Procurement Supervisor Job Description

Reporting to: Procurement Manager

Location: Eastern Region & Western Region
Employment Type: Full-time

Overview:
AL Hokair group is a name that has been tied the world of hospitality and entertainment for decades. To many, it has become the first name that comes to mind when tourism in Saudi Arabia or the Arabian world are mentioned. The group was started in 1975 to invest in the sectors of entertainment and hospitality under the leadership of Sheikh Abdulmohsin AL Hokair.

Over five decades, the group's projects expanded to include 70 entertainment centers and 33 hotels spread in Saudi Arabia and United Arab Emirates. The group continues to develop its tourism investments to deliver the best of what top global companies offer by attracting expertise and establishing partnerships that enhance returns of investment and makes a difference in the fields of entertainment and hospitality.

Summary:

The Procurement Supervisor is a strategic leader responsible for the overall direction and execution of the company's procurement operations. This role requires a blend of operational expertise, strategic thinking, and strong leadership skills to ensure efficient, cost-effective, and compliant procurement practices that support the company's strategic goals.

Key Responsibilities:

1. Procurement Operations Management:

• Strategic Planning & Execution: Develop and implement procurement strategies aligned with the company's annual operating plan and overall business objectives.
• Team Leadership & Development: Lead, motivate, and develop a high-performing procurement team, fostering a collaborative and results-oriented work environment.
• Process Optimization & Compliance: Continuously evaluate and improve procurement processes, ensuring compliance with company policies, industry best practices, and relevant regulations.
• Supplier Relationship Management: Build and maintain strong relationships with key suppliers, fostering strategic partnerships to ensure consistent supply, quality, and competitive pricing.
• Data Analysis & Reporting: Analyze procurement data to identify trends, opportunities, and areas for improvement. Prepare regular reports for management, highlighting key performance indicators and providing insights for decision-making.

2. Contracting & Vendor Management:

• Contract Negotiation & Management: Lead contract negotiations, ensuring favorable terms and conditions for the company. Manage the contract lifecycle, including renewals, modifications, and terminations.
• Vendor Qualification & Selection: Implement a rigorous vendor qualification process, evaluating potential suppliers based on criteria such as quality, reliability, cost, and sustainability.
• Supplier Performance Monitoring: Establish and implement performance metrics to monitor supplier performance against agreed-upon standards. Address performance issues promptly and effectively.

3. Financial Management & Control:

• Budget Management: Manage procurement budgets, ensuring efficient allocation of resources and adherence to financial guidelines.
• Cost Optimization: Identify and implement cost-saving measures, leveraging market intelligence and negotiating favorable pricing with suppliers.
• Risk Management: Identify and mitigate potential procurement risks, including supply chain disruptions, price fluctuations, and contract breaches.

4. Strategic Initiatives:

• New Supplier Development: Proactively identify and develop new suppliers that align with the company's strategic goals, including sustainability and innovation initiatives.
• Supply Chain Optimization: Collaborate with internal stakeholders to optimize the supply chain, improving efficiency, reducing lead times, and minimizing inventory costs.
• Technology Integration: Explore and implement new technologies to enhance procurement processes, such as e-procurement platforms and automated sourcing tools.

5. Additional Responsibilities:

• Company Policy Adherence: Ensure all procurement activities are conducted in accordance with company policies and procedures.
• Regional Procurement Issue Resolution: Resolve procurement-related issues for suppliers within the designated region.
• Purchase Process Planning: Collaborate with various departments to plan the purchase process, ensuring alignment with their needs and requirements.

Required Skills and Experience:

• Bachelor's degree in Supply Chain Management, Business Administration, or a related field.
• 5+ years of experience in procurement, with a proven track record of success in managing complex procurement operations.
• Strong understanding of procurement principles, best practices, and legal frameworks.
• Excellent negotiation, communication, and interpersonal skills.
• Proven ability to lead and motivate teams, fostering a collaborative work environment.
• Strong analytical and problem-solving skills, with a data-driven approach to decision-making.
• Proficiency in procurement software applications (e.g., ERP systems, procurement platforms).

If you are a highly motivated and results-driven individual, we would love to hear from you. Join AL Hokair Group and be a part of a successful and growing company.