administration supervisor

Analytix Corporate Solutions Pvt Ltd

Job Title: Administration Supervisor Location: RiyadhPosition Overview: We are seeking a proactive and detail-oriented Administration Supervisor to lead and enhance our administrative operations at our Riyadh office. This key role demands a hands-on leader with strong organizational and team management skills, capable of supporting senior management while ensuring seamless day-to-day office functions. The successful candidate will play a vital role in streamlining internal processes and maintaining efficient administrative workflows. Relocation to Riyadh is required.Key Responsibilities:<ul><li>Lead, guide, and mentor the administrative team to ensure smooth and effective office operations.</li><li>Coordinate schedules, meetings, travel plans, and logistical support for staff and executives.</li><li>Manage internal communications to ensure timely and clear information flow across departments.</li><li>Support senior management by preparing reports, presentations, and business correspondence.</li><li>Maintain accurate and organized office records in line with company standards.</li><li>Oversee procurement and distribution of office supplies and resources.</li><li>Handle confidential information with professionalism and discretion.</li><li>Ensure compliance with company policies, procedures, and best administrative practices.</li></ul>Qualifications:<ul><li>Proven experience in a supervisory or senior administrative role.</li><li>Strong leadership, organizational, and multitasking abilities.</li><li>Excellent verbal and written communication skills.</li><li>Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook) and related tools.</li><li>Ability to prioritize, manage competing demands, and delegate effectively.</li><li>High degree of professionalism and confidentiality.</li><li>Male candidates preferred.</li><li>Willingness to relocate to Riyadh.</li></ul>Job Types: Full-time, Permanent <div id='job-id'>Job Id: 6VKqKlOHPCyqMOipjJGBrhAn3CQ7uxGbT883wdeR+KR0J1qxNmG2AnMj3bvHsnqjd0ESo55YBqyJzi+SL4KUI8FiMoNGE/1FaG23HbBLgCzWeJgT6B0A12VARxczqhU=</div>

Administration Supervisor

Worley

<div></div><div><div>Administration Supervisor - AL 041C</div><div>
Company: Worley</div><div>
Primary Location: SAU-EP-Al Khobar</div><div>
Job: Administrative Support</div><div>
Schedule: Full-time</div><div>
Employment Type: Employee</div><div>
Job Posting: Jul 6, 2025</div><div>
Unposting Date: Jul 13, 2025</div><div>
Reporting Manager Title: Admin Manager</div><div>
:</div><div></div><div> 
Building on our past. Ready for the future
Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
Key Responsibilities:<ul><li>
Supervise and coordinate administrative staff and office operations.</li><li>
Oversee facility management, travel arrangements, and office supplies.</li><li>
Ensure compliance with company policies and administrative procedures.</li><li>
Support HR, finance, and project teams with administrative tasks.</li><li>
Maintain records, reports, and documentation as required.</li></ul></div><div>
Requirements:<ul><li>
Bachelor&rsquo;s degree in Business Administration or related field.</li><li>
Experience in administrative supervisory role.</li><li>
Strong organizational, communication, and leadership skills.</li><li>
Proficient in MS Office and office management tools.</li></ul>
Moving forward together
We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.</div></div> <div id='job-id'>Job Id: 3/DZczfAtUu0HQDaLUvr97MzMzpCW2sKaZtIbKCGpUh990xZyhksaiPHhbMez/xbz+6eJyKS0JrRxqCLZYII6Zpeit5zt9iVrV4LivD2e6sFT7f8s9ebJ1ZgJIAmr3aWw0C2mHOFDKrMTg6t7FfFctjfe+Q98TNCMFcyQFw3J+bE5Lt6Hr24sLRa4SeVWNEGYg==</div>

<div>
 
 Building on our past. Ready for the future
 
 
 
 Worley is a global professional services company of energy, chemicals and resources experts. We partner with customers to deliver projects and create value over the life of their assets. We&rsquo;re bridging two worlds, moving towards more sustainable energy sources, while helping to provide the energy, chemicals and resources needed now.
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Supervise and coordinate administrative staff and office operations.
 </li>
 <li>
 Oversee facility management, travel arrangements, and office supplies.
 </li>
 <li>
 Ensure compliance with company policies and administrative procedures.
 </li>
 <li>
 Support HR, finance, and project teams with administrative tasks.
 </li>
 <li>
 Maintain records, reports, and documentation as required.
 
