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administrative assistant

Eleva Communications

Position Overview:We are seeking an organized and proactive Administrative Assistant, fluent in both Arabic and English, to support the daily operations of our office in Abu Dhabi. This role will provide comprehensive administrative and clerical support across departments, ensuring efficient office management and smooth coordination of internal and external communications.Key Responsibilities:<ul><li>Handle daily administrative tasks including answering calls, responding to emails, and managing correspondence in Arabic and English.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Maintain and update physical and digital filing systems and company records.</li><li>Prepare reports, official documents, and presentations in both languages as required.</li><li>Manage office supply inventory and place procurement orders.</li><li>Welcome visitors and handle front-desk responsibilities professionally.</li><li>Support the finance and procurement teams with document preparation and vendor follow-ups.</li><li>Coordinate with external service providers and vendors.</li><li>Provide cross-departmental administrative assistance as needed.</li></ul>Qualifications &amp; Specifications:<ul><li>Education: Diploma or Bachelor's degree in Business Administration or related field preferred.</li><li>Experience: Minimum 2&ndash;3 years in administrative or office support roles, preferably in the UAE.</li><li>Languages:</li><li>Fluent in Arabic (spoken and written).</li><li>Fluent in English (spoken and written).</li><li>Location: Must be based in Abu Dhabi or willing to relocate.</li><li>Technical Skills:</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Familiar with document control and office management systems.</li><li>Soft Skills:</li><li>Strong organizational and multitasking abilities.</li><li>High attention to detail.</li><li>Excellent verbal and written communication.</li><li>Professional and courteous demeanor.</li></ul>Working Conditions:<ul><li>Full-time role based in Abu Dhabi.</li><li>Office-based position with standard UAE working hours.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul> <div id='job-id'>Job Id: bUmD6uplxsCxAjm+DDg8atHoKI3DXNuglHgFA3koT7NeN0GEYYafOm7Xz9XDGWXSbpXgum5ok5GX7BXsROdHEhzILuDDmVOyMKXYSkSZUANUbsFuPQ7OPpRw6mKWCA==</div>

Administrative Assistant

Aldar Academies

<div>Aldar Education are currently seeking an outstanding Administrative Assistant for Noya British School in Abu Dhabi to start in August 2025.
Noya British School, proudly a part of Aldar Education and situated on the vibrant Yas Island in Abu Dhabi, stands as the newest flagship school for the Aldar Schools brand. Nestled in a community that offers proximity to various amenities, entertainment options, and a vibrant international environment, Noya British School creates an enriching and convenient backdrop for families seeking a world-class education.
Our commitment to excellence is reflected in the delivery of a high-quality British curriculum at an affordable price point, ensuring accessibility for families aspiring for excellent education. Our educational programs are designed to be rigorous, enriching, and tailored to equip students with the skills essential for success in the 21st century. Personalised learning is at the heart of our approach, recognising that each student is unique. We believe in nurturing individual talents and interests to foster a dynamic and engaging educational experience. This commitment extends to creating a warm and inclusive community where a sense of belonging is cultivated, and collaboration among students, parents, and educators is encouraged.
Sustainability is integral to our ethos. Noya British School is not just a place of learning; it's a community that actively promotes environmental consciousness. Through various initiatives and practices, we aim to instil a sense of responsibility towards the planet, preparing our students to be environmentally conscious global citizens.
This is an exciting opportunity to join the highly successful Aldar family of schools and to help shape the future of Abu Dhabi&rsquo;s leading school group. The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.
The successful candidates will be closely aligned with our core values and ethos and possess a genuine understanding and appreciation of the values of the region.</div>
 <div>REQUIREMENTS
Minimum Qualifications
<ul><li>&ldquo;O&rdquo; Levels/NVQ/High School Diploma or equivalent (certificate will need to be attested)
</li></ul>Minimum Experience
<ul><li>Minimum of 1-2 year experience
</li></ul>Job Specific Knowledge &amp; Skills
<ul><li>The successful candidate will require use of Microsoft Office, enthusiasm, initiative, flexibility, good interpersonal skills, motivation, resilience, patience, ability to work flexibly as a member of a team and ability to hit the ground running!
</li>Applicants must be confident, good literacy skills and an excellent command of English (An ability to speak Arabic would be an advantage). 
<li>
</li></ul>This job description is not all inclusive. Aldar Education reserves the right to amend this job description at any time. We are an equal opportunity employer, committed to a diverse and inclusive work environment. We are also mindful of our national development strategy and encourage UAE Nationals in their application at our company.
Aldar Education is committed to safeguarding and promoting the welfare of children and young people and expects all staff to share this commitment. Offers of appointment are subject to satisfactory references and police clearance.</div>
 <div>Main Duties
<ul><li>Attend all administration team meetings
</li><li>Typing and branding of official documents and letters to Secondary parents
</li><li>Receiving, directing and responding to emails of behalf of the Secondary Leadership Team as appropriate
</li><li>Liaise with teaching and non-teaching staff and respond to enquiries on matters within the postholder&rsquo;s responsibility
</li><li>Link to Aldar HQ for all Secondary related issues/tasks
</li><li>Design new documents, where necessary, to improve Secondary Academy&rsquo;s effectiveness
</li><li>Attend any training deemed necessary in relation to the role of Admin Support &ndash; Secondary
</li><li>Support new staff &ndash; arrival, induction, accommodation and any other requirements
</li><li>Maintaining up to date records for all Secondary pupils on engage
</li><li>Assist with the preparation of Secondary PTCs
</li><li>Mail merge letters to provide a more personalised service for parents and attached to DMS system
</li><li>Responsible for all communications to Secondary parents including Homework, Educational visits and invitations to events
</li><li>Ensure all fire registers are up to date and accurate for the Secondary School
</li><li>Process any student leavers forms for whole school, update Engage and forward to Admissions
</li><li>Responsible for arranging the cover of secondary teachers in times of absence</li></ul></div> <div id='job-id'>Job Id: XQTi6vhSg6kyJIbekUsjqef1vR9NnMPkEkQAnAeTlm4SYNtan9kThd3E6dNE5R9qB7V03yVK0JvwrCEWY4jStXMWBDGWeu8+6QBAG2YPyNReExjVrIixbF1wt2gvX8900QRlnmwen6r5l2qzRfDFCT5pRsqAT2BMBgE84fLQRaEqMdEC+lpzh9ArK4flHl12</div>

