administrative assistant (qatarization)

University of Doha for Science & Technology

<div>
 <strong>
  Overview
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 University of Doha for Science and Technology (UDST) is the first national applied University in the State of Qatar, offering applied Bachelors and Master&rsquo;s degrees in addition to certificates and diplomas in various fields. UDST has over 50 programs in the fields of Engineering Technology and Industrial Trades, Business Management, Computing and Information Technology, Health Sciences, Continuing and Professional Education and more.
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 With more than 600 staff and over 7,000 students, UDST is the destination for top-notch applied and experiential learning. The University is recognized for its student-centered learning and state-of-the-art facilities. Our faculty are committed to delivering pedagogically-sound learning experiences with incorporation of innovative technological interventions, to further enhance students&rsquo; skills and help develop talented graduates that can effectively contribute to a knowledge-based economy and make Qatar&rsquo;s National Vision 2030 a reality.
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  Responsibilities
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 This position requires a proactive and organized individual who can provide administrative and office support to the overall team to facilitate day-to-day operations smoothly and efficiently.
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 The successful candidate will understand and adhere to the Values, Mission and Vision of UDST and provide administrative and secretarial support.
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 The successful candidate will serve as a primary point of direct administrative contact and liaison with other offices, individuals, external institutions and agencies on a range of issues; utilize knowledge and understanding of underlying operational issues to assist in administrative problem solving.
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 The successful candidate will provide support for associated activities that includes managing the schedule/calendar, making travel arrangements, screening and handling telephone communications, greeting and directing visitors and dealing with administrative problems/inquiries as appropriate.
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 The incumbent will organize and facilitate meetings, conferences, and special events as requested; schedule and coordinate date and time, venue, attendance, agenda and facilities, take minutes/notes and provide administrative support along with follow-up on matters arising from meetings.
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 The successful candidate will establish and maintain files/records; gather, enter, and/or update data to maintain records, files and database, as appropriate in addition to being responsible for the administration, security, confidentiality, and retention of office files.
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 The successful candidate will create, compose, and edit technical and/or administrative correspondence and documentation; prepare a variety of technical, statistical, financial and narrative report, letter, memo, and other written correspondence and screen/evaluate incoming and outgoing correspondence and prepare response as appropriate.
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 The incumbent will serve as front desk receptionist/admin assistant during meal breaks, rest periods, and at other times when needed.
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 The successful candidate will assist in the coordination, control, and completion of special projects; prepare presentations, assist other administrative assistants and perform assigned tasks specific to the respective Business Unit.
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 The successful candidate will serve as an integral component in staff, faculty and student activities as directed by the line manager.
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 The incumbent will enhance professional growth and development through participation in educational programs, current literature, in-service meetings and workshops.
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  Qualifications
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  Education and Certifications:
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 Diploma is required in Administration Management or related field is required
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  Experience:
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  Minimum 3 Years Of Experience In Administrative Support Preferred.
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  Language:
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 Fluency in written and spoken English language required
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 Fluency in written and spoken Arabic language required
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  Other Required Skills:
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 Highly organized and detail-oriented individual with analytical thinking and problem-solving skills. An expert in written/verbal correspondence along with excellent time management preferred. Adaptable, maintaining confidentiality and service excellence should be the strong attributes.
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<br /> <div id='job-id'>Job Id: mbaFdw2fEWQlyx4xQ+RpnTAb2meyMubXXKPKIpZ9bSs+KaqJo/un5+pwflmsIN25vZpwrnQY6s9uFKrG7pM/dD45wsHAK9GgvJBFNPDZxF7HrdkH5b4GWa8FdqSXBIiKjggsf3nu/xetLFxkMeCNCKrB4ItIs3JbRTbXraNCRFC1F17sL+fru7KtqS5N5Yjyi+CrvY8VuGhQ</div>

Administrative Assistant (Qatarization)

