The Role

The Assistant Facilities Manager is responsible for supporting the Facilities Manager in the day-to-day operations and maintenance of buildings, grounds, and all related Hard and Soft services.

Savills is a globally recognised real estate brand and offers the opportunity for growth and development. We are looking for a motivated and professional individual with an interest in benefiting from the support and experience the brand can offer.

Key Responsibilities

• Support the Facilities Manager in developing and implementing policies, procedures, and best practices for facilities management.
• Monitor facilities systems (HVAC, plumbing, electrical, etc.) and coordinate the work of TFM contractor to address issues and ensure proper functioning.
• Manage relationships with contractors, vendors and suppliers to ensure timely and cost-effective completion of projects.
• Manage the preventive maintenance program, including the creation and tracking of work orders, maintenance schedules, and vendor contracts.
• Maintain detailed records and documentation related to facilities operations, including maintenance logs, inventory, and project files.
• Ensure compliance with local building codes, industry best practice and regulations.
• Assist in managing the facilities budget, tracking expenses, and preparing cost estimates for repairs or upgrades.
• Oversee emergency repair requests, troubleshoot problems and arrange repairs as necessary.
• Participate in facility planning and design projects, providing input on building systems, equipment and infrastructure.
• Implement and monitor energy-saving initiatives to reduce operational costs
• Ensure compliance with health and safety regulations, conducting regular inspections and risk assessments.
• Liaise with security personnel to develop and enforce security protocols.
• Oversee all Soft services such as Housekeeping, landscaping, ground maintenance and waste management, etc.
• Oversee all Hard services such as PPM, corrective / reactive maintenance, etc.
• Familiarity with sustainability practices and energy-efficiency initiatives.

Force for Good:

• Actively promote and implement ESG initiatives across the compound and drive the adoption of policies and procedures and ensure these are adhered consistently across the compound
• Ensure that the sustainability ESG agenda is fully embrace. Actively drive initiatives set by the Facilities and Senior Property Manager
• Be abreast of any new initiatives, which could improve ESG performance across the compound.

• Work with the Savills site team to assist in the planning and smooth delivery of events and community programmes across the compound.

Skills, Knowledge and Experience

• Bachelor's degree in a related field such as engineering or facilities management.
• 3-5 years of experience in facilities management, maintenance, or a related field.
• Strong knowledge of building systems, maintenance practices, and regulatory requirements.
• Knowledge of local building codes, industry best practice and regulations.
• Proficient in using facilities management software, CMMS, CAFM and other relevant technologies.
• Strong project management skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team