Administrative Assistant- August 2025- Noya British School

W3 Solutionz

<ul><li>Answer phones</li></ul><ul><li>Schedule appointments and maintain calendars</li></ul><ul><li>Schedule and coordinate staff and other meetings</li></ul><ul><li>Collate and distribute mail</li></ul><ul><li>Prepare communications, such as memos, emails, invoices, reports and other correspondence</li></ul><ul><li>Write and edit documents from letters to reports and instructional documents</li></ul><ul><li>Create and maintain filing systems, both electronic and physical</li></ul><ul><li>Manage accounts and perform bookkeeping</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthAbility to commute/relocate:<ul><li>Abu Dhabi: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>administrative assistant: 1 year (Preferred)</li></ul>Language:<ul><li>Arabic (Preferred)</li></ul> <div id='job-id'>Job Id: LwBsjlLTC6VtnH+e4XK+brJxrS/RxafbTiyn3Nho8HFhRGdvenm++9Ek1mItULxPwbUD05SbloUqgZn+TFfjyyKNnNPyeyb5RlRfZC7Wk7wvHpOIniKfsFlJiJigbYAzT4eY+3Hf5CeRoTc=</div>

Executive Secretary to the Managing Director

E V S ELECTRIC VEHICLE SERVICES

Urgent Hiring!Position: Female Admin Officer - Native ARABIC Speaker Location: Al Muror, Abu Dhabi Salary: AED 4,000Responsibilities:<ul><li>Answer and manage incoming calls from customers and suppliers</li><li>Coordinate and monitor logistics and deliveries</li><li>Ensure all customer orders are correct and delivered on time</li><li>Support the team in increasing sales through excellent customer service and upselling when possible</li><li>Oversee day-to-day administrative tasks to ensure smooth kitchen operations</li></ul>Requirements:<ul><li>Native Arabic speaker</li><li>Full-time availability</li><li>Approachable, friendly, and confident in dealing with customers</li><li>Excellent communication and coordination skills</li><li>Previous experience in admin, customer service, or F&amp;B is a plus</li><li>Ability to multitask and work efficiently under pressure</li></ul>If you&rsquo;re proactive, detail-oriented, and ready to be part of a dynamic team, we&rsquo;d love to hear from you.How to apply:Please attached your latest resume when applying via indeed.Job Type: Full-timePay: AED4,000.00 per monthExperience:<ul><li>Customer Service: 2 years (Required)</li></ul>Language:<ul><li>Arabic (Required)</li></ul>Location:<ul><li>Abu Dhabi (Required)</li></ul> <div id='job-id'>Job Id: GT9dALwAprS2dIMwFW1dBfyJFSuYDQqX362Tw9XtjPB+xcR0pNAPB/2CY/uU4F1MjAT9x+lIlcYuFH+TFmQwrXrpM/ADkMUgsthej77zBszk/AyQSvrTJc7JxxNh6bnLho3wuAq0wlGYYcRVa5HMMg==</div>

