admin coordinator (oil & gas)

HEADWAY CONTRACTING

Department: Operations Support / Administration Reports to: Project Manager / Head of Department Location: Al Hisn, Abu Dhabi, UAEEmployment Type: Full-TimeAbout the Role:We are seeking a highly organized and proactive Admin Coordinator (Oil &amp; Gas) to provide essential administrative, technical, and logistical support to our project and operational teams within the oil and gas sector. This role is critical for ensuring smooth workflow management, meticulous record-keeping, and efficient coordination across various project phases. The ideal candidate will leverage their administrative expertise and technical understanding to contribute to the successful execution of our oil and gas projects.Key Responsibilities:<ul><li>Administrative &amp; Coordination Support:</li><li>Provide comprehensive administrative support to project managers and teams, including scheduling meetings, managing correspondence, and organizing project documentation.</li><li>Facilitate internal communication and coordination between various departments (e.g., procurement, engineering, finance, field operations) to ensure project alignment.</li><li>Manage and track project workflows, ensuring all administrative tasks related to project phases are completed efficiently.</li><li>Document &amp; Data Management:</li><li>Maintain meticulous project records, ensuring all documents (contracts, permits, reports, drawings) are accurately filed, updated, and easily accessible.</li><li>Assist in the preparation and formatting of project reports, presentations, and client communications.</li><li>Input and update data within the company's project management and CRM systems, ensuring data integrity.</li><li>Procurement &amp; Vendor Support:</li><li>Assist in the preparation and processing of Local Purchase Orders (LPOs) and Purchase Orders (POs) for project-related materials and services.</li><li>Support the procurement team in maintaining updated vendor lists and managing vendor documentation.</li><li>Coordinate with suppliers for delivery schedules and administrative follow-ups.</li><li>Technical Document Handling:</li><li>Assist in the management and distribution of technical drawings, specifications, and other engineering documents.</li><li>Familiarity with AutoCAD drawings (2D/3D layouts, DWG files) to understand document content for proper filing and distribution is an advantage.</li><li>Support the team in compiling data for Bill of Quantities (BOQ) and quotation preparation.</li><li>Assist in understanding the requirements for oil and gas materials and equipment for documentation and coordination purposes.</li><li>Project Monitoring Assistance:</li><li>Assist in tracking project progress, including compiling data for Daily Progress Reports (DPRs) and monitoring activity schedules.</li><li>Support the Snags Tracker process by logging, assigning, and following up on administrative tasks related to issue resolution.</li><li>Client &amp; Stakeholder Liaison (Administrative):</li><li>Serve as an administrative point of contact for routine client inquiries, directing complex issues to appropriate personnel.</li><li>Assist in preparing client-facing administrative documents and ensuring timely submission of required paperwork.</li><li>Support the team in understanding client needs related to oil and gas services and materials trading, facilitating the fulfillment of client requirements through efficient administrative processes.</li></ul>Qualifications:<ul><li>Education: Bachelor's degree in Business Administration, Office Management, Engineering (Civil, Mechanical, or Chemical preferred), or a related field.</li><li>Experience: Minimum 2-3 years of proven administrative or coordination experience, preferably within the oil &amp; gas, construction, or industrial sectors in the UAE.</li><li>Technical Proficiency:</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) is essential.</li><li>Familiarity with AutoCAD drawings (ability to read and understand basic layouts) is a strong advantage.</li><li>Experience with project management software or CRM systems for data entry and reporting is desirable.</li><li>Basic understanding of procurement documents (LPO, PO) and BOQ concepts.</li><li>Language: Excellent verbal and written communication skills in English. Proficiency in Arabic is a significant advantage.</li></ul>Skills &amp; Attributes:<ul><li>Exceptional Organization: Highly organized with strong attention to detail and the ability to manage multiple tasks and deadlines effectively.</li><li>Proactive &amp; Resourceful: Ability to anticipate needs, identify administrative solutions, and work independently.</li><li>Communication: Clear and professional communication skills, both written and verbal.</li><li>Team Player: Collaborative mindset with a willingness to support various team members and departments.</li><li>Adaptability: Ability to thrive in a dynamic and fast-paced environment.</li><li>Discretion: Capable of handling confidential information with integrity.</li></ul>Why Join Headway Holding Group?At Headway, you will be part of a forward-thinking group that values innovation, integrity, and professional growth. We offer:<ul><li>A challenging and rewarding role within a diversified and growing organization.</li><li>Opportunities to contribute directly to the efficiency of critical projects in the oil &amp; gas sector.</li><li>A collaborative work environment that fosters continuous learning and professional development.</li><li>Competitive compensation and benefits package.</li></ul>Headway Holding Group is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status.Job Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Are you familiar with oil and gas materials and equipment's? Describe. </li></ul>Education:<ul><li>Diploma (Required)</li></ul>Experience:<ul><li>Oil and Gas Industry: 3 years (Required)</li></ul> <div id='job-id'>Job Id: v5xUryMpbLunHX6fR4m3NTPS0THfEP7xLs+FwJ4qiY3hg9/sUmggxLAOWEMlBUjYOmVMc5SRJKypQbTra8oWhEkg0P6lHHLELd2eOc7U3n2YTlVYNI/wtBk7st3hM0E=</div>

