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admin coordinator (oil & gas)

HEADWAY CONTRACTING

Department: Operations Support / Administration Reports to: Project Manager / Head of Department Location: Al Hisn, Abu Dhabi, UAEEmployment Type: Full-TimeAbout the Role:We are seeking a highly organized and proactive Admin Coordinator (Oil &amp; Gas) to provide essential administrative, technical, and logistical support to our project and operational teams within the oil and gas sector. This role is critical for ensuring smooth workflow management, meticulous record-keeping, and efficient coordination across various project phases. The ideal candidate will leverage their administrative expertise and technical understanding to contribute to the successful execution of our oil and gas projects.Key Responsibilities:<ul><li>Administrative &amp; Coordination Support:</li><li>Provide comprehensive administrative support to project managers and teams, including scheduling meetings, managing correspondence, and organizing project documentation.</li><li>Facilitate internal communication and coordination between various departments (e.g., procurement, engineering, finance, field operations) to ensure project alignment.</li><li>Manage and track project workflows, ensuring all administrative tasks related to project phases are completed efficiently.</li><li>Document &amp; Data Management:</li><li>Maintain meticulous project records, ensuring all documents (contracts, permits, reports, drawings) are accurately filed, updated, and easily accessible.</li><li>Assist in the preparation and formatting of project reports, presentations, and client communications.</li><li>Input and update data within the company's project management and CRM systems, ensuring data integrity.</li><li>Procurement &amp; Vendor Support:</li><li>Assist in the preparation and processing of Local Purchase Orders (LPOs) and Purchase Orders (POs) for project-related materials and services.</li><li>Support the procurement team in maintaining updated vendor lists and managing vendor documentation.</li><li>Coordinate with suppliers for delivery schedules and administrative follow-ups.</li><li>Technical Document Handling:</li><li>Assist in the management and distribution of technical drawings, specifications, and other engineering documents.</li><li>Familiarity with AutoCAD drawings (2D/3D layouts, DWG files) to understand document content for proper filing and distribution is an advantage.</li><li>Support the team in compiling data for Bill of Quantities (BOQ) and quotation preparation.</li><li>Assist in understanding the requirements for oil and gas materials and equipment for documentation and coordination purposes.</li><li>Project Monitoring Assistance:</li><li>Assist in tracking project progress, including compiling data for Daily Progress Reports (DPRs) and monitoring activity schedules.</li><li>Support the Snags Tracker process by logging, assigning, and following up on administrative tasks related to issue resolution.</li><li>Client &amp; Stakeholder Liaison (Administrative):</li><li>Serve as an administrative point of contact for routine client inquiries, directing complex issues to appropriate personnel.</li><li>Assist in preparing client-facing administrative documents and ensuring timely submission of required paperwork.</li><li>Support the team in understanding client needs related to oil and gas services and materials trading, facilitating the fulfillment of client requirements through efficient administrative processes.</li></ul>Qualifications:<ul><li>Education: Bachelor's degree in Business Administration, Office Management, Engineering (Civil, Mechanical, or Chemical preferred), or a related field.</li><li>Experience: Minimum 2-3 years of proven administrative or coordination experience, preferably within the oil &amp; gas, construction, or industrial sectors in the UAE.</li><li>Technical Proficiency:</li><li>Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) is essential.</li><li>Familiarity with AutoCAD drawings (ability to read and understand basic layouts) is a strong advantage.</li><li>Experience with project management software or CRM systems for data entry and reporting is desirable.</li><li>Basic understanding of procurement documents (LPO, PO) and BOQ concepts.</li><li>Language: Excellent verbal and written communication skills in English. Proficiency in Arabic is a significant advantage.</li></ul>Skills &amp; Attributes:<ul><li>Exceptional Organization: Highly organized with strong attention to detail and the ability to manage multiple tasks and deadlines effectively.</li><li>Proactive &amp; Resourceful: Ability to anticipate needs, identify administrative solutions, and work independently.</li><li>Communication: Clear and professional communication skills, both written and verbal.</li><li>Team Player: Collaborative mindset with a willingness to support various team members and departments.</li><li>Adaptability: Ability to thrive in a dynamic and fast-paced environment.</li><li>Discretion: Capable of handling confidential information with integrity.</li></ul>Why Join Headway Holding Group?At Headway, you will be part of a forward-thinking group that values innovation, integrity, and professional growth. We offer:<ul><li>A challenging and rewarding role within a diversified and growing organization.</li><li>Opportunities to contribute directly to the efficiency of critical projects in the oil &amp; gas sector.</li><li>A collaborative work environment that fosters continuous learning and professional development.</li><li>Competitive compensation and benefits package.</li></ul>Headway Holding Group is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, or disability status.Job Type: Full-timeAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Are you familiar with oil and gas materials and equipment's? Describe. </li></ul>Education:<ul><li>Diploma (Required)</li></ul>Experience:<ul><li>Oil and Gas Industry: 3 years (Required)</li></ul> <div id='job-id'>Job Id: 2QewCkICjX0iDwCrMWla5IB5dcuLR775bS6aDvBPdB+v92Oq8nkREiK7Z2/3Zrj7K1ygeawNVmqxX/XVW2iI1H5ApI/kmRZ1mRvvhyBjES/5JN7fi+fCoug9JVN20X8=</div>

