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admin officer

admin co-ordinator (civil)

HEADWAY CONTRACTING

<p><b>Department:</b> Sales / Business Development Support <b>Reports to:</b> Head of Sales / Managing Director <b>Location:</b> Al Hisn, Abu Dhabi, UAE</p><p><b>Employment Type:</b> Full-Time</p><p><b>About the Role:</b></p><p>We are seeking a highly organized and detail-oriented <b>Sales Admin (Civil)</b> to provide essential administrative, technical, and coordination support to our sales and business development teams, with a focus on commercial and residential interior fit-out projects. This role is crucial for streamlining our sales operations, ensuring efficient proposal management, maintaining accurate client records, and facilitating smooth communication between internal teams and external stakeholders in the interior design and fit-out industry.</p><p><b>Key Responsibilities:</b></p><ul><li><b>Sales &amp; Client Support:</b></li><li>Provide comprehensive administrative support to the sales and business development teams, including scheduling meetings, managing calendars, and preparing correspondence.</li><li>Assist in building and maintaining strong client relationships by ensuring timely and accurate communication and follow-ups.</li><li>Serve as a primary point of contact for client and tenant inquiries related to Facilities Management and Fit-out projects, directing queries to the appropriate sales or technical personnel.</li><li>Support the preparation of client-facing documents, such as presentations, marketing materials, and initial information packets.</li><li><b>Proposal &amp; Tender Coordination:</b></li><li>Coordinate the assembly and submission of proposals and tender documents, ensuring all required components are included and deadlines are met.</li><li>Collaborate with estimators, designers, and project managers to gather necessary technical specifications, costings, and project details for bids.</li><li>Assist in the preparation of quotations and Bill of Quantities (BOQ) by compiling data and ensuring accuracy.</li><li>Review and interpret AutoCAD drawings (2D/3D layouts, DWG files, elevations), GFC Dockets, and Moodboards to ensure technical alignment within proposals.</li><li><b>Data Management &amp; Reporting:</b></li><li>Maintain detailed and accurate records of client interactions, sales activities, and pipeline status within the CRM software.</li><li>Generate regular reports on sales performance, lead status, and proposal outcomes for review by senior management.</li><li>Assist in tracking project milestones related to the sales cycle, from inquiry to contract award.</li><li><b>Procurement &amp; Supplier Liaison (Administrative):</b></li><li>Assist in the generation and processing of Local Purchase Orders (LPOs) and Purchase Orders (POs) for sales-related materials (e.g., samples, mock-ups, marketing collateral).</li><li>Maintain an organized database of UAE suppliers in the construction and facilities management fields, supporting the team with supplier information.</li><li><b>Market Intelligence Support:</b></li><li>Assist in gathering information on industry trends, competitor activities, and market developments within the fit-out and interior design sectors.</li><li>Compile market research data to support sales strategy development.</li></ul><p><b>Qualifications:</b></p><ul><li><b>Education:</b> Bachelor&rsquo;s degree in Civil Engineering, Mechanical Engineering, Electrical Engineering, or a related field. (<i>Note: While Marketing/Interior Design/Architecture degrees are common for BDE, an Engineering degree is prioritized here given the &quot;Civil&quot; and technical support aspects.</i>)</li><li><b>Experience:</b> Minimum 3&ndash;5 years of proven experience in an administrative, sales support, or bid coordination role, ideally within the fit-out, interior design, construction, or facilities management sectors in the UAE.</li><li><b>Technical Proficiency:</b></li><li>Proficiency in AutoCAD is mandatory (ability to read, interpret, and assist with basic modifications of drawings).</li><li>Strong understanding of Bill of Quantities (BOQ) and quotation preparation processes.</li><li>Demonstrable knowledge of Local Purchase Orders (LPOs) and Purchase Orders (POs) as they relate to administrative support.</li><li>Familiarity with the UAE construction and fit-out supplier market.</li><li>Proficiency in CRM software (e.g., Salesforce, HubSpot) and MS Office Suite (especially Excel and PowerPoint) is highly desirable.</li><li><b>Language:</b> Excellent verbal and written communication skills in English. Proficiency in Arabic is a significant advantage.</li></ul><p><b>Skills &amp; Attributes:</b></p><ul><li><b>Organizational Excellence:</b> Exceptional ability to manage multiple tasks, prioritize effectively, and maintain meticulous records and documentation.</li><li><b>Attention to Detail:</b> Meticulous in managing proposals, data entry, and all administrative tasks.</li><li><b>Communication:</b> Strong interpersonal skills with the ability to communicate clearly and professionally with diverse stakeholders (clients, internal teams, vendors).</li><li><b>Problem-Solving:</b> Proactive and resourceful in resolving administrative and coordination challenges.</li><li><b>Team Player:</b> Collaborative mindset with a strong willingness to support the sales team and broader business objectives.</li><li><b>Adaptability:</b> Ability to thrive in a fast-paced environment and manage changing priorities.</li><li><b>Client-Focused:</b> A genuine desire to support client needs and contribute to their satisfaction through efficient administrative processes.</li></ul><p><b>Why Join Headway Holding Group?</b></p><p>At Headway, you will be part of a forward-thinking group that values innovation, integrity, and professional growth. We offer:</p><ul><li>A challenging and rewarding role within a diversified and growing organization.</li><li>Opportunities to contribute directly to the efficiency of our sales operations and project success in the UAE.</li><li>A collaborative work environment that fosters learning and development.</li><li>The chance to optimize critical sales and administrative processes within an integrated system.</li></ul><p><i>Headway Holding Group is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status.</i></p><p>Job Type: Full-time</p><p>Pay: AED2,500.00 - AED4,000.00 per month</p><p>Application Question(s):</p><ul><li>Familiar with AutoCAD drawings  and preparation of quotations and Bill of Quantities (BOQ).  Describe your experience.</li></ul><p>Education:</p><ul><li>Diploma (Required)</li></ul><p>Experience:</p><ul><li>Civil Engineer: 3 years (Required)</li></ul><p>Location:</p><ul><li>Abu Dhabi (Preferred)</li></ul><br /> <div id='job-id'>Job Id: J3RPjUFpIAlc8qVe6isK/GxMorsi+IZ/9pz/XDXMIi+V74NUnWaKF3xy1C3Bi10e40sWYL7dvVu3fYV6BD8LTDphv6TWTT1o573Wx1joHyCFM0zI5jGtpIbEdfkdvA==</div>