Admin Coordinator (Oil & Gas)

Almeead Gen. Trading Company

Hiring: Medical Procurement cum Marketing OfficerWe are seeking a Medical Procurement cum Marketing Officer with solid experience in the Oil &amp; Gas sector to join our team.Requirements:3&ndash;5 years of relevant experience in medical procurement and marketing, preferably within Oil &amp; Gas projectsReady to join immediatelyValid Civil ID (Locally available in Kuwait)Transferable visa (Article 18)Valid Kuwaiti Driving LicenseSend your CV to:+965 98047212admin@almeeadkwt.comOnly shortlisted candidates will be contacted for an interview.Job Type: Full-timePay: From KD350.000 per monthAbility to commute/relocate:<ul><li>Kuwait City: Reliably commute or planning to relocate before starting work (Preferred)</li></ul>Experience:<ul><li>Medical Procurement: 3 years (Required)</li></ul>Language:<ul><li>Bilingual (Required)</li></ul>Expected Start Date: 01/08/2025 <div id='job-id'>Job Id: STiZpeJHKKLDHrlUErQTQrCd7ZN0EWicn/Ro2szwoR3TGKxu+39pWlIEHgJim8neXKdtaGhLqeFFLY5k1ursk9QDOgvUP0ih01PUpvBcJ1GUBEr2WNAvuyCfUXmbu8xvtpmTQVYvjqcjjwPL6qmg</div>

Medical Procurement cum Marketing Officer

HAWK ENERGY LLC

IntroductionWe are a knowledge-based business solutions provider, making us the ideal partner to professionally service companies within the oil, gas, and power sectors. Using the latest technological advancements in the oil &amp; gas industry, coupled with our highly professional and dedicated staff, we offer solutions from gas treatment off/shore, on/shore drilling, compression packages, EPF&hellip;etc to the latest in renewable energy solutions.We are hiring a Jordan Branch Manager who has the following skills and experience:Responsibilities:<ul><li>To lead a team of engineers and admin for the execution of existing projects and future projects in Jordan.</li><li>Profit &amp; Loss previous experience</li><li>Responsible for developing the market segment and products</li><li>Responsible for Quality of execution projects</li><li>Overseeing daily operation to assessing market condition and identify potential.</li><li>Resolve customer problems.</li><li>Manager Budgets.</li><li>Be involve with sales and pricing.</li><li>To deal with local authority and regulatory bodies.</li></ul>Requirements:<ul><li>Must be Jordanian.</li><li>Fluent in English and Arabic.</li><li>Mechanical Engineer or Electrical Engineering Graduate, preferable US or UK Graduate.</li><li>Age 40 &ndash; 45 Years.</li><li>Willing to travel.</li><li>Experience in executing projects with money value of 10M JD.</li><li>Leadership skills.</li><li>Min 3-5 years&rsquo; Experience in GCC with Oil &amp; Gas and Renewable Energy Industry.</li><li>IT Experinece</li></ul>Job Type: Full-timePay: AED15,000.00 - AED20,000.00 per monthEducation:<ul><li>Bachelor's (Required)</li></ul>Language:<ul><li>English and Arabic (Required)</li></ul>License/Certification:<ul><li>Mechanical or Electrical Engineering (Required)</li></ul>Willingness to travel:<ul><li>100% (Required)</li></ul> <div id='job-id'>Job Id: DD4u0CpcCKNn+Y3QbSAFvQpzUKcZv4X4W+YssfqL5YfOqrSFecJ85cnr+HR3rFZBveH3XzEs5Ke83WuWosVvWZJYL3xnEd0rMscSYoMmysh0s919ycWv2eJ2bw==</div>