Admin Coordinator (Oil & Gas)

<div>Title:
Inspection Coordinator
&quot;Belong, Connect, Grow, with KBR!
The KBR team of teams delivers future-forward science, technology and engineering solutions and mission-critical services that help governments and companies around the world accomplish their most important objectives, while also helping achieve their sustainability goals.
KBR Sustainable Technology Solutions provides holistic and value-added solutions across the entire asset life cycle. These include world-class licensed process technologies, differentiated advisory services, deep technical domain expertise, energy transition solutions, high-end design and engineering capabilities, and smart solutions to optimize planned and operating assets.&quot;
KBR is looking for an Inspection Coordinator for a PMC project with Gas Processing projects experience to be based at Abu Dhabi City.
Experience required:<ul><li>
Minimum Overall 10+ years of oil &amp; gas experience.</li><li>
Previous ADNOC projects and PMC experiences are a must.</li><li>
Experience within EPC &amp; Detail Engineering projects.</li><li>
Experience in Projects involving Onshore/Offshore Gas Processing Plants.</li><li>
Must have at least 3 Years experience working on Onshore and offshore projects.</li><li>
Bachelor&rsquo;s degree in engineering is a must.</li></ul>
Interested and suitable candidates who are matching the above criteria please apply for the role. Suitable candidates will be contacted directly.</div> <div id='job-id'>Job Id: 1+SvNRSyFgZaRvmKAMZ/scrppV7snszjGNKfx3EIpmgjNCILG4nzrWr00yQtgJPeFH3Z/v4/IsEe3PL7yqhYCzguFz3BLMPyGB5mZgmz/TtXoz/TGe/upZHMm3AsERrtoAItFnLn3dl/iVTfEFuqh8DHZYr2BF3U+yPRJD2dTYHWDtxISuUui6Lq+8n/MPXs7QETKV0mJV6OHGQ=</div>

Inspection Coordinator

Indman

<div>
 
 🚨
 
 We're Hiring &ndash; Logistics Coordinator
 
 🚨
 
 
 📍
 
 Location:
 
 United Arab Emirates (Island &ndash; GOP, HLE, DCs)
 
 
 🔁
 
 Rotation:
 
 75/21
 
 
 ⏱️
 
 Working Hours:
 
 10 hours/day (Sunday &ndash; 5 hours)
 
 
 
 
 
 We are looking for an experienced
 
 Logistics Coordinator
 
 to join our team for a long-term offshore project in the UAE. The role will be under
 
 Indman Payroll
 
 , supporting a leading client in the Oil &amp; Gas sector.
 
