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administrative assistant

Al Haktur IT Solutions

<div>Al Haktur IT Solutions, a leading provider of innovative technology services in Dubai, is seeking a dependable and detail-oriented Administrative Assistant to support our daily office operations. This position is ideal for someone who is organized, proactive, and capable of managing multiple administrative tasks in a fast-paced environment.

Key Responsibilities:
<ul>
<li>Perform general administrative duties including answering phone calls, responding to emails, and managing correspondence.</li>
<li>Maintain organized filing systems for company records, invoices, and internal documents.</li>
<li>Schedule meetings, prepare agendas, and assist in coordinating appointments and travel arrangements.</li>
<li>Support various departments with data entry, report preparation, and document formatting.</li>
<li>Manage office supplies inventory and ensure timely procurement of necessary items.</li>
<li>Assist in handling confidential information with discretion and professionalism.</li>
<li>Coordinate with vendors, service providers, and visitors as needed.</li>
<li>Help maintain a clean and organized office environment.</li>
</ul>
Requirements:
<ul>
<li>High school diploma or equivalent; diploma or degree in Office Administration or a related field is a plus.</li>
<li>1&ndash;3 years of experience in an administrative or office assistant role.</li>
<li>Proficiency in MS Office (Word, Excel, Outlook) and office equipment.</li>
<li>Strong organizational and multitasking skills.</li>
<li>Good written and verbal communication abilities.</li>
<li>A professional attitude with a focus on punctuality and responsibility.</li>
<li>Ability to work independently and as part of a team.</li>
</ul>
What We Offer:
<ul>
<li>Competitive salary and employee benefits</li>
<li>A collaborative and technology-driven work environment</li>
<li>Opportunities for skill development and career advancement</li>
<li>Convenient office location in Dubai</li>
</ul>
Join Al Haktur IT Solutions in Dubai and be an integral part of a growing team where your administrative support will contribute to the smooth functioning of our operations. If you&rsquo;re reliable, efficient, and ready to grow, we welcome your application.</div> <div id='job-id'>Job Id: C7Jk+C8yhb6ohQm8He6NVtaHzEhHO3MDrS8rRB54YbYd30r/RFZCcFyZ6N1N4bGraJ8Pw3mEbXNWwaA8ghYngkU6gJoVYg3eZV3TD6vmJH90BXtUshSPwD4kp2c=</div>

Administrative Assistant

Talents Nexus

<div>
 
 
 About Us
 
 
 
 Talents Nexus ME FZ-LLC is a UAE-based executive search and global staffing agency, specialized in high-impact recruitment for the Healthcare and EPC (Oil &amp; Gas) industries. Headquartered in Dubai, we serve prestigious international clients across Europe, the Middle East, and Africa.
 
 
 We are scaling fast &mdash; and we're looking for a highly organized Administrative Assistant to join our core team and support daily business operations.
 
 
 
 
 
 
 The Role
 
 
 
 As Administrative Assistant, you will be the backbone of our day-to-day operations. You&rsquo;ll work directly with the Founder and key team members to ensure everything runs smoothly &mdash; from document handling and coordination to internal communication and scheduling.
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 Manage company documentation, contracts, and formatting
 </li>
 <li>
 Support recruitment operations with candidate and client file updates
 </li>
 <li>
 Handle email communication, meeting agendas, and calendar management
 </li>
 <li>
 Prepare polished client-ready documents (Word, PowerPoint, PDF)
 </li>
 <li>
 Maintain internal systems and administrative trackers (Excel / CRM)
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 Full professional fluency in English (written and spoken)
 </li>
 <li>
 Excellent organizational and communication skills
 </li>
 <li>
 Solid command of Microsoft Office and/or Google Workspace
 </li>
 <li>
 Experience with CRM or HR software is a plus (e.g. Zoho, HubSpot)
 </li>
 <li>
 UAE residency and availability for on-site or hybrid work in Dubai
 </li>
 <li>
 Prior experience in admin, HR support, or consulting is highly valued
 </li>
 </ul>
 
 
 
 
 
 Employment Terms
 
 
 <ul>
 <li>
 Full-Time &ndash; On-site or Hybrid (based in Dubai)
 </li>
 <li>
 UAE labor contract (Freezone)
 </li>
 <li>
 Monthly salary based on experience
 </li>
 <li>
 Standard working hours
 </li>
 </ul>
 
 
 
 
 
 What You&rsquo;ll Gain
 
 
 <ul>
 <li>
 Join a growing international recruitment brand with strong momentum
 </li>
 <li>
 Work directly with leadership on strategic operations
 </li>
 <li>
 Friendly, modern work culture focused on autonomy, results, and impact
 </li>
 <li>
 Career development opportunities in admin, HR, or operations
 </li>
 </ul>
</div>
 <div id='job-id'>Job Id: OL49/rrfsKIaDaojI6YJ7RIv2LqhPbn1NP8rEoL37DVOCW26S5Q6sUy9d7SQXNUUirUBQmnhJDrKN1f1fghfUCPceJu7Q5FgpQ==</div>

MCG Talent

<div>
 
 One of our APAC based clients is opening a Dubai office and needs a highly organized and proactive Administrative Assistant to provide comprehensive support to their team.
 
