Job Title: Administrative Assistant

Department: Administration
Reports to: Leasing Manager
Location: Ras Al Khaimah
Employment Type: Full-Time

About Us

Total Management is a fast-growing, dynamic investment and real estate company with diverse interests across real estate, hospitality, construction, and private investments. We are looking for an ambitious, highly motivated, and detail-oriented Administrative Assistant to support daily operations, assist in strategic tasks, and keep things running like clockwork.

This is not a typical admin role—we’re looking for someone hungry to grow, who’s hands-on, sharp, resourceful, and thrives in a fast-paced environment.

Job Overview

The Administrative Assistant will play a key role in supporting executive and operational functions, managing day-to-day admin tasks, coordinating across departments, and helping implement processes and systems that drive efficiency. This person must be highly organized, quick-thinking, and capable of handling multiple priorities without dropping the ball.

Key Responsibilities

• Handle day-to-day administrative duties, including scheduling, documentation, filing, and coordination.
• Assist with real estate documentation: tenancy contracts, property listings, client follow-ups, DLD and municipality paperwork.
• Support the CEO and executive team with calendar management, travel coordination, and internal communications.
• Take meeting notes, prepare summaries, and follow up on tasks with relevant departments.
• Coordinate with clients, agents, suppliers, and partners professionally and efficiently.
• Track project progress and ensure timelines are met for investment, real estate, and construction activities.
• Help prepare reports, presentations, letters, and internal documents as needed.
• Manage office supplies, invoices, petty cash, and other operational logistics.
• Provide general support to the marketing, sales, HR, and operations teams when needed.
• Ensure confidentiality, professionalism, and integrity in all administrative matters.

Requirements

• Bachelor’s Degree in Business Administration or a related field (preferred).
• 1–3 years of experience in a similar administrative role (real estate or investment industry is a plus).
• Strong written and verbal communication skills in English (Arabic is a plus).
• Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and digital tools like Google Drive, Trello, Notion, etc.
• Self-starter with a “get it done” attitude—willing to work hard, learn fast, and take initiative.
• Multitasking pro who can juggle multiple responsibilities with high attention to detail.
• Discreet, reliable, and comfortable handling sensitive information.
• Available to work flexible hours and adapt to a fast-paced business environment.

Job Type: Full-time

Pay: AED2,000.00 - AED2,500.00 per month