 
 🔹
 
 Job Description:
 
 
 
 As a
 
 Logistics Coordinator
 
 , you will be responsible for managing and coordinating all aspects of personnel and material logistics between offshore and onshore locations, ensuring efficient and timely operations.
 
 
 🛠️
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Coordinate mobilization and demobilization of personnel and equipment to offshore sites
 </li>
 <li>
 Arrange transportation, accommodations, and documentation for crew movements
 </li>
 <li>
 Liaise with vendors, freight forwarders, and internal teams to ensure smooth logistics operations
 </li>
 <li>
 Maintain accurate records of movements, permits, and inventory
 </li>
 <li>
 Ensure compliance with company and regulatory logistics standards
 </li>
 <li>
 Report daily/weekly logistics activities and updates to the management
 </li>
 </ul>
 
 
 
 
 🛠️
 
 Requirements:
 
 
 <ul>
 <li>
 Experienced with vessel / cargo planning
 </li>
 <li>
 Experienced with harbor activities (loading / offloading)
 </li>
 <li>
 Experienced with equipments&rsquo; coordination (crane, low bed, trailer etc&hellip;)
 </li>
 <li>
 Stakeholder coordination
 </li>
 <li>
 Team leader
 </li>
 </ul>
</div>
 <div id='job-id'>Job Id: 9IejzEuyIbMrG3pxwayNOG4PtI/ZkR0ozh5V3OuMTJ9jQFdEqeQGOR/Rd/aYSgg+SVvUXelefVLyRrG+oTt2ViowLTY31iwTvw==</div>

Logistics Coordinator

Wood PLC

<div><div><div>Remarkable people, trusted by clients to design and advance the world.
The Role
</div></div>This role provides administrative project support to the day-to-day operations of the assigned site or project.
 
May be assigned to larger, more complex projects / sites. Provides guidance and direction to less experienced administrators and other staff. May act as a lead, coordinating and facilitating the work of others.
Our Clients and Projects
Designing the future. Transforming the world.
Wood's Oil, Gas &amp; New Energies business is built on a strong legacy of delivering large and complex projects for national and international energy companies across the globe. We have experienced teams, a proven delivery model and a strong reputation.
We are the market-leading provider of integrated and innovative solutions that challenge the status-quo in the oil and gas upstream and midstream, onshore and offshore, gas to liquids and decarbonization and electrification markets. We pride ourselves in steady and predictable delivery, setting our sights on an exciting growth trajectory.
Energy security, transition and supply have never been more important. You, our enabling teams, are at the very forefront of transformative projects that are providing sustainable power to generations to come. We are the ones to bring low-carbon concepts to reality.
What We can offer:
<ul><li>Meaningful and interesting projects : Delivered to high profile clients across the Energy Sector
</li><li>Commitment to Diversity and Inclusion: We are an organization actively committed to diversity and inclusion across our business
</li><li>Competitive renumeration package: With regular reviews to ensure we are rewarding at the right level in line with the market
</li><li>Medical Insurance: Ensures inpatient, and outpatient medical care is available should you require treatment
</li><li>Group Life and Personal Accident Insurance : The company provides Life Assurance cover
</li><li>End of Service Gratuity: In line with UAE Labor Law, all employees are eligible for an End of Service benefit
</li><li>The Employee Share Plan: Gives you the opportunity to purchase Wood shares and receive a match from the company
</li><li>Long Service Award : Wood values the commitment and loyalty of our people. Celebrating Long Service provides an opportunity for the business to demonstrate their appreciation of the hard work, dedication and many years&rsquo; services of our employees at 5-year service milestones
</li><li>Commitment to continued professional development: Development plans that are tailored to your individual needs and interests
</li><li>Global connections: Join experts around the world who are at the leading edge of our industry, shaping the standards of our profession
</li><li>Energy Transition Academy : Join a community of experts sharing your knowledge and gaining more exposure to a variety of existing and emerging energy systems &ndash; delivered by experts in their field
</li></ul>The key objectives for this role are:
<ul><li>Monitor and record employee work hours, overtime, and absences using manual logs or timekeeping software.
</li><li>Ensure timely and precise submission of timesheets to payroll departments for processing wages.
</li><li>Verify that timekeeping practices align with labor laws, union agreements, and company policies.
</li><li>Track vacation, sick leave, and other time-off requests, ensuring proper documentation and approvals.
</li><li>Generate regular reports on attendance, hours worked, and discrepancies for HR or management review.</li></ul></div>
 <div>Key Accountabilities and Responsibilities:
<ul><li>Assists project team with day-to-day support of the project or site
</li><li>Organizes and expedites flow of work through project or site and initiates follow up action
</li><li>Maintains knowledge of project status, scheduling requirements, and departmental operations/procedures
</li><li>Assists with setup, development and coordination of site-specific PMP and PIFs
</li><li>Sets up and maintains hard copy and electronic site file directories
</li><li>Issues and approves access to shared project drives and websites
</li><li>Ensures the correct functioning of facilities, office and/or business support services.
</li><li>Performs clerical, administrative and general office duties including transcription, typing, and recording
</li><li>Ensures reports and documents follow company and project standards and quality
</li><li>Manages project specific forms and instructions
</li><li>Coordinates, schedules and prepares information for meetings and appointments
</li><li>Assists field operations with completion of daily time sheets
</li><li>Assists with onboarding/orientation of personnel
 
