Milaha

Operations Executive

Location:

Qatar, Qatar

Department: Operations

Job Description

Communication

Internal Communication:

Milaha - Finance & Accounting
MGP - Operations
Milaha - Insurance
MSM - Fleet & Technical
Milaha - Legal
Milaha - Internal Audit

Purpose:

Payment & Receivable tracking
Day to day operational matters
Vessel insurance related matters
Charterer Requirements / Schedule Maintenance
Claims / Documentary Procedures / Contract Terms
Handling audit queries

External Communication:

Existing & Potential Business Clientele (Domestic & International)
Brokers (world-wide)
Shipping Agents (world-wide)

Purpose:

Contract Negotiations
Business Development
Client Relationship Management
Market Analysis
Contract Execution

Occupational Health & Safety and Environment

Accountability:
Are accountable for their acts and omissions.
Responsibility:
To follow agreed safe systems of work; to follow training and instructions; and to report accidents, incidents and near misses.
Authority:
To stop work if they think the work is unsafe.

Education & Professional Qualification:

Bachelor Degree / Master’s Degree; preferably in Shipping, logistics, Maritime etc.

Sailing experience at least as Chief Officer on Tankers.
Member of the Institute of Chartered Shipbrokers (MICS)

Professional Experience:

Min 3 years' experience in Tanker Operations/ Chartering/ Commercial Fleet Management
Good knowledge of tanker spot & period chartering / charter parties & commercial claims handling
Good network within the shipping industry

Geographic Experience:

Middle East experience desirable, but not mandatory

Computer Skills:

Microsoft Office
applications associated with the shipping industry will be an added advantage.

Language Skills:

Must have excellent English language skills

Market/Industry/Functional Knowledge:

Shipping industry experience, with emphasis on Tanker industry.

Key Roles & Responsibilities

Contracting & Tendering

Fully Responsible for execution of vessel fixtures, along with end-to-end contract negotiations and post fixture operations under the supervision of Operations Manager/ VP - MGP.
Assist the Operations Manager/ VP - MGP in all aspects related to contract negotiation for pool agreements, time charters, contracts of affreightments and tender processes, as required.
Assist the Operations Manager/ VP - MGP in developing and maintaining relations with new and existing clients, brokers, owners, operators and service providers.

Commercial Operations

Monitoring of fleet vessels operations under the guidance of Operations Superintendent.
Responsible for off-hire and deviation calculations, laytime calculations, voyage estimations etc.,
Computation of voyage results and commercial claims handling.
Monitoring of all vessel movements through high-risk areas and binding of related insurances.

Invoicing & Payments

Checks Bills of Lading in all respects, prepare hire, Freight, demurrage & insurance invoices and submit for release of payments.
Processing of all commission invoices for release of service commission.
Coordination with the accounts function to ensure accuracy of financial information.
Monitoring of receipts and compliance of payments with contractual terms

Voyage Operations

Maintaining awareness of the logistics and operations of the fleet, ship inspection, cleaning & dry-docking schedules etc.
Maintenance of voyage performance monitoring system to track vessel performance in accordance with contractual warranties.
Coordinate the flow of information between the Commercial, Marine, Technical and Crew Manning Sections.

Research and Report Generation

Assist the Operations Manager/ VP - MGP in preparing requisite reports for the Management.
Assist the Operations Manager/ VP - MGP in gathering business information for the preparation of reports on existing and potential business opportunities.
Scan publications for market studies for freight rates, tonnage demand and changes in cargo volumes and trading patterns.