Plan, assign, supervise, inspect, and evaluate the work of Facilities staff and contract employees as needed, delegating completion of work as needed.
• Ensure proper use, maintenance, and storage of equipment used in the daily and seasonal work performed by reporting staff, including but not limited to campus vehicles and heavy equipment.
• Manage accounts and vendors in the management and tracking of space renovation projects, including but not limited to painting, wall repair, and light renovation work.
• Prepare bid specifications (limited to scope of work) and lead bidder conferences and walkthroughs in the procurement of service agreements and equipment. Contributes to the development of annual blanket purchase budgets.
• Manage assigned service agreements and ensure a high level of service from vendors including but not limited to landscaping and carpet cleaning.
• Perform routine administrative work, including but not limited to performance evaluations for reporting staff, verifying and approving payroll for staff, tracking and equalizing employee overtime, and quality control over services provided by the Facilities department.
• Oversee completion of training for new recruits and annual training of reporting staff.
• Ensure a consistently high standard of cleaning, organization and attention to workplace safety.
• Promptly address operational issues and manage corrective action process.
• Comply with all the rules, policies, and procedures of Henry Ford College and those of the HFC Facilities Dept.
• Perform other job-related duties as assigned and qualified to perform.

Additional Information