Female Admin Officer - Native ARABIC Speaker

EUROCONTROLLI

<div>
 
 
 Company Description
 
 
 
 Founded in 1994, Eurocontrolli is an international System Integrator with over 100 dedicated employees across our offices in Italy, the UAE, and the KSA.
 
 
 We specialize in the design and supply of Integrated Telecom, Security, and Fire &amp; Gas detection and suppression systems for the Oil &amp; Gas and Commercial markets.
 
 
 Our comprehensive service portfolio includes Engineering, Design, Procurement, Project Management, Inspection, Logistics Management, Transport &amp; Delivery, Commissioning, SAT &amp; PAT, Training, and Maintenance.
 
 
 
 
 
 
 Your Professional Opportunity
 
 
 
 For our Abu Dhabi office, we are seeking a highly organized and proactive
 
 Executive Assistant
 
 to work directly with the General Manager (GM).
 
 
 The successful candidate will play a key role in supporting the GM in daily activities and will act as a central point of contact across all company business units&mdash;Engineering, Project Management, Procurement, Administration&mdash;coordinating with our offices in
 
 Italy
 
 ,
 
 UAE
 
 , and
 
 KSA
 
 .
 
 
 This role requires strong interpersonal and organizational skills, the ability to manage multiple priorities, and a high level of professionalism and discretion.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 <ul>
 <li>
 Provide direct support to the General Manager in all day-to-day business activities.
 </li>
 <li>
 Act as liaison between the GM and internal departments across different countries and time zones.
 </li>
 <li>
 Monitor and ensure the timely execution of tasks by various departments and stakeholders, including reporting, travel coordination, compliance, certification management, and qualification processes.
 </li>
 <li>
 Act as a point of contact to support smooth cross-functional operations and promptly escalate delays or issues to the GM.
 </li>
 <li>
 Attend internal and external meetings with the GM when required.
 </li>
 <li>
 Ensure confidentiality in handling sensitive business information.
 </li>
 <li>
 Provide availability to work flexibly across the different working hours and business days of Italy, UAE, and KSA offices.
 </li>
 <li>
 Be available for occasional international travel if required.
 </li>
 </ul>
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Proven experience in a similar executive or administrative support role.
 </li>
 <li>
 Excellent communication and coordination skills.
 </li>
 <li>
 Strong organizational skills with the ability to multitask under pressure.
 </li>
 <li>
 Professional and confidential handling of sensitive information.
 </li>
 <li>
 Proactive mindset and strong problem-solving attitude.
 </li>
 <li>
 Availability to work flexibly across time zones and different weekly calendars (e.g., UAE/Italy weekend vs KSA).
 </li>
 <li>
 Ability to collaborate with multicultural teams across different locations.
 </li>
 <li>
 
 Fluency in English (written and spoken) is mandatory.
 
 </li>
 <li>
 
 Proficiency in Italian is considered a strong plus.
 
 </li>
 <li>
 Advanced knowledge of MS Office Suite (Outlook, Word, Excel, PowerPoint).
 </li>
 </ul>
 
 
 
 
 
 What We Offer:
 
 
 <ul>
 <li>
 Flexibility in working hours and location to support coordination across international offices.
 </li>
 <li>
 Possibility to work from remote within UAE.
 </li>
 <li>
 Salary aligned with the candidate&rsquo;s experience and qualifications.
 </li>
 <li>
 VISA and health insurance.
 </li>
 <li>
 Involvement in key strategic and operational company processes.
 </li>
 <li>
 A dynamic and fast-growing international company with real opportunities for
 
 career growth and development
 
 .
 </li>
 <li>
 Exposure to senior leadership and cross-functional collaboration across borders.
 </li>
 </ul>
 