 
 </li>
 </ul>
 
 Requirements
 
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in Business Administration or related field.
 </li>
 <li>
 Experience in administrative supervisory role.
 </li>
 <li>
 Strong organizational, communication, and leadership skills.
 </li>
 <li>
 Proficient in MS Office and office management tools.
 
 
 </li>
 </ul>
 
 Moving forward together
 
 
 
 We&rsquo;re committed to building a diverse, inclusive and respectful workplace where everyone feels they belong, can bring themselves, and are heard. We provide equal employment opportunities to all qualified applicants and employees without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by law.
 
 
 We want our people to be energized and empowered to drive sustainable impact. So, our focus is on a values-inspired culture that unlocks brilliance through belonging, connection and innovation.
 
 
 And we're not just talking about it; we're doing it. We're reskilling our people, leveraging transferable skills, and supporting the transition of our workforce to become experts in today's low carbon energy infrastructure and technology.
 
 
 Whatever your ambition, there&rsquo;s a path for you here. And there&rsquo;s no barrier to your potential career success. Join us to broaden your horizons, explore diverse opportunities, and be part of delivering sustainable change.
 
 
 
 Company
 
 
 
 Worley
 
 
 
 Primary Location
 
 
 
 SAU-EP-Al Khobar
 
 
 
 Job
 
 
 
 Administrative Support
 
 
 
 Schedule
 
 
 
 Full-time
 
 
 
 Employment Type
 
 
 
 Employee
 
 
 
 Job Posting
 
 
 
 Jul 6, 2025
 
 
 
 Unposting Date
 
 
 
 Jul 13, 2025
 
 
 
 Reporting Manager Title
 
 
 
 Admin Manager
</div>
 <div id='job-id'>Job Id: CrbUXff4nANHO4xw1TusHcB+FMcUDkuij/dBtM4EEBbphZqSNC8pO3/SvvtFCXkIBgvpjl7wmKwuUhGqoDf3fC+Qi2xU3UWVazocZlXcXGl8rllVVJZtGN9K9v7hOxeAHz8i0JnCgUNAHCi5bN7jCeXpuV8c</div>

Muller & Phipps Middle East

<div>
 
 
 Job Purpose
 
 
 
 
 
 
 The Human Resources &amp; Administration Supervisor is responsible for managing day-to-day HR and administrative functions to ensure smooth, efficient, and compliant operations across the organization. This dual-role position supports recruitment, onboarding, employee relations, and performance management while also overseeing office administration, facilities management, vendor coordination, and internal support services. The incumbent plays a key role in fostering a positive workplace culture, maintaining regulatory compliance, and enabling operational efficiency.
 
 
 
 
 
 
 Role and Responsibilities
 
 
 
 
 
 
 
 Human Resources Responsibilities:
 
 
 <ul>
 <li>
 Prepare and issue offer letters and Personnel Action Requests (PAR) in coordination with the HR Manager.
 </li>
 <li>
 Ensure all new joiner documents, contracts, and policy acknowledgements are signed, scanned, and securely filed (digital and hard copy).
 </li>
 <li>
 Create and maintain employee profiles in HR platforms (e.g., Bayzat) ensuring data accuracy.
 </li>
 <li>
 Support and guide the HR team in their daily activities; act as a liaison between employees and HR management.
 </li>
 <li>
 Upload employee documents (passport, visa, labor card) to Bayzat, cloud folders, and hard files.
 </li>
 <li>
 Oversee smooth onboarding including desk setup, IT access, team introduction, and HR formalities.
 </li>
 <li>
 Conduct induction sessions covering the company, HR policies, benefits, and code of conduct.
 </li>
 <li>
 Manage offboarding including exit interviews, final settlement, visa cancellation, and EOS calculations.
 </li>
 <li>
 Assist in recruitment, training, and performance evaluation processes.
 </li>
 <li>
 Maintain performance evaluation and probation trackers; ensure reviews are completed and documented.
 </li>
 <li>
 Provide timely and accurate HR reports on headcount, attrition, leave balances, etc.
 </li>
 <li>
 Support employee engagement initiatives, wellbeing programs, and internal communications.
 </li>
 <li>
 Ensure compliance with UAE labor laws and internal HR policies.
 </li>
 <li>
 Safeguard confidential employee data and uphold integrity in all HR practices.
 </li>
 <li>
 Actively support and lead HR-related compliance efforts for&nbsp;external and internal audits, including but not limited to&nbsp;ISO 9001, ISO 45001, AEO (Authorized Economic Operator), TAPA (Transported Asset Protection Association), and other regulatory or customer-driven audits.&nbsp;
 </li>
 <li>
 Responsibilities include preparing and maintaining accurate employee documentation, ensuring HR policies and practices align with audit standards, facilitating auditor inspections and interviews, closing audit findings, and collaborating with cross-functional teams to drive continuous improvement in HR and administrative processes.
 </li>
 </ul>
 