Admin Co-Ordinator (Civil)

Rejlers Sverige AB

<div></div><div><div><div><div><div><div><p><b>Civil Engineer</b></p><p><br>
<b>
Job Description</b></p>
<p>
Civil Engineer are responsible for the conception, design, development, and management of projects in the built environment. Their key duties include:</p>
<p><b>
Reports To</b></p>
<p>
The Civil Engineer (<b>Construction Management experience)</b> reports to the Head of Discipline, Civil &amp; Structural.</p>
<p><b>
Job Overview</b></p>
<ul>
<li>Site arrangement studies for jobsite accessibility and improved erection methods and to ensure access for construction personnel, materials, construction and equipment.</li>
<li>Review past construction experiences from similar jobs to identify lessons learned and propose improved work methods.</li>
<li>Daily, weekly, and monthly progress reporting for field activities</li>
<li>Provide the necessary construction input into the Project master schedule including development of construction logic, sequence planning, and activity durations in order to achieve a construction driven project schedule.</li>
<li>Provide the necessary construction input in the development of Project estimates and budgets including cost of transportation.</li>
<li>Plan and identify all temporary works required for the construction phase of the project.</li>
<li>Assessing potential risks, materials, and costs involved in a project.</li>
<li>Providing technical advice and creative solutions for construction challenges.</li>
<li>Overseeing projects from start to finish to ensure high standards of construction and safety are maintained.</li>
<li>Leading and directing the construction team and supervising on-site progress.</li>
<li>Engaging in feasibility studies and writing bid proposals and environmental impact statements.</li>
<li>Ensuring project compliance with legal guidelines, environmental directives, and health and safety requirements.</li>
<li>Coordinating with contractors, and other project stakeholders.</li>
<li>Scheduling material and equipment purchases and deliveries.</li>
</ul>
<p><b>Qualifications</b></p>
<p>
To qualify for a position as a Civil Engineer, candidates typically need:</p>
<ul>
<li>A Bachelor&rsquo;s degree in civil engineering with 6 -10 years minimum Oil &amp; Gas experience .</li>
<li>Good verbal as well written communication skills, leadership and coordination, analytic and pro-active approach competence in the Oil &amp; Gas, Petrochemical and Chemical Industries.</li>
<li>Knowledge of industry-specific software, such as AutoCAD, Navisworks, and other computer-aided design tools.
</li><li>Our work is guided by our vision: <i>Home of the learning minds</i>. We believe in continuous learning and development. We want to succeed both as individuals and as a company through a common goal: success through co</li>
</ul>
</div></div></div><div><div><div><div><div><div><div><div><b>Details
</b></div></div><div><div><ul><div><div><b>Department</b></div>
<div>Abu Dhabi</div>
</div><div><div><b>Location</b></div>
<div>Abu Dhabi</div></div></ul></div></div></div></div></div></div></div></div><div><div><div><div><div><div><div><div><div>
</div></div></div></div></div></div></div></div></div><div></div><div><div><div><div><div><div><div><div><div><div>CONTACT US
</div>
<div><b>Want to ask something?