Jordan Branch Manager

<div>Title:
Inspection Coordinator
&quot;Belong, Connect, Grow, with KBR!
The KBR team of teams delivers future-forward science, technology and engineering solutions and mission-critical services that help governments and companies around the world accomplish their most important objectives, while also helping achieve their sustainability goals.
KBR Sustainable Technology Solutions provides holistic and value-added solutions across the entire asset life cycle. These include world-class licensed process technologies, differentiated advisory services, deep technical domain expertise, energy transition solutions, high-end design and engineering capabilities, and smart solutions to optimize planned and operating assets.&quot;
KBR is looking for an Inspection Coordinator for a PMC project with Gas Processing projects experience to be based at Abu Dhabi City.
Experience required:<ul><li>
Minimum Overall 10+ years of oil &amp; gas experience.</li><li>
Previous ADNOC projects and PMC experiences are a must.</li><li>
Experience within EPC &amp; Detail Engineering projects.</li><li>
Experience in Projects involving Onshore/Offshore Gas Processing Plants.</li><li>
Must have at least 3 Years experience working on Onshore and offshore projects.</li><li>
Bachelor&rsquo;s degree in engineering is a must.</li></ul>
Interested and suitable candidates who are matching the above criteria please apply for the role. Suitable candidates will be contacted directly.</div> <div id='job-id'>Job Id: 1+SvNRSyFgZaRvmKAMZ/scrppV7snszjGNKfx3EIpmgjNCILG4nzrWr00yQtgJPeFH3Z/v4/IsEe3PL7yqhYCzguFz3BLMPyGB5mZgmz/TtXoz/TGe/upZHMm3AsERrtoAItFnLn3dl/iVTfEFuqh8DHZYr2BF3U+yPRJD2dTYHWDtxISuUui6Lq+8n/MPXs7QETKV0mJV6OHGQ=</div>

Inspection Coordinator

Indman

<div>
 
 🚨
 
 We're Hiring &ndash; Logistics Coordinator
 
 🚨
 
 
 📍
 
 Location:
 
 United Arab Emirates (Island &ndash; GOP, HLE, DCs)
 
 
 🔁
 
 Rotation:
 
 75/21
 
 
 ⏱️
 
 Working Hours:
 
 10 hours/day (Sunday &ndash; 5 hours)
 
 
 
 
 
 We are looking for an experienced
 
 Logistics Coordinator
 
 to join our team for a long-term offshore project in the UAE. The role will be under
 
 Indman Payroll
 
 , supporting a leading client in the Oil &amp; Gas sector.
 
 
 🔹
 
 Job Description:
 
 
 
 As a
 
 Logistics Coordinator
 
 , you will be responsible for managing and coordinating all aspects of personnel and material logistics between offshore and onshore locations, ensuring efficient and timely operations.
 
