administrative

Ahssc Group

Job Vacancy &ndash; Administrative OfficerA leading company is seeking to hire a highly competent, detail-oriented, and disciplined Administrative Officer.Duties and Responsibilities:<ul><li>Strong ability to analyze data and review official documents with high accuracy.</li><li>Excellent organizational skills.</li><li>Good understanding of accounting principles.</li><li>Handling official correspondence.</li><li>Preparing reports and communications.</li><li>Ability to work with financial and numerical reports.</li></ul>Requirements:<ul><li>Bachelor's degree in Business Administration.</li><li>Minimum of 10 years of experience in administration.</li><li>Advanced computer skills, especially in Microsoft Office with a particular focus on Excel.</li><li>Preference will be given to candidates who have administrative training courses or professional certifications.</li></ul>If you meet the qualifications and are eager to join a professional team, please send your CV along with all supporting documents to the following email: C.v.2018@outlook.com&#1605;&#1591;&#1604;&#1608;&#1576; &#1605;&#1608;&#1592;&#1601; &ndash; &#1573;&#1583;&#1575;&#1585;&#1610;&#1578;&#1615;&#1593;&#1604;&#1606; &#1588;&#1585;&#1603;&#1577; &#1603;&#1576;&#1585;&#1609; &#1593;&#1606; &#1585;&#1594;&#1576;&#1578;&#1607;&#1575; &#1601;&#1610; &#1578;&#1593;&#1610;&#1610;&#1606; &#1605;&#1608;&#1592;&#1601; &#1573;&#1583;&#1575;&#1585;&#1610; &#1610;&#1578;&#1605;&#1578;&#1593; &#1576;&#1575;&#1604;&#1603;&#1601;&#1575;&#1569;&#1577; &#1575;&#1604;&#1593;&#1575;&#1604;&#1610;&#1577; &#1608;&#1575;&#1604;&#1583;&#1602;&#1577; &#1608;&#1575;&#1604;&#1575;&#1606;&#1590;&#1576;&#1575;&#1591; .&#1575;&#1604;&#1605;&#1607;&#1575;&#1605; &#1608;&#1575;&#1604;&#1605;&#1587;&#1572;&#1608;&#1604;&#1610;&#1575;&#1578;:&bull; &#1602;&#1583;&#1585;&#1577; &#1608;&#1575;&#1590;&#1581;&#1577; &#1593;&#1604;&#1610; &#1578;&#1581;&#1604;&#1610;&#1604; &#1575;&#1604;&#1576;&#1610;&#1575;&#1606;&#1575;&#1578; &#1608;&#1605;&#1585;&#1575;&#1580;&#1593;&#1577; &#1575;&#1604;&#1605;&#1587;&#1578;&#1606;&#1583;&#1575;&#1578; 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&#1576;&#1585;&#1606;&#1575;&#1605;&#1580; &#1575;&#1604;&#1575;&#1603;&#1587; &#1593;&#1604;&#1610; &#1608;&#1580;&#1607; &#1575;&#1604;&#1578;&#1581;&#1583;&#1610;&#1583;.&bull; &#1610;&#1601;&#1590;&#1617;&#1604; &#1605;&#1606; &#1604;&#1583;&#1610;&#1607; &#1583;&#1608;&#1585;&#1575;&#1578; &#1578;&#1583;&#1585;&#1610;&#1576;&#1610;&#1577; &#1571;&#1608; &#1588;&#1607;&#1575;&#1583;&#1575;&#1578; &#1605;&#1607;&#1606;&#1610;&#1577; &#1601;&#1610; &#1575;&#1604;&#1605;&#1580;&#1575;&#1604; &#1575;&#1604;&#1573;&#1583;&#1575;&#1585;&#1610;.&#1601;&#1593;&#1604;&#1609; &#1605;&#1606; &#1610;&#1580;&#1583; &#1601;&#1610; &#1606;&#1601;&#1587;&#1607; &#1575;&#1604;&#1603;&#1601;&#1575;&#1569;&#1577; &#1608;&#1575;&#1604;&#1585;&#1594;&#1576;&#1577; &#1601;&#1610; &#1575;&#1604;&#1575;&#1606;&#1590;&#1605;&#1575;&#1605; &#1573;&#1604;&#1609; &#1601;&#1585;&#1610;&#1602; &#1593;&#1605;&#1604; &#1605;&#1581;&#1578;&#1585;&#1601;&#1548; &#1575;&#1604;&#1578;&#1603;&#1585;&#1605; &#1576;&#1573;&#1585;&#1587;&#1575;&#1604; &#1575;&#1604;&#1587;&#1610;&#1585;&#1577; &#1575;&#1604;&#1584;&#1575;&#1578;&#1610;&#1577; &#1605;&#1585;&#1601;&#1602;&#1577; &#1576;&#1603;&#1575;&#1601;&#1577; &#1575;&#1604;&#1605;&#1587;&#1578;&#1606;&#1583;&#1575;&#1578; &#1575;&#1604;&#1583;&#1575;&#1593;&#1605;&#1577; &#1573;&#1604;&#1609; &#1575;&#1604;&#1576;&#1585;&#1610;&#1583; &#1575;&#1604;&#1573;&#1604;&#1603;&#1578;&#1585;&#1608;&#1606;&#1610; &#1575;&#1604;&#1578;&#1575;&#1604;&#1610;: C.v.2018@outlook.comJob Type: Full-timePay: From KD1.000 per month <div id='job-id'>Job Id: J7l9adOhPnddacIIHKF9Cq0LwQOJZrpSj3kUlH2oeEsUfKjvjPy9KwRuV2YfACkPvKDn8Vu0vvXHk3V8meTBuaMPapbdgi0XkBzuJ92t472nMb2U</div>