</b></div></div><div><div><div>Sanglin Samuel
</div><div>Senior HR Consultant</div>
</div><div></div><div><div><div><div>Send email<div>
: Sanglin Samuel</div>
</div></div><div></div><div><div>02 6397449
</div></div><div></div><div><div>United Arab Emirates</div></div></div></div></div></div></div></div></div></div></div></div></div></div></div></div><div></div><br /> <div id='job-id'>Job Id: m0rm9ibXuKeeJ2TsA+gVumKSxGUXUaqMUqolXXuOcjYHAK1YxizK1if50MYPCLkkbPko+VVDlqK1FzWuu6+tdtDAnD4TbfuDkGYJsbcQ/gLNhJheFk3W5CPqG9aSN95qP+xg91mq9Z8DF75f4+/7vvTPI7+SU3qMte/OgQpnwTk=</div>

Civil Engineer (Construction Management experience)

Salient Engineering Contracting LLC

<p>Project Manager Full job description</p><p><b>IMMEDIATE!!</b></p><p>We are looking for a skilled and experienced <b>Project Manager</b> to oversee and manage construction projects from initiation through to completion across various sectors (e.g., residential, commercial) within the UAE. The ideal candidate will have a proven track record in project execution, leadership, stakeholder coordination, and delivering projects within scope, budget, and schedule.</p><p><b>Key Responsibilities:</b></p><ul><li>Plan, coordinate, and manage all aspects of construction projects, including design, procurement, execution, and close-out phases.</li><li>Lead project planning sessions and manage project timelines, milestones, and budgets.</li><li>Ensure compliance with health, safety, and environmental (HSE) regulations and quality standards.</li><li>Monitor project performance and progress, and prepare regular reports for stakeholders and senior management.</li><li>Coordinate with architects, consultants, contractors, subcontractors, suppliers, and regulatory bodies.</li><li>Resolve project-related issues and delays and implement risk mitigation strategies.</li><li>Manage site teams, ensuring clear communication and delegation of tasks and responsibilities.</li><li>Ensure adherence to contract requirements and company policies and procedures.</li><li>Conduct site inspections and quality checks to ensure construction standards are met.</li><li>Oversee project documentation, approvals, and handover processes.</li></ul><p><b>Qualifications and Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Civil Engineering, Construction Management, Architecture, or a related field.</li><li>Minimum 5&ndash;15 years of relevant project management experience in the construction industry.</li><li>Strong knowledge of UAE building codes, regulations, authority approvals (Abu dhabi Municipality, ADM, etc.).</li><li>Proficient in project management tools such as MS Project, Primavera P6, or similar.</li><li>Excellent leadership, organizational, and communication skills.</li><li>Fluency in English is required; Arabic is an advantage.</li></ul><p>Job Type: Full-time</p><p>Salary: <b>Will Be Discuss Upon the Interview</b></p><p>Candidates currently in UAE and ready to join immediately are preferred.</p><p><b>Abu Dhabi Based Company</b></p><p><b>You may send in your application to: admin@salient-ec.com and mention on the subject line the job title you are applying.</b></p><p>Job Type: Full-time</p><br /> <div id='job-id'>Job Id: FaC0BnXiuPgmFtArN8Bwdko+9LOJl2F/MG/R5ZDcAk1EeDN13fHSFikD8tmxgRH5YIUDD307pOH/w+Y/OlaC44RRh2iRPCdSIEb0u9Rrv1QewqGFnA==</div>

