admin coordinator

TÜV SÜD

<div>
 <strong>
  Description
  <br/>
  <br/>
 </strong>
 Job Title: Admin Coordinator
 <br/>
 <br/>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 The Admin Coordinator is responsible for providing administrative support to ensure the efficient operation of the office. This role involves managing office supplies, scheduling appointments, coordinating meetings, and assisting with various administrative tasks. The Admin Coordinator will work closely with other team members to ensure effective communication and organization within the office.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Manage office supplies inventory and place orders as needed.
  </li>
  <li>
   Schedule and coordinate meetings, conferences, and other events.
  </li>
  <li>
   Maintain and organize files, documents, and records.
  </li>
  <li>
   Assist in preparing reports and presentations.
  </li>
  <li>
   Answer phone calls and respond to emails in a timely manner.
  </li>
  <li>
   Provide general support to visitors and staff.
  </li>
  <li>
   Coordinate travel arrangements and itineraries for team members.
  </li>
  <li>
   Assist with project management and tracking progress on tasks.
  </li>
  <li>
   Maintain confidentiality of sensitive information.
  </li>
  <li>
   Perform other administrative duties as assigned.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills And Qualifications
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Excellent organizational and multitasking skills.
  </li>
  <li>
   Strong written and verbal communication skills.
  </li>
  <li>
   Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  </li>
  <li>
   Ability to work independently and as part of a team.
  </li>
  <li>
   Strong attention to detail and problem-solving abilities.
  </li>
  <li>
   Time management skills with the ability to prioritize tasks effectively.
  </li>
  <li>
   Customer service-oriented attitude.
  </li>
  <li>
   High school diploma or equivalent; additional certification in office administration is a plus.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Tools Required
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
  </li>
  <li>
   Email communication tools
  </li>
  <li>
   Calendar scheduling software
  </li>
  <li>
   Project management software (e.g., Trello, Asana)
  </li>
  <li>
   Phone systems and communication tools
  </li>
  <li>
   Document management systems
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Department
  <br/>
  <br/>
 </strong>
 Riyadh
 <br/>
 <br/>
 <strong>
  Open Positions
  <br/>
  <br/>
 </strong>
 1
 <br/>
 <br/>
 <strong>
  Skills Required
  <br/>
  <br/>
 </strong>
 Administration Executive, Coordinator, Administration Work, Coordination, communication skills, administration
 <br/>
 <br/>
 <strong>
  Location
  <br/>
  <br/>
 </strong>
 Riyadh - Saudi Arabia
 <br/>
 <br/>
 <strong>
  Years Of Exp
  <br/>
  <br/>
 </strong>
 1 to 3 years
 <br/>
 <br/>
 <strong>
  tags
  <br/>
  <br/>
 </strong>
 Administration Executive, Coordinator, Administration Work, Coordination, communication skills, administration
 <br/>
 <br/>
 <strong>
  Posted On
  <br/>
  <br/>
 </strong>
 1750791872000
</div>
<br /> <div id='job-id'>Job Id: r8FUnFckhHo2/txrlWoVfq2giH2dezGN3fPH59IGRAF79H6xZUOQQntVy1lfKHxg5eM/bEyXDujOD67ozdrrilpLePSr1o1pJU9zn0rNdL9dMhzCZNyZ7QcjWoxB/y7IyIWKJUSa6CGxRJD/Z6glUCWLo15NLxuuJoRtAAuD7Z/TzDPIYntYQHYwc+cIxfoaMRtmYLkxcQ==</div>

