Main Purpose of Job:  

To perform admin and secretarial works and support manager’s responsibilities. The Administrative Secretary will play a pivotal role in managing day-to-day administrative tasks, ensuring efficient operations, and providing excellent support to both staff and clients.

DUTIES AND RESPONSIBILITIES:

Secretarial and Receptionist

• Supporting company day-to-day operations
• Act as the point of contact between the manager and internal/external clients
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Visas, accommodation, travel arrangements for management’s business travels
• Take dictation and minutes
• Source office supplies and supervision of office maintenance & cleaning services
• Produce reports, presentations, and briefs
• Devise and maintain office filing system
• Perform duties assign by the management and liaising with the staffs
• Greeting and meeting visitors at all levels of seniority
• Support management based on the needs of the business
• Handling the petty cash bookkeeping

Educational, Skills and Experience:

Required Education and Experience:

• High school diploma or equivalent; additional qualifications in office administration are a plus.

Qualifications:

1. Proven experience in a front office or administrative role (minimum 2–3 years preferred).
2. Excellent organizational skills with a strong attention to detail.
3. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
4. Strong communication and interpersonal skills.
5. Ability to multitask, prioritize, and manage time effectively.

Typical Working Conditions:

• Normal Working Hours 40 hours a week
• Working Timing may include rotating shift.
• Work may require occasional weekend and/or evening work