 
 
 
 
 Administrative Responsibilities:
 
 
 <ul>
 <li>
 Oversee office administration, including stationery and pantry supplies and office upkeep.
 </li>
 <li>
 Coordinate travel arrangements (flights, accommodation, transport) for Business requirement
 </li>
 <li>
 Handle office maintenance issues, liaising with facility providers and building management.
 </li>
 <li>
 Monitor and renew company licenses, tenancy contracts, and insurance policies in coordination with PRO/Finance.
 </li>
 <li>
 Maintain records of asset allocations (laptops, phones, access cards) and ensure proper handover protocols.
 </li>
 <li>
 Support logistics for meetings, training sessions, and company events (venue booking, catering, materials).
 </li>
 <li>
 Maintain updated service provider contact lists and ensure cost-effective contracts.
 </li>
 <li>
 Manage filing systems and ensure administrative records are organized and accessible.
 </li>
 </ul>
 
 
 
 
 
 Qualifications and Skills
 
 
 
 
 
 <ul>
 <li>
 &nbsp;Bachelor's degree in Human Resources, Business Administration, or a related field.
 </li>
 <li>
 Minimum 4&ndash;6 years of combined HR and administrative experience, including at least 2 years in a supervisory role.
 </li>
 <li>
 Strong knowledge of UAE labor law and general office administration procedures.
 </li>
 <li>
 Hands-on experience with HRMS platforms (e.g., Bayzat, SAP, Oracle) and document management tools.
 </li>
 <li>
 Proficiency in MS Office (Excel, Word, PowerPoint), Google Workspace, and cloud storage solutions.
 </li>
 <li>
 Excellent communication, leadership, and interpersonal skills.
 </li>
 <li>
 Strong multitasking, organizational, and time management capabilities.
 </li>
 <li>
 Ability to handle confidential information professionally and build trust within the organization.
 </li>
 <li>
 Proactive and self-driven with a focus on continuous improvement
 </li>
 <li>
 Fluency in English is mandatory; Arabic is a plus.
 </li>
 </ul>
 
 
 
</div>
 <div id='job-id'>Job Id: ARKo3KoropKp5hfLT2Hk07B8M5RHAnuD8JP1mlYifSwbjTntFwNIfaDFHRgGk5d+vifYP/KufvLggProSkVQtrBVZmuO/jHb3w==</div>

HR & Admin Supervisor

Advocate Aurora Health

Major Responsibilities: Supervision of Clinical Support Staff 1)Hires, trains and directs support staff in business operations. Performs performance reviews. Provides guidance, evaluation and supervision; responsible for corrective actions when necessary. 2)Develops schedules for support staff to ensure coverage 6 days a week.
 
3)Evaluates support staff productivity and assures efficiency. 4)Leads support staff meetings geared towards team building and problem solving. Provides leadership for support staff at annual events 5)Assigns and oversees special projects performed by support staff. Administrative operations and office management.
 
1)Oversees daily aspects of office functioning: space allocation, supply chain, phone assignments, equipment functioning. 2)Monitors day to day activities, level of service, and technical performance of support staff. Creates scripts and procedures for support staff. Assesses performance, identifies improvement, provides feedback and develops plans for professional growth and performance improvements.
 
3)Coordinates physician and therapist scheduling to optimize revenue. 4)Establishes and monitors protocols for support staff on the completion of administrative office operations. 5)Collaborates with BHS Leadership to establish policies and procedures, discuss and resolve issues, implements process improvements. EMR Training 1)Teaches annual formal classes on the use of EMR to the annual cohort of master-level externs (about 50 students).
 