Assists with internal and external project audits
</li><li>Arranges travel, accommodations and car rentals
</li><li>Prepares letters and memoranda for manager&rsquo;s review
</li><li>Gathers data and material information to be billed
</li><li>Scans, emails, answers phone, makes copies</li></ul></div>
 <div>What makes you remarkable?
At Wood, we are committed to equal opportunities and welcome all talented individuals to consider joining our team. So even if you don't match every statement below but feel you have some of the experience, knowledge or skills needed for this role, we encourage you to apply. It will take all of us working together to deliver solutions to the world&rsquo;s most critical challenges.
Expected:
Working Relationship:
Internal:
<ul><li>Project Manager
</li><li>Project Coordinator
</li><li>Project Superintendent
</li><li>Field Team
</li></ul>External:
<ul><li>External: Liaises with clients and contractors
</li></ul>Level of Influence:
<ul><li>Work is performed under general direction.
</li><li>Overall objectives and resource requirements are communicated to management
</li><li>Anticipates potential problems and proactively resolves complex problems by interfacing with departments on medium complexity projects.
</li><li>Overall performance is reviewed &amp; evaluated
</li></ul>Qualifications: 
<ul><li>Five years of project/admin experience in the Engineering and Construction industry desirable
</li><li>At least 3-5 years of project/admin experience
</li><li>Proficiency with Microsoft Suite programs to include Word, Excel, PowerPoint and Outlook
</li><li>Oracle experience a plus
</li><li>Ability to correspond and interact with others in a courteous and professional manner
</li><li>Possess good organizational skills
</li><li>Self motivated to learn
</li></ul>Personal Attributes:
<ul><li>Exceptional organizational skills
</li><li>Effective organization &amp; planning skills
</li><li>Ability to handle multiple tasks and changing priorities in a fast paced environment
</li><li>Understands and controls one&rsquo;s emotions with empathy for others
</li><li>Use effective verbal and written communication skills
</li><li>clearly and convincingly to a wide range of audiences, expresses ideas clearly and concisely, seeks to understand others perspectives.
</li><li>Uses initiative and a proactive approach to problem solving
</li><li>Commitment to continuous improvement
</li><li>Demonstrates commitment to Wood Values, Visions &amp; Behaviors</li></ul></div>
 <div><div>Wood is a global leader in consulting and engineering, helping to unlock solutions to critical challenges in energy and materials markets. We provide consulting, projects and operations solutions in 60 countries, employing around 35,000 people. www.woodplc.com 
</div><div></div> 
<div>Diversity Statement
</div><div>We are an equal opportunity employer that recognises the value of a diverse workforce. All suitably qualified applicants will receive consideration for employment on the basis of objective criteria and without regard to the following (which is a non-exhaustive list): race, colour, age, religion, gender, national origin, disability, sexual orientation, gender identity, protected veteran status, or other characteristics in accordance with the relevant governing laws.</div></div> <div id='job-id'>Job Id: FUVlCe5+ntafWiv2Cmnks4RfrnmsO58iObPzsssXZGZhkrvQQT2ELjXDU60k3rG8Ent93LmOcWfBG8tlbdWbaf2KHeNKtUkfLtzgBgoiNpMcHjZ7e0LOQtJ0D7+3NCDw8TeAvwsDjRDGZS6cf3WW/Fukk9GnZijpNX552eWnvpxOS6E=</div>