Admin Coordinator

Qatar Airways

<div><div><div><div><div><div><div><div>Job title
</div><div>Admin Coordinator
</div></div><div><div>Ref #
</div><div>250000CY
</div></div><div><div>Location
</div><div>Qatar - Doha
</div></div><div><div>Job family
</div><div>Engineering
</div></div><div><div><ul><li>Closing date: 29-Jul-2025</li></ul><br>
</div></div></div></div></div><div><div><div><div><div><div>About the role:</div>
<div>
</div><div>The <b>Admin Coordinator</b> supports the Senior Manager Aircraft Maintenance (SMAM) in his duties and performs administration duties for the Aircraft Maintenance and CAMO department. He/she has to arrange and organise tasks with the other Admin staff in the Technical division which are applicable to all departments.</div>
<div>
</div><div>Main duties include but not limited to:</div>
<ul><li>Organising daily work of SMAM.</li>
<li>Perform various clerical and administrative work to support the Aircraft Maintenance and CAMO department requirements and maintain the office functions smoothly on a daily basis.</li>
<li>Review, prepare and maintain correspondence and documentation of the Aircraft Maintenance and CAMO department.</li>
<li>Process leave in Oracle.</li>
<li>Process, maintain and update staff various records.</li>
<li>Process staff requests to HR.</li>
<li>Maintain passes and permits.</li>
<li>Arrange permissions for external staff and suppliers.</li>
<li>Assist other Admin staff in regards to their duties.</li>
<li>Update ARMS.</li>
<li>Maintain staff roster, time and attendance.</li>
<li>Verify attendance records and invoices.</li>
<li>Effecting special projects.</li>
</ul></div></div></div></div></div><div><div><div><h3 class="jobSectionHeader"><b>Qualifications
</b></h3></div></div><div><div><div><div><div><b>Educational Qualification</b></div>
<div>High School/Secretarial School Graduate or equivalent.</div>
<div>
</div><div><b>Experience</b></div>
<div>Three (3) to five (5) years experience as a secretarial/management admin.</div>
<div>Computer literate in Microsoft Office including word &amp; excel.</div>
<div>Proficient in English.</div><br>
</div></div><p></p><div><div><br>
<div><b>About Qatar Airways Group
</b></div><br>
Our story started with four aircraft. Today, we deliver excellence across 12 different businesses coming together as one. We&rsquo;ve grown fast, broken records and set trends that others follow. We don&rsquo;t slow down by the fear of failure. Instead, we dare to achieve what&rsquo;s never been done before.<br>
<br>
So whether you&rsquo;re creating a unique experience for our customers or innovating behind the scenes, every person contributes to our proud story. A story of spectacular growth and determination. Now is the time to bring your best ideas and passion to a place where your ambition will know no boundaries, and be part of a truly global community.<br>
</div></div><div><div>https://aa115.taleo.net/careersection/QA_External_CS/jobapply.ftl?lang=en&amp;job=250000CY</div></div></div></div></div></div></div></div><br /> <div id='job-id'>Job Id: YYcrhRezoIcZgyLYBu+6Q6ksX7rkjOtrtfWDpNPtuG4z6nk1ToVDN+DOjhihnDDv3YXLMzZiK/sfmvSSwTw24X/N/x6Ei2fkDw74YYA0Y4gPU0wFNhKb1e2v70Rp/9EXezV2Ozw=</div>

<div>
 <strong>
  About The Role
  <br/>
  <br/>
 </strong>
 The Admin Coordinator supports the Senior Manager Aircraft Maintenance (SMAM) in his duties and performs administration duties for the Aircraft Maintenance and CAMO department. He/she has to arrange and organise tasks with the other Admin staff in the Technical division which are applicable to all departments.
 <br/>
 <br/>
 <strong>
  Main Duties Include But Not Limited To
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Organising daily work of SMAM.
  </li>
  <li>
   Perform various clerical and administrative work to support the Aircraft Maintenance and CAMO department requirements and maintain the office functions smoothly on a daily basis.
  </li>
  <li>
   Review, prepare and maintain correspondence and documentation of the Aircraft Maintenance and CAMO department.
  </li>
  <li>
   Process leave in Oracle.
  </li>
  <li>
   Process, maintain and update staff various records.
  </li>
  <li>
   Process staff requests to HR.
  </li>
  <li>
   Maintain passes and permits.
  </li>
  <li>
   Arrange permissions for external staff and suppliers.
  </li>
  <li>
   Assist other Admin staff in regards to their duties.
  </li>
  <li>
   Update ARMS.
  </li>
  <li>
   Maintain staff roster, time and attendance.
  </li>
  <li>
   Verify attendance records and invoices.
  </li>
  <li>
   Effecting special projects.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Job Posting
  <br/>
  <br/>
 </strong>
 Jul 22, 2025, 2:18:45 PM
 <br/>
 <br/>
 <strong>
  Educational Qualification
  <br/>
  <br/>
 </strong>
 High School/Secretarial School Graduate or equivalent.
 <br/>
 <br/>
 <strong>
  Experience
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Three (3) to five (5) years experience as a secretarial/management admin.
  </li>
  <li>
   Computer literate in Microsoft Office including word &amp; excel.
  </li>
  <li>
   Proficient in English.
  </li>
 </ul>
</div>
<br /> <div id='job-id'>Job Id: 514LfllAcJNfrG+P/Z4y0rxTLGSPc7nu2KS0MGbiu5wkd6p1u32uWPqk8cs+t/NcFkEherWvQCCk+NrFWW1hu/AtWPb3LwD16UWjQQt9yDf2gApNMXNj7MVSUIYRM8cYW2fcVoOApgD15N7Okjueq/CzNQ==</div>