2)Provides formal training on the use of EMR to BHS new associates and medical residents. 3)Provides on-going consultation to staff and externs; assists in problem-solving; and offers additional communication and training as needed to ensure that trainees are using the system features properly. 4)Creates and refreshes training materials on the use of EMR. Administration of EMR/billing system in collaboration with System Administrator and management.
 
5)Monitors billing batch errors to ensure appropriate disposition prior to month-end billing deadlines. 1)Assists with installation and upgrades to the practice management software. 2)Leads testing for administrative sections of the system and is responsible for aggregating defects to be sent onto the applicable vendor; tracks problems through resolution. Participates in the development of user acceptance test plans.
 
3)Supervises change efforts with support staff for new technologies that are integrated with the EMR: ICD-10 and DSM-5, e-Prescribe, AppXtender, insurance portals, etc. 4)Updates billing related tables (procedure codes, fee-matrix, procedure groups, etc.) as necessary. Payroll 1)Monitors payroll for all hourly and administrative employees. 2)Checks and approves Advocate Works for 20+ employees.
 
3)Manages holiday schedule in collaboration with management. BHS Safety Steward 4)Ensures all necessary materials are appropriately displayed and staff is knowledgeable about locations of safety tools. 5)Participates in hospital committees and meetings in order to discuss and resolve safety issues. 6)Assumes responsibility for ensuring that issues with the Environment of Care are resolved by the appropriate department/vendor.
 
7)Acts as the Department Safety Liaison; attends safety and security committee meetings. Leads accreditation, licensure and certification efforts in Environment of Care and Life Safety. 1)Monitors BHS space and electronic environment to ensure safety. 2)Monitors BHS Safety Issues log and takes action to address newly-reported problems and near-misses.
 
3)Trains administrative staff on safety protocols. BHS Human Resources administration 1)Maintains accurate and up-to-date HR files on staff and students. 2)Primary liaison to HR Direct. 3)Represents HR compliance at BHS audits and surveys.
 
Clinicians' license management, paneling, and malpractice insurance. 1)Assures clinicians' and psychiatrists license management. 2)Supervises timely paneling of BHS staff with insurers. 3)Oversees malpractice insurances for BHS clinical staff.
 
BHS records keeping. 1)Initiates and supervises PHI files archives. Ensures appropriate documentation is stored and archived as required by regulatory agencies. 2)Supervises chart keeping.
 
3)Serves as a liaison to medical records and releases of information. Education/Experience Required: Associates Degree in business administration, healthcare administration or related field AND 2 - 4 years of healthcare billing experience OR 4-6 years of healthcare billing experience and 3-5 years of supervisory experience. Knowledge, Skills & Abilities Required: Strong Computer Skills (Microsoft Excel, Word, PowerPoint) Strong interpersonal and communication skills. Strong analytical, organizational and problem solving skills.
 
Strong customer service skills. Strong electronic billing skills. N/A Physical Requirements and Working Conditions: Demonstrates commitment to patient focused care. Demonstrates positive, effective leadership in problem solving in the context of a work environment characterized by external forces which produce constant internal change.
 
Ability to work flexibly in a fast paced environment with established time constraints and in difficult situations. May be exposed to patients who potentially could be violent Must be able to respond to urgent need for consultation 24 hours/day, 7 days/week • Ability to travel to other Advocate sites and external facilities in order to attend meetings. • Ability to work under time constraints and stressful situations. • May be exposed to bodily fluids, hazardous materials and threatening diseases.
 
This position leads a team in a very high volume, fast-paced multidisciplinary behavioral health clinic. The Supervisor must be an expert in the de-escalation of difficult patients and be able to train and model these strategies for physicians, therapists, trainees and support staff. Familiarity with the roles and functioning of other providers in the network of child and family mental health and substance abuse treatment networks. Schedule: flexible, provides evening and weekend coverage as necessary This job description indicates the general nature and level of work expected of the incumbent.
 