Timekeeper

Vision Oilfield Equipment Trading LLC

Vacancy: HSE Safety Officer &ndash; Oil &amp; GasStart Date: Immediate Joining !!!!!Job Type: Full-Time | On-Site - OfficeIndustry: Oil &amp; GasExperience Required: Minimum 5 years in Oil &amp; Gas HSE rolesJob Description:We are urgently seeking a highly experienced and field-proven HSE Safety Officer with a strong track record in the oil and gas industry. The successful candidate must be well-versed in practical site safety operations and recognized for effectively managing HSE systems in challenging, high-risk environments. You will play a key role in implementing safety procedures, ensuring regulatory compliance, and cultivating a proactive safety culture across our projects.Key Responsibilities:&middot; Develop, implement, and maintain HSE policies and procedures in accordance with industry and legal standards.&middot; Ensure compliance with safety regulations, including audits, inspections, and corrective action plans.&middot; Conduct HSE training, toolbox talks, inductions, and awareness programs.&middot; Monitor and report unsafe conditions and behaviors, and enforce safety protocols.&middot; Lead accident/incident investigations, root cause analysis, and prepare detailed reports.&middot; Coordinate with project managers, contractors, and clients to ensure alignment on safety goals.&middot; Maintain safety performance data, HSE statistics, and documentation.Requirements:&middot; Bachelor&rsquo;s Degree in Engineering, Safety, Environmental Science, or a related field.&middot; NEBOSH IGC Certification or equivalent (Mandatory).&middot; Additional certifications such as OSHA, ISO 45001 Auditor&middot; Minimum 5 years of solid hands-on HSE experience in the Oil &amp; Gas field environment (site-based experience is essential).&middot; Demonstrated ability to lead safety initiatives and manage risk in operational oil &amp; gas settings.&middot; Thorough knowledge of local and international safety standards and regulations.&middot; Strong communication, leadership, and incident reporting skills.&middot; Willingness and ability to work in remote or high-risk field environments.To Apply:Send your updated CV and HSE certifications to: careers@visionoilfieldequipment.comJob Type: Full-time <div id='job-id'>Job Id: uHR5fGoXJ+rQIr29xpHaQEEx9pnQ73+DKM+ZTEPLLnSTMK/OgqYUVD8ofl0iKyfVNyK5LVoxpta3UZFkaATEederuCJZm2QsG1MOjr3Zs8pNgKMk5O4hbg==</div>