 
 
 
 
 The ideal candidate will be detail-oriented, possess excellent communication skills, and thrive in a fast-paced environment. This role involves managing administrative tasks, coordinating schedules, and ensuring smooth office operations.
 
 
 
 
 
 
 PREVIOUS EXPERIENCE WORKING IN THE UAE IS ESSENTIAL
 
 
 
 
 
 
 
 Key Responsibilities
 
 
 <ul>
 <li>
 
 Administrative Support
 
 : Manage and organize files, documents, and records, both physical and digital, ensuring accuracy and accessibility.
 </li>
 <li>
 
 Scheduling and Coordination
 
 : Arrange meetings, appointments, and travel plans for team members, maintaining calendars and ensuring timely reminders.
 </li>
 <li>
 
 Communication
 
 : Handle incoming calls, emails, and correspondence, responding professionally and routing inquiries as needed.
 </li>
 <li>
 
 Data Entry and Reporting
 
 : Input data accurately into systems, prepare reports, and maintain databases to support team operations.
 </li>
 <li>
 
 Office Management
 
 : Order office supplies, maintain office equipment, and coordinate with vendors to ensure a well-functioning workplace.
 </li>
 <li>
 
 Meeting Support
 
 : Prepare agendas, take minutes, and distribute materials for meetings, ensuring follow-up on action items.
 </li>
 <li>
 
 Confidentiality
 
 : Handle sensitive information with discretion and maintain confidentiality at all times.
 </li>
 <li>
 
 Support Projects
 
 : Assist with special projects, research, and presentations as directed by management.
 </li>
 </ul>
 
 
 
 
 
 Skills
 
 :
 
 <ul>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office management software (e.g., Google Workspace).
 </li>
 <li>
 Strong organizational and multitasking abilities.
 </li>
 <li>
 Excellent written and verbal communication skills.
 </li>
 <li>
 Ability to work independently and as part of a team.
 </li>
 <li>
 High attention to detail and problem-solving skills.
 </li>
 <li>
 
 Attributes
 
 : Professional demeanor, adaptability, and a positive attitude.
 </li>
 </ul>
 
 
</div>
 <div id='job-id'>Job Id: C1ohR2Q7FNgd8+UOVbLVYlCMSicPqrBEBrTlo2dVZUMlcjdZlPVVr5oIGQKj/nznZD1t/DqzsZAxTX/7gb7zs7xG+XcTdDztPg==</div>

Wynn Al Marjan Island

<div>
 
 About Wynn Al Marjan Island
 
 
 
 On schedule to open in the United Arab Emirates in early 2027, Wynn Al Marjan Island has been created as an opulent and entertaining beachside destination for discerning guests to play and relax. Located less than 50 minutes from Dubai International Airport, this integrated resort offering 1,530 rooms and suites, 22 restaurants and lounges, a theater, nightclub, and five-star spa is currently under construction on a picturesque island that gracefully curves into the Arabian Gulf.
 
 
 
 About The Position
 
 
 
 Wynn Al Marjan Island is currently seeking Administrative Assistant to join the resort&rsquo;s Staff Accommodation team.
 
 
 
 The Primary Duties And Responsibilities Of This Role Are
 
 
 
 <ul>
 <li>
 Provide administrative and clerical support to operational departments, ensuring timely and accurate documentation, scheduling, and communication
 </li>
 <li>
 Coordinate with staff accommodation teams to manage resident records, room assignments, and move-in/move-out documentation
 </li>
 <li>
 Assist in tracking maintenance requests, facility inspections, and service schedules in collaboration with the Facilities team
 </li>
 <li>
 Support the Security department with access control documentation, visitor logs, and incident reporting
 </li>
 <li>
 Liaise with the Food &amp; Beverage team to coordinate meal schedules, feedback collection, and inventory tracking
 </li>
 <li>
 Maintain uniform issuance records and assist with inventory management and vendor coordination
 </li>
 <li>
 Help organize transportation schedules, staff rosters, and route updates in coordination with the Transportation team
 </li>
 <li>
 Prepare reports, presentations, and internal communications for operational leadership
 </li>
 <li>
 Maintain filing systems, databases, and logs to ensure accurate and up-to-date records
 </li>
 <li>
 Handle confidential information with discretion and professionalism
 </li>
 <li>
 Support the planning and execution of operational meetings, audits, and inspections
 </li>
 <li>
 Perform other administrative duties and special projects as assigned
 