Mirodec Gulf

<p>URGENT HIRING!! <b>FEMALE Admin Coordinator </b><i><b>(preferably with logistics experience)</b></i></p><p><b>QUALIFICATIONS:</b></p><ul><li>Preferraby <b>Fili pi no</b></li><li><b>Aged 25-35 years old</b></li><li>Knowledgeable in handling shipments/logistics work</li><li>Knowledge in Project Submittal Preparations and Project Document Control.</li><li>UAE Freshers are welcome to apply.</li><li>Experience in Glass Industry /Construction &ndash; Contracting Company is a plus</li><li>Bachelor's Degree</li><li>MUST BE ABLE TO JOIN IMMEDIATELY</li></ul><p><b>RESPONSIBILITIES:</b></p><ul><li>Handling coordination and documentation of import and export shipments (Invoice, PL, COO, GCC/Arab League Certificate, Duty Exemption, MOFAIC etc.)</li><li>Application/Renewal of Business Import Code &amp; other licenses related to Shipment</li><li>Handling Receptionist duties such as answering calls, assisting visitors etc.</li><li>Responding to email correspondences and forwarding them to the different departments</li><li>Client/Supplier Database Management</li><li>Document Control / Letter Preparations</li><li>Gate Pass applications and Project Induction</li><li>Employee Annual Tickets</li><li>Preparing material submittals, prequalification, TDS Submissions, ongoing project documents, etc.</li></ul><p><b>COMPANY BENEFITS + PERKS:</b></p><ul><li>2 days off (Saturday -Sunday) / Office Timings: 8:00 am &ndash; 6:00 pm</li><li>Paid Overtime</li><li>Health Insurance</li><li>Paid Leave + Yearly Economy Ticket to home country</li><li>Office Location: National Industries Park, Jebel Ali Industrial Third</li></ul><p>Job Types: Full-time, Permanent</p><p>Pay: AED3,500.00 - AED4,000.00 per month</p><p>Application Question(s):</p><ul><li>Can you join immediately?</li><li>What is your Nationality?</li><li>What is your salary expectation?</li><li>Is your age between 25 - 35 years old?</li></ul><p>Education:</p><ul><li>Bachelor's (Preferred)</li></ul><p>Experience:</p><ul><li>Receptionist: 2 years (Required)</li><li>Logistics (Freight Shipment): 2 years (Required)</li><li>Microsoft Outlook &amp; Excel: 2 years (Required)</li><li>UAE: 2 years (Required)</li></ul><p>Location:</p><ul><li>Dubai (Required)</li></ul><br /> <div id='job-id'>Job Id: ebrbI/KwkyLe5n8sIhPIncB++sV1C79K88sfOMl/M+E0nbuqckbdyiDkFfPKxeHdVnUiJmzSp38CyLTLTUs5IXm7fUiEx0uLApx0ob5qOsIGnqbQmVvogom75ooMLg==</div>