QatarEnergy

<div></div><div><p><b>Job Posting Date: </b>22 Jul 2025
</p><p><b>Work Location:</b> Doha, QA
</p><p><b>Company: </b>QatarEnergy LNG
</p><div><div><div><div><h2 class="jobSectionHeader"><b>Job Purpose</b></h2>
</div><div><ul><li>Provide advice regarding workforce planning matters and undertake studies of the organization structures and design to achieve business goals and Company strategy for allocated business groups. Advise on Qatarization and Succession Planning activities for allocated business groups to identify, monitor and action succession plans and talent priorities.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Key Job Accountabilities - I</b></h2>
</div><div><ul><li>Identify problems&rsquo; root cause that create lack of organizational efficiency or lack of effectiveness of business delivery and providing recommendations by undertaking organizational studies.</li>
<li>Facilitate meeting with Department Managers and Chief Officers to discuss planned increases / deletions, reclassification / redesignations, and prepare Management organizational diagrams. Challenge submissions, and make recommendations, when necessary, ensure compliance with company strategies, initiatives and procedures.</li>
<li>Review, analyse and make recommendations on organizational change requests (Business cases) including complex and strategic re-organisations of operating departments. Discuss, validate and challenge, when necessary, rationale with departments/groups. Provide detailed assessment on proposal&rsquo;s robustness by undertaking analytical studies and using diagnostic tools. Present findings and recommendations to approving authorities including Head of WFP&amp;OD, HR Manager and Chief Human Capital Officer. Advise on change management and put in place processes to implement and manage change effectively.</li>
<li>Create and review KPIs, analytics, reports, and recommendations for addressing workforce planning and organizational issues, and advises on best practice.
</li><li>Review and validate organization requests to ensure alignment with headcount plans and budget.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Key Job Accountabilities - II</b></h2>
</div><div><ul><li>Prepare, update and control the Company's organisation charts, and supervises their release. This includes incorporating all workforce planning changes affected on the departments' establishments and transcribe in the related departments' organization charts, supervise the production, reproduction and distribution of new organization charts. Prepare departmental organisational charts, as requested, to support reorganization proposals and change of titles.</li>
<li>Support and develop the annual Workforce budget forecast exercise including controlling and dispatching of department workforce data, advising line managers on their data review requirements, checking completed MP data reports to ensure accuracy and that justifications for additions/deletions are in order. Review, advise and update appropriate measures and KPIs regarding QatarEnergy LNG workforce performance, ensuring measures are appropriate for analysis and business decision making.</li>
<li>Participate in the development of new IT solutions related to Workforce Planning &amp; OD and in collection and preparation of business requirements, evaluation and testing coordination with IT.</li>
<li>Prepare and support Qatarization and Succession Planning activities and strategies with client groups, specifically identifying gaps and forecasting future talent to potentially fulfil positions in accordance with the Company&rsquo;s Qatarization &amp; strategic plan.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Qualifications</b></h2>
</div><div><ul><li>Bachelor&rsquo;s degree in human resources management or business administration.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Knowledge and/or Experience - I</b></h2>
</div><div><ul><li>8 years&rsquo; of workforce planning related experience preferably within the oil &amp; gas industry.</li>
</ul></div></div><div><div><h2 class="jobSectionHeader"><b>Technical and Business Skills - I</b></h2>
</div><div><div><div><div><div><ul><li>Proficiency in the use of SAP, computer packages such as the Microsoft Office.
</li><li>Able to do process mapping and workload analysis.
</li><li>Proficient in presenting workforce reports and analytics to a diverse audience.</li>
<li>Excellent written and spoken English skills.</li></ul></div></div></div></div></div></div></div></div></div><p></p><br /> <div id='job-id'>Job Id: m54yPxK6cF0pTREr6f92g5ouJGgvEGtY1Na2rB2gKp3xZpyGoqiHPJw6Rurv6+83jsYm28HdLDZ2cfpePPPL5kYNhJz/Rge0RqZOZZ9m53CGaJ7Ck4vK3hn+HGJA77Wk+n/QLG5CWoSqW/d95w==</div>