 
 </li>
 </ul>
 
 About You
 
 
 
 The ideal candidate for this position will have the following experience and qualifications
 
 
 <ul>
 <li>
 Associate&rsquo;s degree in Business Administration, Hospitality, or a related field preferred
 </li>
 <li>
 2&ndash;3 years of administrative experience, ideally in a hospitality or operations-focused environment
 </li>
 <li>
 Strong organizational and multitasking skills with an operational mindset
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
 </li>
 <li>
 Excellent communication skills in English; additional languages are a plus
 </li>
 <li>
 Ability to work collaboratively with cross-functional teams in a fast-paced setting
 </li>
 <li>
 High level of accuracy, attention to detail, and discretion in handling sensitive information
 </li>
 <li>
 Flexibility to support shift-based operations, including weekends and holidays if required
 
 
 </li>
 </ul>
 
 About Wynn Al Marjan Island&rsquo;s Benefits
 
 
 
 We offer an attractive salary, paid in Dirhams (AED), the local currency of the UAE. In addition, we offer an excellent leave policy, a healthcare package and as well as life insurance, incentive programs, and other employee benefits. The result is a package that makes this role highly attractive to outstanding applicant s seeking a career with Wynn Resorts, among the most renowned and celebrated brands in the global hospitality industry.
</div>
 <div id='job-id'>Job Id: coiZU9qYjiFTisjdXUtGpvtiC6vxTKgPb2JV1S5CrNoCK4hDqTLU60HlSzO0h0AsYxkp9AVKESaTW2zNhoI3quhdQsVbIMJIfg==</div>

Atmosfera Trading LLC

The ideal candidate should have secretarial or Administrative Officer experience, excellent communication skills, attention to detail, and the ability to work independently in a fast-paced environment.Responsibilities:<ul><li>Develop an effective filing system for project key documents.</li><li>Prepare and administer payroll, salaries documents, leave records, and other expenses claims.</li><li>Responsible for administrative task.</li><li>Arrange and handle all logistics for meetings ; schedule meetings; draft agendas; develop, compile, and distribute presentation materials; and record meeting minutes.</li><li>Answers phone calls and supports visitors.</li><li>Use company-based computer system to record payments and entry data.</li><li>Prepare bills, invoices and bank deposits.</li><li>Prepare BOQs.</li><li>Follow up on payments and handle collection of money whenever necessary.</li><li>Remind the management members of important tasks and deadlines and of any other commitments.</li></ul>Requirements:<ul><li>Degree in Business Administration or equivalent.</li><li>Experience working in a contracting or interior consulting or fit out company is an added advantage.</li><li>Fluency in English; strong written and verbal communication skills.</li><li>Proficient with Microsoft Office Suite (Excel, and outlook knowledge is a must).</li><li>Knowledge and ability to use Tally will be an added advantage.</li><li>Good Organizational skills.</li><li>Experience in working as Secretary, Office Administrative, or QS in the UAE.</li></ul>Job Type: Full-timePay: AED3,500.00 - AED5,000.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Experience:<ul><li>administrative assistant: 1 year (Required)</li></ul>Language:<ul><li>English (Required)</li></ul>Expected Start Date: 11/08/2025 <div id='job-id'>Job Id: o54vm+0GAU4zjBjka30q3rlnJ/I4glYYX213prS/NS+NT6GVAGrIeh9YNu7Hp4wyG0XlSUAHpOMyCK8ao9bunZucStHW+nc1ONG3Epm3v+l/8Zzhs4ftdHju/1tFQ1a3/Ex/BQd9lg==</div>

Administrative Assistant/Secretary

The Emirates Group

Job Purpose
 
To provide administrative and clerical assistance to the department to attain efficiency and effectivity, which is the key on achieving the company/department*s goal.
 
. Key Result Areas
 
1.Act swiftly on the customer feedback concerning delivery notes, wrong encoding and others to facilitate proper month end reconciliation and accurate invoicing.
 
2.Validate and adjust the data entries against production reports to ensure accurate documentation and reporting.
 
