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KAY INVEST

Job Title: Administrative AssistantDepartment: Administration Reports to: Leasing Manager Location: Ras Al Khaimah Employment Type: Full-TimeAbout UsTotal Management is a fast-growing, dynamic investment and real estate company with diverse interests across real estate, hospitality, construction, and private investments. We are looking for an ambitious, highly motivated, and detail-oriented Administrative Assistant to support daily operations, assist in strategic tasks, and keep things running like clockwork.This is not a typical admin role&mdash;we&rsquo;re looking for someone hungry to grow, who&rsquo;s hands-on, sharp, resourceful, and thrives in a fast-paced environment.Job OverviewThe Administrative Assistant will play a key role in supporting executive and operational functions, managing day-to-day admin tasks, coordinating across departments, and helping implement processes and systems that drive efficiency. This person must be highly organized, quick-thinking, and capable of handling multiple priorities without dropping the ball.Key Responsibilities<ul><li>Handle day-to-day administrative duties, including scheduling, documentation, filing, and coordination.</li><li>Assist with real estate documentation: tenancy contracts, property listings, client follow-ups, DLD and municipality paperwork.</li><li>Support the CEO and executive team with calendar management, travel coordination, and internal communications.</li><li>Take meeting notes, prepare summaries, and follow up on tasks with relevant departments.</li><li>Coordinate with clients, agents, suppliers, and partners professionally and efficiently.</li><li>Track project progress and ensure timelines are met for investment, real estate, and construction activities.</li><li>Help prepare reports, presentations, letters, and internal documents as needed.</li><li>Manage office supplies, invoices, petty cash, and other operational logistics.</li><li>Provide general support to the marketing, sales, HR, and operations teams when needed.</li><li>Ensure confidentiality, professionalism, and integrity in all administrative matters.</li></ul>Requirements<ul><li>Bachelor&rsquo;s Degree in Business Administration or a related field (preferred).</li><li>1&ndash;3 years of experience in a similar administrative role (real estate or investment industry is a plus).</li><li>Strong written and verbal communication skills in English (Arabic is a plus).</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook) and digital tools like Google Drive, Trello, Notion, etc.</li><li>Self-starter with a &ldquo;get it done&rdquo; attitude&mdash;willing to work hard, learn fast, and take initiative.</li><li>Multitasking pro who can juggle multiple responsibilities with high attention to detail.</li><li>Discreet, reliable, and comfortable handling sensitive information.</li><li>Available to work flexible hours and adapt to a fast-paced business environment.</li></ul>Job Type: Full-timePay: AED2,000.00 - AED2,500.00 per month

Administrative Assistant

Join KAY INVEST and explore 1 exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.