WFP & Org. Dev. Specialist

printzone advertising llc

<p>Join Our Team as a <b>Female Administrative Assistant</b> at Printzone Advertising LLC</p><p>Are you an organized and detail-oriented female professional seeking an exciting opportunity in a dynamic vehicle branding company based in Dubai? Printzone Advertising LLC is currently seeking a dedicated Female Administrative Assistant to join our team and play an essential role in supporting our operations.</p><p><b>Position:</b> Female Administrative Assistant</p><p><b>Location:</b> Al Quoz Industrial Area 4, Dubai, UAE</p><p><b>Responsibilities:</b></p><p>- Provide administrative support to ensure efficient day-to-day operations.</p><p>- Manage and maintain office records, databases, and filing systems.</p><p>- Handle incoming calls, emails, and inquiries, and redirect them as necessary.</p><p>- Assist in scheduling appointments, meetings, and travel arrangements.</p><p>- Prepare and edit documents, reports, and presentations as needed.</p><p>- Coordinate with suppliers, vendors, and clients as directed by management.</p><p>- Assist in inventory management, ordering office supplies, and maintaining equipment.</p><p>- Perform other administrative tasks and projects as assigned.</p><p><b>Requirements:</b></p><p>- Proven experience as an administrative assistant or in a similar role.</p><p>- Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint).</p><p>- Excellent organizational and time management skills.</p><p>- Strong communication and interpersonal abilities.</p><p>- Attention to detail and ability to multitask effectively.</p><p>- Knowledge of office management procedures and basic accounting principles.</p><p>- Diploma or degree in Business Administration or related field preferred.</p><p>- Fluency in English; additional languages such as Arabic would be an advantage.</p><p><b>Benefits:</b></p><p>- Competitive salary package based on experience and qualifications.</p><p>- Health insurance coverage and other benefits as per company policy.</p><p>- Opportunities for growth and career advancement in a dynamic industry.</p><p>- Supportive and collaborative work environment with a focus on employee development.</p><p>If you are a proactive and motivated female professional with a passion for organization and efficiency, we want to hear from you! Join our team at Printzone Advertising LLC and contribute to our continued success in the vehicle branding industry.</p><p><b>How to Apply:</b></p><p>Interested candidates are invited to submit their resume and cover letter to printzonedubai@gmail.com with the subject line &quot;Female Administrative Assistant Application - Printzone Advertising LLC.&quot; We look forward to receiving your application!</p><p>Printzone Advertising LLC is an equal opportunity employer and welcomes applicants from diverse backgrounds and experiences.</p><p>Job Type: Full-time</p><p>Pay: AED2,500.00 per month</p><p>Experience:</p><ul><li>administrative assistant: 1 year (Preferred)</li></ul><br /> <div id='job-id'>Job Id: p/9pjbN5GkWaf85X68EYxrvcYuwxoDE+LpK9naoprS1CVt5dwskC0ox0jT7TxYixu5CdWjTducT7GoPB+9KLPzI/vRu/8xcpeo0a5x+N1D+JQs3IYbZyCJC/h4GVIDakOc2QEW8=</div>

Female Administrative Assistant

Global Mission Support Services LLC

<p><b>Travel Coordinator / Administrative Assistant with own visa</b></p><p><b>3-month full-time contract (possibility to extend)</b></p><p>We are looking for a <b>proactive and detail-oriented Administrative Assistant</b> with strong experience in <b>booking travel arrangements</b> to join our team in the UAE.</p><p><b>Key Responsibilities:</b></p><ul><li>Arrange and manage domestic and international travel (flights, hotels, transportation)</li><li>Provide general administrative support to management and team</li><li>Handle scheduling, correspondence, and document management</li><li>Maintain organized filing systems and records</li><li>Assist with other administrative tasks as required to support daily operations</li></ul><p><b>Requirements:</b></p><ul><li>Previous experience in a similar administrative role</li><li>Strong knowledge of travel coordination and logistics</li><li>Excellent organizational and multitasking skills</li><li>Proficiency in MS Office Suite (Word, Excel, Outlook)</li><li><b>Currently based in the UAE</b></li><li><b>Holding own visa (husband-sponsored or Golden Visa)</b></li></ul><p><b>How to Apply:</b></p><p>Please send your updated CV to <b>talent@gmss.ltd</b><br/>Subject line: <i>Administrative Assistant Application &ndash; UAE</i></p><p>Job Types: Full-time, Contract</p><p>Application Question(s):</p><ul><li>Do you have your own visa?</li></ul><br /> <div id='job-id'>Job Id: lUDxYYfonqhKnoCKHBx59BgUzdCow4BHl695LcSK6DGGJNDxbrOkv/00NuECPLay3uZGhwOrr50W2kl3EsyEaBX6r4awXBjip3anuBfbxC4U+q4FTmybM1q041QJlfcJowOy+Tr86YUyevJN1B3+UqXl36X3j404gzh1sLdgXCifusNnCCxYJA==</div>