Project Manager

NMDC Group

<div>
 <p>
  <strong>
   Job Description:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   <strong>
    Claims Management:
   </strong>
   Conduct thorough analysis of claims, identifying key issues, and developing strategies for resolution of complex claims and disputes on behalf of the Group or its subsidiaries, ensuring timely and cost-effective outcomes.
  </li>
  <li>
   <strong>
    Legal Liaison:
   </strong>
   Collaborate with internal stakeholders, including Legal Director and other relevant persons to ensure alignment with Group&rsquo;s policies and procedures. Liaise with subcontractors, clients, external law firms, adjusters, and other parties to negotiate settlements or defend claims inside and outside UAE.
  </li>
  <li>
   <strong>
    Risk Assessment:
   </strong>
   Identify and assess potential risks associated with claims, providing recommendations for mitigation and management. Develop and implement strategies to minimize claims exposure and reduce liability.
  </li>
  <li>
   <strong>
    Claims Investigation:
   </strong>
   Conduct investigations into claims, gathering evidence and documentation to support resolution or defense as well as analyze data and trends to identify potential areas for improvement.
  </li>
  <li>
   <strong>
    Assistance and Co-ordination:
   </strong>
   Co-ordinate and provide assistance to the relevant business unit(s) and / or departments for the resolution/settlement of disputes with clients or third parties (whether mutual (amicable) or contentious (courts/arbitration) around the globe protecting business interests of the Group.
  </li>
  <li>
   <strong>
    Documentation and Record-Keeping
   </strong>
   : Maintain accurate and detailed records of claims, including documentation related to investigations, decisions, correspondence, and settlements while ensuring compliance with confidentiality obligations, regulatory requirements and the Groups&rsquo; other policies.
  </li>
  <li>
   <strong>
    Communication and Collaboration:
   </strong>
   Communicate effectively and collaborate with relevant departments(s) or business units, internal stakeholders, claimants, lawyers, risk management professionals and other stakeholders, seeking or providing clear and concise information about claims status and outcomes.
  </li>
  <li>
   <strong>
    Process Improvement:
   </strong>
   Continuously monitor and evaluate claims processes, identifying opportunities for improvement and collaborate with internal stakeholders to implement process enhancements and best practices.
  </li>
  <li>
   <strong>
    Decision-Making:
   </strong>
   Make informed decisions about claims, determining liability, settlement amounts, and other key factors protecting Group&rsquo;s interests.
  </li>
  <li>
   <strong>
    Claims Committee:
   </strong>
   Manage and be responsible for co-ordination with the claims committee while playing an effective role and participation in relevant committees or forums around the globe.
  </li>
  <li>
   <strong>
    Research and Opinions:
   </strong>
   Conduct legal research and draft opinions and / or advice for various departments.
  </li>
  <li>
   <strong>
    Key Performance Indicators (KPIs):
   </strong>
   Meet KPI requirements and maintain timeliness and quality of claims resolution and effectiveness in managing claims costs and liability protecting business interests.
  </li>
  <li>
   <strong>
    Reports &amp; Presentations:
   </strong>
   Prepare reports, summaries and presentations when required.
  </li>
  <li>
   Any other task as required by the Legal Department, Management or the Group including any subsidiaries.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Qualifications &amp; Experience:
  </strong>
 </p>
 <ul>
  <li>
   <strong>
    Education:
   </strong>
   Bachelor's degree in law in Civil or Common Law jurisdiction (Master is a plus).
  </li>
  <li>
   <strong>
    Certifications:
   </strong>
   Relevant professional certifications are desirable (CLM-Certified Liability Manager, ARM-associate in risk management or equivalent)
  </li>
  <li>
   <strong>
    Experience:
   </strong>
   Minimum 7 years of professional experience in claims management, litigation support, or a related field with a focus on global projects (marine construction sector experience would be an advantage).
  </li>
  <li>
   <strong>
    Languages:
   </strong>
   English (Required).
  </li>
  <li>
   <strong>
    IT Skills:
   </strong>
   Oracle, Microsoft Office package
  </li>
 </ul>
</div>
<br /> <div id='job-id'>Job Id: OBIRZdriL7QwvE7KtCR0Uz+8NMJEEZ1jnJy/JrIK7BQ0twv9Z8qHXczjrXjY8abXEQlWKN86FfzThI3AVPFT1HrAh/wsFLEs1g==</div>