FEMALE Admin Coordinator

HAVN Lifestyle Getaways

<p><b>About Us</b></p><p>At HAVN Holiday Homes, we provide stylish and comfortable short-term rentals across Dubai. Our mission is to deliver unforgettable guest experiences through seamless coordination and warm hospitality. As we grow, we&rsquo;re looking for an organized and enthusiastic <b>Admin Coordinator</b> to join our vibrant team!</p><p><b>Job Description</b></p><p>We are seeking a proactive and detail-oriented <b>Admin Coordinator</b> to support our daily operations. This role is perfect for someone who&rsquo;s passionate about coordination, scheduling, and keeping everything running smoothly behind the scenes.</p><p><b>Key Responsibilities:</b></p><ul><li><b>Coordinate daily cleaning schedules</b> for multiple properties</li><li><b>Plan and track maintenance appointments</b> with vendors and internal teams</li><li><b>Arrange guest support staff schedules</b> and ensure timely coverage for check-ins/check-outs</li><li>Keep Google Sheets or scheduling tools up-to-date with real-time info</li><li>Communicate clearly with housekeeping, maintenance, and guest support teams</li><li>Follow up and ensure tasks are completed on time</li><li>Assist with basic admin tasks and coordination via WhatsApp, email, and calls</li></ul><p><b>Who You Are:</b></p><ul><li>Super organized and loves multitasking</li><li>Strong communication and follow-up skills</li><li>Good knowledge of Google Sheets, WhatsApp, and basic admin tools</li><li>Can handle a fast-paced environment with changing schedules</li><li><b>Freshers are welcome!</b> Training will be provided</li><li>Prior experience in admin or hospitality is a plus, but not required</li><li>Based in Dubai and ready to join immediately (preferred)</li></ul><p><b>How to Apply:</b></p><p>Ready to kickstart your career? Apply now through Indeed with your updated CV to connect (at) havn (dot) ae and a short note on <b>why you&rsquo;re a good fit</b> for this role. We&rsquo;d love to hear from you!</p><p>Job Type: Full-time</p><p>Pay: AED3,000.00 - AED3,500.00 per month</p><p>Application Deadline: 27/07/2025</p><br /> <div id='job-id'>Job Id: VbVgFAx7sdmX96vWFnkHr+KF5Py/jhYQbcY7kVBe/N4uKccdHqJzHZcpZmEjlv3qDwKzYCvoTRkNm5qGNlViQvScLONi2u0MwopJ1sCiZr4eacI083zBQOxoHAo4/UpIQ6ThabA=</div>

Admin Coordinator – Holiday Homes

Syxcom Technologies FZE

<p><b>Job Title:</b> Sales &amp; Admin Coordinator</p><p><b>Company:</b> Syxcom Technologies<br/><b>Location:</b> Dubai, UAE<br/><b>Experience:</b> 1&ndash;3 years<br/><b>Job Type:</b> Full-time</p><p><b>Job Summary:</b></p><p>We are looking for a proactive and organized <b>Sales &amp; Admin Coordinator</b> to support our sales operations and ensure smooth internal workflows. The ideal candidate will assist in sales documentation, customer communication, administrative tasks, and coordination between departments.</p><p><b>Key Responsibilities:</b></p><p><b>Sales Coordination:</b></p><ul><li>Prepare and send quotations, proposals, and invoices to clients.</li><li>Track sales leads, follow up with prospects, and update CRM systems.</li><li>Assist the sales team with documentation, scheduling, and correspondence.</li><li>Maintain records of client communications and ensure timely responses.</li><li>Coordinate with suppliers and logistics teams for order processing and delivery tracking.</li></ul><p><b>Administrative Support:</b></p><ul><li>Handle general office administration, including filing, record-keeping, and supplies management.</li><li>Assist in preparing reports, presentations, and internal communication materials.</li><li>Maintain employee records, timesheets, and coordinate with HR as needed.</li><li>Manage calendars, meetings, and travel arrangements for senior staff.</li></ul><p><b>Requirements:</b></p><ul><li>Bachelor&rsquo;s degree or related field.</li><li>1&ndash;3 years of experience in a similar role (sales coordination/admin support).</li><li>Proficient in MS Office (Excel, Word, Outlook); experience with CRM tools is a plus.</li><li>Excellent communication skills in English (verbal and written).</li><li>Strong organizational and multitasking abilities.</li><li>Attention to detail and a customer-focused attitude.</li></ul><p><b>What We Offer:</b></p><ul><li>Competitive salary and performance bonuses.</li><li>Exposure to dynamic technology and engineering projects.</li><li>A collaborative work environment that values growth and efficiency.</li><li>Training and career development opportunities.</li></ul><p><b>To apply, send your CV to</b>: [hr@syxcomtechnologies.com]<br/><b>Subject:</b> Sales &amp; Admin Coordinator &ndash; Dubai</p><p>Job Types: Full-time, Permanent</p><p>Pay: AED2,000.00 - AED3,000.00 per month</p><p>Education:</p><ul><li>Diploma (Preferred)</li></ul><p>Experience:</p><ul><li>Coordinator: 1 year (Preferred)</li></ul><p>Language:</p><ul><li>English (Preferred)</li></ul><br /> <div id='job-id'>Job Id: cg3hhiJu70RH1sGa90rDsiQMmj9Ii4MV12lThAwVF5LNC3AmD/fMdZrII7bq3PlkSzXHq2gXm+ztSdib+Mrb0PDWCo9icB+9zp83/QD/u+bpyUi0HqN86CTgYydMk1mhgw==</div>