 
 🛠️
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Coordinate mobilization and demobilization of personnel and equipment to offshore sites
 </li>
 <li>
 Arrange transportation, accommodations, and documentation for crew movements
 </li>
 <li>
 Liaise with vendors, freight forwarders, and internal teams to ensure smooth logistics operations
 </li>
 <li>
 Maintain accurate records of movements, permits, and inventory
 </li>
 <li>
 Ensure compliance with company and regulatory logistics standards
 </li>
 <li>
 Report daily/weekly logistics activities and updates to the management
 </li>
 </ul>
 
 
 
 
 🛠️
 
 Requirements:
 
 
 <ul>
 <li>
 Experienced with vessel / cargo planning
 </li>
 <li>
 Experienced with harbor activities (loading / offloading)
 </li>
 <li>
 Experienced with equipments&rsquo; coordination (crane, low bed, trailer etc&hellip;)
 </li>
 <li>
 Stakeholder coordination
 </li>
 <li>
 Team leader
 </li>
 </ul>
</div>
 <div id='job-id'>Job Id: Tj6lmKe701wwUGirctpysNioyoJuyXCI6n4HLfHYkbmALhmjhmbHtNEk61hEtg4N8V60450Sc9E7BknvTSmZ2EQiMDPgWmmggw==</div>

Logistics Coordinator

Reliance Industries Limited

<div>
 
 Interested candidates, kindly mail to
 
 
 enpcareers.hr@ril.com
 
 
 
 
 
 
 
 
 Main Purpose :
 
 
 
 To support the company&rsquo;s production targets by efficiently managing workshop operations, providing timely mechanical services to relevant departments, and ensuring safe, reliable, and optimum availability of plant equipment through systematic maintenance practices and documentation.
 
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 
 Workshop Management:
 
 
 <ul>
 <li>
 Timely execution of workshop activities, including machining, drilling, and other mechanical works as requested by maintenance teams.
 </li>
 <li>
 Coordinate with plant maintenance engineers to prioritize and complete workshop jobs aligned with plant operations.
 </li>
 </ul>
 
 
 
 
 
 Documentation &amp; Compliance:
 
 
 <ul>
 <li>
 Maintain accurate equipment maintenance history in SAP.
 </li>
 <li>
 Record LLF (Lesson Learned Framework) checklists, PSV testing reports, and related documentation.
 </li>
 <li>
 Ensure availability and updating of critical documents like Cause &amp; Effect matrices, O&amp;M manuals, data sheets, and control system drawings.
 </li>
 </ul>
 
 
 
 
 
 Health, Safety &amp; Environment (HSE):
 
 
 <ul>
 <li>
 Ensure strict adherence to safe maintenance practices.
 </li>
 <li>
 Follow Permit-to-Work (PTW) systems and conduct regular toolbox talks with the workshop team.
 </li>
 <li>
 Promote a culture of safety compliance and awareness within the team.
 </li>
 </ul>
 
 
 
 
 
 Reliability Improvement:
 
 
 <ul>
 <li>
 Participate in Reliability-Centered Maintenance (RCM) initiatives.
 </li>
 <li>
 Periodically review Preventive Maintenance (PM) task lists and SMPs (Standard Maintenance Procedures).
 </li>
 <li>
 Implement and monitor lubrication schedules and recommend improvements for equipment performance and reliability.
 </li>
 </ul>
 
 
 
 
 
 Audit &amp; Quality Compliance:
 
 
 <ul>
 <li>
 Act as coordinator for internal and external audits.
 </li>
 <li>
 Ensure timely liquidation of audit findings and improvement actions.
 </li>
 </ul>
 
 
 
 
 
 Skills &amp; Competency Requirements:
 
 
 <ul>
 <li>
 In-depth knowledge of mechanical equipment used in Oil &amp; Gas, Petrochemical, or Chemical plants.
 </li>
 <li>
 Working knowledge of Cause &amp; Effect Matrix and condition monitoring techniques.
 </li>
 <li>
 Expertise in SAP PM (Plant Maintenance) and MM (Materials Management) modules.
 </li>
 <li>
 Strong documentation, troubleshooting, and coordination skills.
 </li>
 <li>
 Ability to share knowledge and build technical capability within the team.
 </li>
 </ul>
 
