Key Responsibilities:

• Office Management:
• Oversee the day-to-day operations of the office, ensuring a clean, organized, and productive work environment.
• Manage office supplies, equipment, and vendor relationships (e.g., cleaning services, IT support, maintenance), negotiating contracts and ensuring cost-effectiveness.
• Coordinate office events, meetings, and team activities, including logistics, catering, and venue arrangements.
• Implement and maintain efficient office policies and procedures to streamline operations.
• Manage mail, deliveries, and general office communications.
• Executive Support:
• Provide comprehensive administrative and secretarial support to senior executives, including managing complex calendars, scheduling appointments, and coordinating meetings (internal and external).
• Prepare and edit correspondence, reports, presentations, and other documents, often handling confidential and sensitive information with utmost discretion.
• Arrange domestic and international travel logistics, including flights, accommodation, visas, and detailed itineraries.
• Screen and direct calls and emails, prioritizing and responding independently where appropriate.
• Process expense reports and manage petty cash or departmental budgets as required.
• Act as a primary point of contact for internal and external stakeholders on behalf of the executives.

Qualifications:

• Proven experience in an office management, administrative, or executive secretarial role.
• Exceptional organizational and time management skills with the ability to multitask and prioritize effectively in a fast-paced environment.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently with minimal supervision and as part of a team.
• Problem-solving skills and a proactive approach to anticipating needs.

Job Type: Full-time

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