3.Place consolidated order for office supplies and apply control measures to reduce office stationery costs.
 
4.Answer all incoming calls in a pleasant and polite manner, take messages and re-direct calls to appropriate colleagues in order to help customers.
 
5.Perform general clerical duties that include but not limited to photocopying, mailing and document control, which will complement the departments* goals.
 
6.Carry out Time & Attendance (TAAS) related work to ensure employees* timesheets are aligned for payroll.
 
7.Seek guidance and approval from the reporting manager on any amendments to delivery notes and the various production reports to rectify any errors
 
Ensure compliance to all Health and Safety policies to maintain a safe work environment for yourself and colleagues.
 
Knowledge, Skills & Minimum Experience
 
Education Qualification: 
Secondary school certificate
 
Work Experience: 
Minimum of 2 years*experience in hospitality industry
 
At least 1 year experience in similar clerical/office administrative role
 
Skills: 
Working experience with ERP
 
Knowledge of Timesheet
 
Should be competent in Microsoft Word, Excel, PowerPoint.
 
Should have excellent communication skills
 
Should have an eye for detail
 
Excellent interpersonal skills
 
understanding of numbers and proficient in data entry <div id='job-id'>Job Id: +jdETTs+DI4snYNbD8tbgz1v4XvG/JSlBhQAEPOLNxZPzacNonqK3iHlmbuz4UUaT5TJnwkUVGYpx7L8PaZCyJTq1iFkl1DXgUxlnuxuCUwFNw==</div>

JR. ADMINISTRATIVE ASSISTANT

ASTI Academy

We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive support to our team. The ideal candidate will be a detail-oriented professional with excellent communication skills, capable of managing multiple tasks efficiently in a fast-paced environment. You will play a key role in ensuring smooth office operations by handling administrative duties, coordinating schedules, and serving as a point of contact for internal and external stakeholders.Key Responsibilities:Office Administration:<ul><li>Manage front desk operations, including greeting visitors and answering phone calls</li><li>Handle incoming and outgoing correspondence (mail, email, packages)</li><li>Maintain office supplies inventory and place orders as needed</li><li>Coordinate office maintenance and liaise with vendors/service providers</li></ul>Calendar &amp; Schedule Management:<ul><li>Schedule and coordinate meetings, appointments, and travel arrangements</li><li>Prepare meeting agendas and take minutes when required</li><li>Manage conference room bookings and setup</li></ul>Document Preparation &amp; Management:<ul><li>Create, format, and edit documents (letters, reports, presentations)</li><li>Maintain both digital and physical filing systems</li><li>Assist with data entry and database management</li></ul>Communication Support:<ul><li>Serve as a liaison between staff, clients, and external partners</li><li>Draft and proofread business communications</li><li>Handle sensitive information with confidentiality</li></ul>Additional Duties:<ul><li>Assist with event planning and coordination</li><li>Support HR with onboarding new employees</li><li>Perform other administrative tasks as assigned</li></ul>Qualifications &amp; Requirements:Education:<ul><li>High school diploma required; Associate's/Bachelor's degree preferred</li></ul>Experience:<ul><li>2-3 years of administrative or office support experience</li><li>Experience in the Education Industry is a plus</li></ul>Technical Skills:<ul><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)</li><li>Familiarity with office equipment (printers, scanners, etc.)</li><li>Basic understanding of database systems</li></ul>Job Type: Full-timePay: AED3,000.00 - AED3,500.00 per monthAbility to commute/relocate:<ul><li>Dubai: Reliably commute or planning to relocate before starting work (Required)</li></ul>Application Question(s):<ul><li>Will you be able to reliably commute or relocate to Silicon oasis -Dubai for this job?</li><li>Do you have your own Visa ? </li></ul>Experience:<ul><li>Admin : 2 years (Required)</li><li>Document controller : 2 years (Required)</li></ul> <div id='job-id'>Job Id: acnoW4XNnooZu+/56BGkIBAahc/62r6vBt9IRnSpACNX2d6owCl5aNRIy/t480YSWN/6OPxebD3T9vmURgzEDSpyXZPcvLSC+fscYusBeOjvMB7/T8rwT03LVaRf47IuCoqdLmZZyj8Ae7hvMOQ=</div>

Administrative Assistant - Tagalog Speaker

Explore 422+ Administrative assistant in United Arab Emirates this August. Find roles across top companies and apply now to boost your career.

422 administrative assistant jobs IN United Arab Emirates

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Assistant/Secretary

JR. ADMINISTRATIVE ASSISTANT

Administrative Assistant - Tagalog Speaker