Senior Claims Advisor

National Reference Laboratory

<div></div><div><div><div><div><div><div><div>ID</div>
<div>2025-4434
</div></div><div><div>Category</div>
<div>Human Capital
</div></div><div><div>Asset : Name</div>
<div>M42
</div></div><div><div>City</div>
<div>Abu Dhabi
</div></div></div></div></div></div><h2 class="jobSectionHeader"><b>Overview
</b></h2><div><div><div><div>M42 Talent Acquisition Team is seeking an TA Operations Team Leader to manage interview scheduling, reporting and the full onboarding lifecycle after offer acceptance through to the employee's first day. This pivotal role is responsible for delivering a seamless, compliant, and timely onboarding experience by effectively managing the team to co-ordinate with internal stakeholders, licensing authorities, and government bodies. The role involves leading a team of public relations officers and onboarding coordinators, ensuring speed, consistency, regulatory compliance, and driving continuous process improvement supporting the Recruiters, and all stages of post offer acceptance activity.</div><div><br>
You will be required to challenge the status quo and build a next gen, scalable process that aligns across all platforms utilising all available technologies and best practices.</div>
</div></div></div><h2 class="jobSectionHeader"><b>Responsibilities
</b></h2><div><div><div><ul><li>Lead the full onboarding process for new hires (clinical and non-clinical) from offer acceptance to day-one readiness by instilling SLAs and conducting regular team meetings, reviews, and performance.</li></ul><div><ul><li><br>
Constantly review processes, communication templates, generate reports and ensure adoption of technology (e.g., Recruitment system (ATS), Power BI Dashboards, automation tools) to free up time for positive engagements with all stakeholders and candidates.</li></ul></div><div><ul><li><br>
Act as the central point of coordination between departments, ensuring smooth handovers and timely delivery of onboarding milestones, these include the wider Talent Acquisition team, Human Capital Business Partners and Employee Services teams, Medical Licensing, Receptiom, and IT/Admin teams.</li></ul></div><div><ul><li><br>
Liaise with internal licensing teams to ensure timely submission and issuance of professional licenses (DOH/HAAD/MOH) for clinical hires, while maintaining up-to-date knowledge of healthcare licensing requirements and timelines.</li></ul></div><div><ul><li><br>
Lead the PRO team to effectively manage Ministry of Labour (MoL) formalities, visa applications, medicals, and Emirates ID processing and ensure adherence to UAE labour and immigration regulations.</li></ul></div><div><ul><li><br>
Support the Recruiters and leadership ensuring data integrity in the ATS and uploading reports into the Power BI dashboard, also creating monthly and quarterly dashboards.</li></ul></div>
</div></div></div><h2 class="jobSectionHeader"><b>Qualifications
</b></h2><div><div><div><ul><li>Bachelor&rsquo;s degree in business, Psychology, Humanities or Social Sciences or similar.</li></ul><div><ul><li><br>
8+ years of progressive career experience in a services role supporting a diverse workforce in an operational customer facing or in a human resources/capital team, where you gained experience in data and metrics.</li></ul></div><div><ul><li><br>
Knowledge and experience of service and business improvement frameworks.</li></ul></div><div><ul><li><br>
Ability to deliver tailored solutions in line with specific business requirements.</li></ul></div><div><ul><li><br>
Ability to build mutually beneficial and strong relationships with internal and external stakeholders at all levels.</li></ul></div><div><ul><li><br>
Strong verbal and written communication skills.</li></ul></div><div><ul><li><br>
Analytical and problem-solving skills with courage to challenge status quo.</li></ul></div></div></div></div></div><div></div><br /> <div id='job-id'>Job Id: c+gdqPMkeY4gWE9bJIMvalEzZNxwHX8/GnSQ9GLpIYObezWoWKl9xvwxgLUygJ7RSRNnR+cJTWAdcDxT3nb9qTtORDpx4ssMT4QRi4aXzhySQkpoX7sQgrqpneKz3FFbaJXEpojWljskq1Q8bzkhCVIN5hCtDFsjz0psPRs=</div>