 
</div>
 <div id='job-id'>Job Id: fdiqv9R3j6ZbnVVDVW146cf9Xi2LpQP/Pv2alX3I2FL9bvWYaDBMROLsoJwkDt4uhfCw79uOHhWAN6o2DNVw7KrNdQNB6/M55g==</div>

Executive Assistant

Al-Khashab Building Materials Co. LLC

We are seeking a reliable and organized Admin Officer to join our team. The successful candidate will be responsible for providing administrative support to ensure efficient operation of the office. The role requires strong organizational skills, attention to detail, and the ability to manage multiple tasks.Key Responsibilities:<ul><li>Manage day-to-day administrative operations</li><li>Maintain office supplies and ensure proper record-keeping</li><li>Coordinate with other departments for internal processes</li><li>Prepare and manage documentation, reports, and correspondence</li><li>Handle incoming and outgoing communications (emails, letters, etc.)</li><li>Support HR, finance, and logistics teams with admin-related tasks</li><li>Maintain employee and office records in a secure and organized manner</li><li>Ensure compliance with company policies and procedures</li></ul>Requirements:<ul><li>Bachelor&rsquo;s degree in Business Administration or a related field</li><li>2+ years of experience in an administrative or similar role</li><li>Proficiency in MS Office (Word, Excel, Outlook)</li><li>Strong communication and interpersonal skills</li><li>Excellent organizational and multitasking abilities</li></ul>Job Type: Full-timePay: AED1,800.00 - AED2,000.00 per month <div id='job-id'>Job Id: vKTQ5JsF67EPCb3cfwOKTzwL//q3glWCJN2N9Qv8sVnW/HLoAPFy47KQi5NgU3m6/WtROcwKCIDEStA/OzUvEEeC2VNDdp7sGBhuIFF1/AmFReY=</div>

Admin Officer

Al Sanaya Technical Equipment LLC

We are seeking a professional, friendly, and organized Receptionist/Secretary to serve as the first point of contact for our company. The ideal candidate will be responsible for greeting visitors, answering calls, and performing a variety of administrative tasks to ensure smooth front desk operations.Key Responsibilities:Front Desk Management:<ul><li>Greet and welcome visitors in a courteous and professional manner.</li><li>Answer, screen, and direct incoming phone calls.</li><li>Maintain a tidy and organized reception area.</li><li>Monitor visitor access and sign-in procedures, ensuring security and confidentiality.</li></ul>Administrative Support:<ul><li>Receive, sort, and distribute daily mail and deliveries.</li><li>Schedule appointments, meetings, and conference rooms as needed.</li><li>Assist with data entry, filing, and other clerical tasks.</li><li>Support other departments with administrative duties as required.</li></ul>Customer Service:<ul><li>Provide accurate information to clients and visitors regarding company services or departments.</li><li>Handle inquiries and resolve minor issues or redirect them to the appropriate personnel.</li></ul>Qualifications:<ul><li>High school diploma or equivalent; additional certification in Office Administration is a plus.</li><li>Previous experience as a receptionist or in a customer service role is preferred.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook) and basic office equipment.</li><li>Excellent verbal and written communication skills.</li><li>Professional appearance and demeanor.</li><li>Strong organizational skills and the ability to multitask.</li></ul>Preferred Attributes:<ul><li>FROM PHILIPPINE</li><li>Friendly, approachable, and customer-focused.</li><li>Ability to stay calm under pressure and handle busy front desk environments.</li><li>Dependable and punctual with strong attention to detail.</li></ul>Working Conditions:<ul><li>Full-time, office-based role. ABU DHABI</li><li>Standard business hours, with occasional overtime if needed.</li></ul>Job Type: Full-timePay: From AED2,500.00 per monthLocation:<ul><li>Abu Dhabi (Preferred)</li></ul>Application Deadline: 07/08/2025 <div id='job-id'>Job Id: MIpRmXf/98CzXOA2rhbq9PE0XtsNMozCbIA7Nq5zO+FhS2IL5rfOJ5Pro5NhKodoaPZsoyuFCHQcJHIHXDGHnYq+aAFAGFLG1K3okUhq/sBQNEtgSBEmbNK/OZ9QPAUE</div>

Receptionist cum Secretary

Explore 84+ Administrative assistant in abu-dhabi this August. Find roles across top companies and apply now to boost your career.