Sales and Admin Coordinator

Whitecollars

<div>
 <strong>
  Company Description
  <br/>
  <br/>
 </strong>
 Our client is a retailer of home textiles and accessories, with six vibrant stores across the kingdom, located in Jeddah, Riyadh, and Madina. In addition to physical stores, their e-commerce platform serves customers nationwide.
 <br/>
 <br/>
 Their aim is to be a distinguished lifestyle brand, offering products with designs that make a statement. They are committed to providing their customers with high-quality materials at reasonable prices., They believe in enhancing their customers' living spaces with beautiful and comfortable home essentials that reflect personal style.
 <br/>
 <br/>
 <strong>
  Job Description
  <br/>
  <br/>
 </strong>
 <strong>
  Job Summary
 </strong>
 :
 <br/>
 <br/>
 They&rsquo;re looking for a detail-oriented and organized Website Admin / Coordinator to manage the day-to-day upkeep of their e-commerce platform. You&rsquo;ll be responsible for keeping their website accurate, up to date, and aligned with their marketing campaigns. From uploading new products to checking homepage banners and coordinating with developers, your work ensures that every customer experiences a smooth, reliable, and beautiful online store.
 <br/>
 <br/>
 <strong>
  Key Responsibilities
 </strong>
 :
 <br/>
 <br/>
 <ul>
  <li>
   Upload new products and ensure accuracy in images, descriptions, pricing, and categories.
  </li>
  <li>
   Organize product collections and bundles in line with launches or promotions.
  </li>
  <li>
   Coordinate homepage and banner updates with the marketing team.
  </li>
  <li>
   Check the site regularly to spot errors, broken links, or outdated content.
  </li>
  <li>
   Test product pages, collections, and checkout after each update or campaign.
  </li>
  <li>
   Assist with plugin updates and minor WooCommerce fixes (in coordination with the developer).
  </li>
  <li>
   Support SEO basics by adding tags, meta titles, and alt text where required.
  </li>
  <li>
   Monitor site speed and flag issues to developers.
  </li>
  <li>
   Ensure the website backend is tidy, organized, and fully functional.
  </li>
  <li>
   Prepare product spreadsheets when bulk uploads or edits are needed.
   <br/>
   <br/>
  </li>
 </ul>
 Qualifications
 <br/>
 <br/>
 <ul>
  <li>
   1&ndash;3 years of experience in e-commerce website coordination (WooCommerce preferred).
  </li>
  <li>
   Strong attention to detail, especially with product data and visuals.
  </li>
  <li>
   Comfortable navigating WordPress/WooCommerce backend.
  </li>
  <li>
   Basic understanding of product tagging, filtering, and online merchandising.
  </li>
  <li>
   Familiar with image optimization, alt tags, and product metadata.
  </li>
  <li>
   Able to test website flows across desktop and mobile.
  </li>
  <li>
   Proactive and quick to fix errors when they arise.
  </li>
  <li>
   Strong communication and coordination skills (to work with designers, marketers, and developers).
  </li>
 </ul>
</div>
<br /> <div id='job-id'>Job Id: cSiaKzU6YED+uwDoFLSATXBdtiTzepr2slvqmjZve3GQ70zuUrCz5SHliXJrf90n/0KxIFam4nMRb522gSGLgK4dERg7Mt7Rhw==</div>

Website Admin / Coordinator

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