Talent Acquisition Operations Team Leader

Al-Khashab Building Materials Co. LLC

<p>We are seeking a reliable and organized <b>Admin Officer</b> to join our team. The successful candidate will be responsible for providing administrative support to ensure efficient operation of the office. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks.</p><p><b>Key Responsibilities:</b></p><ul><li>Manage day-to-day administrative operations</li><li>Maintain office supplies and ensure proper record-keeping</li><li>Coordinate with other departments for internal processes</li><li>Prepare and manage documentation, reports, and correspondence</li><li>Handle incoming and outgoing communications (emails, letters, etc.)</li><li>Support HR, finance, and logistics teams with admin-related tasks</li><li>Maintain employee and office records in a secure and organized manner</li><li>Ensure compliance with company policies and procedures</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree in Business Administration or a related field</li><li>2+ years of experience in an administrative or similar role</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Strong communication and interpersonal skills</li><li>Excellent organizational and multitasking abilities</li></ul><p>Job Type: Full-time</p><p>Pay: AED1,800.00 - AED2,000.00 per month</p><br /> <div id='job-id'>Job Id: vKTQ5JsF67EPCb3cfwOKTzwL//q3glWCJN2N9Qv8sVnW/HLoAPFy47KQi5NgU3m6/WtROcwKCIDEStA/OzUvEEeC2VNDdp7sGBhuIFF1/AmFReY=</div>

Admin Officer

E V S ELECTRIC VEHICLE SERVICES

<p><b>Urgent Hiring!</b></p><p><b>Position:</b> <b>Female Admin Officer - Native ARABIC Speaker</b><br/><b>Location: Al Muror, Abu Dhabi</b><br/><b>Salary: AED 4,000</b></p><p><b>Responsibilities:</b></p><ul><li>Answer and manage incoming calls from customers and suppliers</li><li>Coordinate and monitor logistics and deliveries</li><li>Ensure all customer orders are correct and delivered on time</li><li>Support the team in increasing sales through excellent customer service and upselling when possible</li><li>Oversee day-to-day administrative tasks to ensure smooth kitchen operations</li></ul><p><b>Requirements:</b></p><ul><li>Native Arabic speaker</li><li>Full-time availability</li><li>Approachable, friendly, and confident in dealing with customers</li><li>Excellent communication and coordination skills</li><li>Previous experience in admin, customer service, or F&amp;B is a plus</li><li>Ability to multitask and work efficiently under pressure</li></ul><p>If you&rsquo;re proactive, detail-oriented, and ready to be part of a dynamic team, we&rsquo;d love to hear from you.</p><p><b>How to apply:</b></p><p><i><b>Please attached your latest resume when applying via indeed.</b></i></p><p>Job Type: Full-time</p><p>Pay: AED4,000.00 per month</p><p>Experience:</p><ul><li>Customer Service: 2 years (Required)</li></ul><p>Language:</p><ul><li>Arabic (Required)</li></ul><p>Location:</p><ul><li>Abu Dhabi (Required)</li></ul><br /> <div id='job-id'>Job Id: GT9dALwAprS2dIMwFW1dBfyJFSuYDQqX362Tw9XtjPB+xcR0pNAPB/2CY/uU4F1MjAT9x+lIlcYuFH+TFmQwrXrpM/ADkMUgsthej77zBszk/AyQSvrTJc7JxxNh6bnLho3wuAq0wlGYYcRVa5HMMg==</div>

Female Admin Officer - Native ARABIC Speaker

Explore 128+ Admin co-ordinator (civil) in abu-dhabi this August. Find roles across top companies and apply now to boost your career.