Travel Coordinator/Administrative Assistant with Own visa-3mons contract

Milliman

<div>
 Administrative Assistant responsibilities is to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company&rsquo;s general administrative activities.
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<br /> <div id='job-id'>Job Id: FILRqv0ZnIY0rEjJ01Qk1lebReEZndaL9dgpYhoZGkS0hsxVf0H56iStyYq4D8aRtUqqh0ovn6aaTOQPkn8pNlK15Q/YheB7erzvW3BaIdkJ2AyYwjSqDksxpcszT8frTFeOsA2cn0PDYfE0+SGHLIwQeVptwFNGx8HnekAzjAK3lzts7CIKHAL5g+8I9bbAwslTRAy3YTrChHo6Y2XK4ctbewRVgUPPqNlTWiTvsIb3WsB5FbLnql2M41931YKr932gz3rH16WMA6cnnfNHjozb8kF7WKkZUbM=</div>

Admin Assistant

Qatari Diar

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  We are hiring for Lead, Contracts, where-in an ideal candidate would be responsible for procurement of goods &amp; services for our local and international construction projects.
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   This is a Qatarization position.
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   He/ she should be an Engineering graduate with minimum 5+ years of experience in contracts &amp; procurement, with extensive understanding of pre and post contract process.
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  This will be an Individual contributor role.
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  Main job responsibilities would be:
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   Tendering:
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   Liaise and communicate with relevant departments on materials/ services required to deliver the scope of work and fulfilling needs at QD &ndash; including consultants, contractors/ construction materials etc.
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   Managing end to end RFP process &ndash; bid scope, bid conditioning and evaluation, shortlisting, and selecting vendors using standard tendering process, tools, and templates.
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   Recommending vendors based on bids along with vendor scorecards by creating and maintaining list of suppliers and their performance scorecards.
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   Overseeing and getting involved in negotiation with contractors/ vendors for highest quality service at most effective price.
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   Contract Process:
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   Evaluating and making submissions for any variations/ change orders or concession requests with consultant/ contractor for approval from Tender Committee.
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   Preparing financial statements during the contract period detailing financial position for requesting departments.
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   Coordinating with Finance/ Accounts department for supplier/ contractor payments.
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   Control Mechanism:
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   Monitoring the work of awarded contractor/ consultant/ stakeholder by liaising with relevant departments for ensuring compliance with contracts&rsquo; SLA.
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   Taking actions if contract SLA not being met and reviewing disputes and negotiating in resolving them.
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   Data and Reporting:
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   Ensuring maintenance and update of data on contractor, prices, receipts, and records of purchased goods and services.
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<br /> <div id='job-id'>Job Id: pmsskFD3Zo9D4sE2N6oITD5ydiCDn8GVB5rsafUKY0rBsiRIdlDT7LvqAqHsFPp0vc2WanYokDSlzrIxKha0hRo0jLahWSO0PQ==</div>

Lead - Contracts (Qatarization)

Wise Choice Human Resources Consultancy

<p>We are hiring a Dental Assistant to join our dental team. The ideal candidate will assist dentists during patient procedures and perform various administrative tasks.</p><p>Responsibilities:</p><ul><li>Assist dentists during dental procedures.</li><li>Prepare treatment rooms and sterilize instruments.</li><li>Take and develop dental x-rays.</li><li>Provide chairside assistance and ensure patient comfort.</li><li>Maintain accurate patient records and document treatments.</li><li>Educate patients on oral hygiene practices.</li><li>Schedule appointments and perform basic administrative tasks.</li></ul><p>Requirements:</p><ul><li>Registered Nurse or Dental Assistant DOH License</li><li>Completion of a dental assistant training program or relevant experience.</li><li>Orthodontics experience preferred.</li><li>Strong communication and organizational skills.</li></ul><p>Job Type: Full-time</p><p>Pay: AED5,000.00 per month</p><br /> <div id='job-id'>Job Id: nJb7ZBIo0XTdIQTdCtVEIDx3KsjXmfXy2e1414GWf4Vppr5xy6fVwzLGspaguD5cILYM1kWtnpGEw7mWJwizT7f9hZTHXLbNY4yS0LgRiPUdMWvfl1M=</div>

Dental Assistant

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