It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties. <div id='job-id'>Job Id: Jq2txW81qnrFFgmBWyKCCzcMVjmu2JAVWRC4l31q1yUnkGuIQlzQzSQnAxMKbGSCHzKvrGHHDoqGDkM6ehSuMYmuRfAOYbH+4LyX17nUGzg=</div>

Administrative Supervisor- Surgical Specialties

Al Lul Transport and General contrating LLC

We are seeking an experienced Leasing Administrator to support our property management and leasing operations in Abu Dhabi. The ideal candidate will have at least 3 years of experience, strong knowledge of leasing processes and Tawtheeq issuance, and will handle administrative support, cheque collection, and coordination with tenants and internal teams.Key Responsibilities:<ul><li>Manage the issuance, renewal, and cancellation of Tawtheeq contracts in compliance with Authority requirements.</li><li>Oversee the end-to-end leasing process, including preparing lease agreements, amendments, and other related documents.</li><li>Collect post-dated cheques and rental payments from tenants; ensure proper documentation and coordination with the finance department.</li><li>Maintain and update the tenant database and leasing records accurately.</li><li>Provide office administration support, including filing, correspondence, document control, and assisting the leasing team as needed.</li><li>Act as the first point of contact for tenant inquiries regarding leasing matters.</li><li>Coordinate with property management, maintenance, and legal teams to facilitate smooth leasing operations.</li><li>Prepare regular reports on lease status, occupancy, and collections.</li></ul>Requirements:<ul><li>Male candidate, based in or willing to relocate to Abu Dhabi.</li><li>Minimum 3 years of experience in leasing administration or property management within the UAE (Abu Dhabi experience preferred).</li><li>Strong knowledge of Tawtheeq system and Abu Dhabi leasing regulations.</li><li>Familiar with cheque collection procedures and financial coordination.</li><li>Good administrative and organizational skills with attention to detail.</li><li>Proficient in MS Office (Word, Excel, Outlook).</li><li>Excellent communication skills in English (Arabic is an advantage).</li><li>Ability to work independently and as part of a team in a fast-paced environment.</li></ul>Job Type: Full-timeApplication Deadline: 17/07/2025 <div id='job-id'>Job Id: 4iJ7L+om6wMyxtb0zUAhJennGB1CthK/B2qyMlX4Mk+Ek/w4SlF+qq0LNI7BDx59s6zdhRXOKyi+VoMOct08PJPR1h9PocWJgzUTa0A/SkbE8is9tjWaPoQR9KBBMjSk</div>

Leasing Administrator - Male

PASONS GROUP

We are seeking a highly skilled and experienced Senior Admin Officer/Leasing to join our dynamic team. The ideal candidate will have relevant 5+ years as an Admin Executive in Retail and will possess substantial exposure to handling administrative responsibilities in a large organization.Key Responsibilities:<ul><li>Property Management: Collaborate with landlords and real estate agents for new property identification, tenancy contract registration, and lease renewals.</li><li>Government Liaison: Engage with government agencies for obtaining necessary approvals and managing legal documentation (RERA, Civil Defense, SERA, Ministry of Economy, Etisalat, Accommodation).</li><li>Transportation Management: Knowledge of transportation management is a plus; a basic understanding is preferred.</li><li>General Administration: Oversee and manage various administrative tasks to ensure smooth operations.</li></ul>Required Skills &amp; Qualifications:<ul><li>Experience: Minimum of 5+ years as an Admin Executive in a large organization.</li><li>Knowledge: Familiarity with real estate procedures, government regulations, and tenancy agreements. Knowledge of transportation management is a plus.</li><li>Communication: Excellent verbal and written communication skills in English and Hindi (Arabic proficiency is a plus).</li><li>Education: At least a Graduate degree.</li></ul>If you meet these criteria and are ready to take on an exciting role with significant responsibility, we would love to hear from you!Email your CV to careers@pasonsgrp.comor whatsapp to 050-1753875Job Type: Full-time <div id='job-id'>Job Id: K1vmcmcUTSsYVb1iyK/PvoTafGkG2hkEydy8dS3ZYkchtYACfKBeiXFuHPeiFK1OC9si7kPN3qMOupmhsrEn1lNK+vgQR6ol/7eZ2oZd2PTcfnf9SRoV9eYIIOqqq/d/WcaJNRoYhORVDQ==</div>

Senior Administration Officer/Leasing

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