 
 
 
 
 Qualifications:
 
 
 
 B.E. / B. Tech in Mechanical Engineering
 
 
 
 
 
 
 Experience:
 
 5 to 10 years of relevant experience in Mechanical Maintenance, preferably in: Oil &amp; Gas, Hydrocarbon Processing, Petrochemical / Chemical Industries
 
 
 
 
 
 Interested candidates, kindly mail to
 
 
 enpcareers.hr@ril.com
 
 
 
</div>
 <div id='job-id'>Job Id: tGvvvSmFd3DFpCK0B4aRRkJh7uxGOAvkr3kz5yfsIt/XjBNlc4MH/5CU8d8gTQ6V1fWV49YM/jF8AQtgpKNkwlTsk8nvBLlnfQ==</div>

Sr Engineer Mechanical Maintenance KG KKD

QatarEnergy

<div>
 
 Primary Purpose Of The Job
 
 
 
 <ul>
 <li>
 The Sr. Admin Supervisor (Call Centre) is responsible for leading and managing a team of call center assistants to ensure the delivery of exceptional user service and the achievement of performance targets.
 </li>
 <li>
 This position involves supervising day-to-day operations, coaching and training staff, monitoring call quality and productivity, and fostering a positive work environment.
 </li>
 <li>
 The Sr. Admin Supervisor (Call Center) plays a crucial role in driving team performance, resolving escalated issues, and optimizing call center processes to enhance efficiency and user satisfaction.
 
 
 </li>
 </ul>
 
 Required Experience And Skills
 
 
 
 <ul>
 <li>
 Proven experience of at least 7 years in Call Centre Environment, with at least 2-3 years in a supervisor or leadership role. Experience in oil and gas related industries is preferable.
 </li>
 <li>
 Excellent leadership, coaching, and interpersonal skills, with the ability to motivate and inspire a team.
 </li>
 <li>
 Excellent communication skills, both verbal and written, with the ability to effectively interact with employees, users, and other stakeholders. Experience in managing external vendors or third-party contractors.
 </li>
 <li>
 Proven experience in managing 24/7 operations and leading multi shift teams.
 </li>
 <li>
 Flexibility to work shifts, including evenings, weekends, and holidays.
 </li>
 <li>
 Strong understanding of call center operations, including call routing, workforce management, best practices, and performance metrics.
 </li>
 <li>
 Proficiency in using CRM software, call center systems, short handwriting/typing and Microsoft Office applications.
 </li>
 <li>
 Analytical mindset with the ability to interpret data, identify trends, and make data-driven decisions.
 </li>
 <li>
 Ability to handle multiple priorities and work under pressure in a fast-paced environment.
 </li>
 <li>
 Certification in call center management or customer service is desirable.
 </li>
 <li>
 Fluent in spoken and written Arabic and English language.
 
 
 </li>
 </ul>
 
 Educational Qualifications
 
 
 
 Bachelor&rsquo;s degree in Business Administration, Management, communications or
 
 
 equivalent. An Advanced degree or relevant certifications (e.g., Project Management or
 
 
 Call Center Operations) is a plus.
</div>
 <div id='job-id'>Job Id: i00IQsTV4+wVbqcOsh0sXPLG77c82s0stiZAmFglTH+Zb3DffpttUy3S/c7GGGLy739ApZB3LeUfKTLmon5KMaY4Kl6+oURtJK55OPv3FMZ3WtBCfkwn+6AcZJSYtaLFZXuVO9RVmgGz/PcpQaq16hBYLcwXLOZLJMRND7yesA==</div>

SR. ADMIN SUPERVISOR (CALL CENTER) - Arabic Speaker

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