HSE Safety Officer

Sapphire Mechanical Equipment Trading LLC

Job Title: Sales Executive (Hydraulic &amp; Pneumatic Seals, Hoses &amp; Fittings &ndash; Oil &amp; Gas Sector)Location: Abu Dhabi, UAE Industry: Oil &amp; Gas / Industrial Supplies Job Type: Full-TimeJob Summary:We are looking for a dynamic and results-driven Sales Executive with 2 to 5 years of experience in the trading of hydraulic and pneumatic seals, hoses, and fittings, especially for the oil &amp; gas sector. The ideal candidate should have solid product knowledge and the ability to generate new business, maintain client relationships, and contribute to the company's growth.Key Responsibilities:<ul><li>Identify and develop new sales opportunities within the oil &amp; gas and industrial sectors.</li><li>Promote and sell products such as hydraulic seals, pneumatic seals, hoses, fittings, and related components.</li><li>Understand client requirements and recommend appropriate solutions.</li><li>Prepare and send quotations, follow up with customers, and close sales deals.</li><li>Maintain strong relationships with existing clients to ensure repeat business.</li><li>Coordinate with the procurement and logistics teams to ensure timely deliveries.</li><li>Meet monthly and quarterly sales targets.</li><li>Stay updated with industry trends, competitor activities, and new product developments.</li></ul>Requirements:<ul><li>2&ndash;5 years of experience in industrial sales, especially in hydraulic/pneumatic seals, hoses, and fittings.</li><li>Good understanding of oil &amp; gas industry requirements.</li><li>Strong communication, negotiation, and presentation skills.</li><li>UAE driving license is an advantage.</li><li>Must be based in the UAE or willing to relocate.</li></ul>How to Apply:Send your CV to: pramod@sapphireseals.ae Subject Line: SALES EXECUTIVE Application &ndash; [Your Name]Job Type: Full-time <div id='job-id'>Job Id: 4YqIsxioPiNBcyDcRGIAky8xZF8anrVf/EU5SDrdyJUi8AsDA6fajxhtjm1J53f5WK3//5wYqmsvZak7iiI1H9dJlmibje10VT9dzDM4DjVMuDMTmg==</div>

Sales Executive

Infotech Electromechanical

Job Title: Business Development ExecutiveLocation: Abu Dhabi, UAE (with focus on KSA Market)Industry: Manpower Supply, Construction, Oil &amp; Gas, Heavy Equipment RentalsExperience Required:<ul><li>Minimum 3&ndash;5 years of experience in KSA market</li><li>Strong network in construction and oil &amp; gas sectors</li><li>Experience in manpower outsourcing and equipment rental solutions</li></ul>Job Purpose:To lead the expansion of business operations across the Kingdom of Saudi Arabia while based in Abu Dhabi. The candidate will identify and secure new clients in the manpower, construction, oil &amp; gas, and heavy equipment rental markets.Key Responsibilities:<ul><li>Develop and implement a business development strategy to target the KSA market, aligned with company goals.</li><li>Generate leads and establish partnerships with clients in construction, oil &amp; gas, energy, and infrastructure sectors.</li><li>Promote manpower supply, technical staffing, and equipment rental services to EPC contractors, project developers, and industrial operators.</li><li>Attend industry events, exhibitions, and client meetings across the GCC, especially Saudi Arabia.</li><li>Prepare and deliver professional proposals and presentations tailored to client needs.</li><li>Coordinate with the operations and recruitment teams to ensure service delivery meets client expectations.</li><li>Monitor market trends and competitor activity in the KSA region to inform strategy.</li><li>Maintain and update CRM records and prepare regular sales reports for management.</li></ul>Qualifications:<ul><li>Bachelor&rsquo;s degree in Business, Engineering, or related field</li><li>Proven track record in B2B sales or business development in the GCC, preferably KSA</li><li>Excellent understanding of manpower outsourcing, construction projects, and equipment logistics</li><li>Strong communication, negotiation, and interpersonal skills</li><li>Fluent in English (Arabic is an advantage)</li></ul>Preferred:<ul><li>Existing client network in Aramco, NEOM, or other KSA mega projects</li><li>Knowledge of labor laws and regulatory compliance in KSA</li><li>Experience with vendor registration processes with major oil &amp; gas and construction firms</li></ul>Job Type: Full-time <div id='job-id'>Job Id: ZDVaBOFjksqvcTUcXAGl96bvgzYEufhBxkoxEA/npd4KigzHpjMc1Jud9Y20w4vzKpcSzPkLC6vZCn1yRnjTTHbT8yHyYRdOwqrVYVhJolwxvMi4ogr1yHUXYD2vPohH/ZYZTFWvjv5fJkQHsH8+QkJWoA==</div>

Business Development Executive (KSA - Experience)

Explore 151+ Admin coordinator (oil & gas) in abu-dhabi this August. Find roles across top companies and apply now to boost your career.