Book Law LLP

Job Summary The Administrative Manager position will serve as the senior administrative professional responsible for the day-to-day management and coordination of all non-legal functions within the Firm. This includes oversight of operations, administrative HR functions, managing administrative staff, IT, office services, facilities, vendor management, and client experience-related quality assurance. The AM plays a vital role in ensuring the efficiency and consistency of internal processes, and that the business infrastructure supports the delivery of consistently high-quality legal services.Responsibilities<ul><li>Manage the administrative functions of the Firm, including billing</li><li>Supervise administrative staff</li><li>Support staffing efforts, hiring, training, and performance management</li><li>Update and maintain all internal procedures to ensure consistent support throughout the Firm</li><li>Lead the day-to-day business operations to ensure smooth, cost-effective functioning of the Firm&rsquo;s administrative structure</li><li>Uphold all Firm values and standards and monitor operational initiatives for performance and efficiency</li><li>Oversee HR administrative operations including onboarding, benefits administration, and maintaining relevant documents</li><li>Assist attorneys with administrative duties related to workflow management</li><li>Oversee facilities, office space planning, equipment procurement, supply ordering, and maintenance for all office locations</li><li>Act as internal liaison with IT providers to ensure continuity, security, and efficiency of systems</li><li>Review and negotiate service agreements with vendors/suppliers, and be responsible for paying invoices</li><li>Identify cost-saving opportunities without compromising quality</li><li>Ensure that all attorneys receive consistent, timely, and high-quality support from all administrative personnel</li><li>Be the steward of BLLLP culture</li><li>Organizing events</li><li>Facilitating internal communications</li><li>Identifying ways to foster an environment of teamwork and the consistent delivery of excellence to clients</li></ul>Experience<ul><li>Minimum of 5 years&rsquo; experience in a leadership/management position</li><li>Minimum of 8 years&rsquo; experience working in a law firm</li><li>Experience with managing HR administration</li><li>Competence with all Microsoft applications such as Word, Excel, Teams, and Outlook</li><li>Familiarity with law firm case management and document management software (experience with Clio, NetDocuments, and Lawmatics preferred)</li><li>Experience with billing processes</li><li>Strong working knowledge of intake process best practices</li></ul>Skills<ul><li>Leadership</li><li>Management</li><li>People</li><li>Process/Project</li><li>High attention to detail</li><li>Excellent organizational skills</li><li>Strong interpersonal communication skills</li><li>Ability to problem solve and excel in a high-pressure environment</li></ul>Education<ul><li>Bachelor's Degree</li><li>CLM designation a plus</li></ul>Job Type: Full-timePay: $95,000.00 - $110,000.00 per yearBenefits:<ul><li>Health insurance</li><li>Life insurance</li><li>Paid time off</li></ul>Ability to Commute:<ul><li>New York, NY 10036 (Required)</li></ul>Ability to Relocate:<ul><li>New York, NY 10036: Relocate before starting work (Required)</li></ul>Work Location: In person <div id='job-id'>Job Id: lQtMd01M/tnCPYHTfrq7xy/5wTELXNYJ/9Bh0k68vzfJa9Hx27ssKvsiWuCJL8fLf1YASfcfyYtVYkyQSDlnU+Wzp0RCQwkbH8rj8TquirfFGUE3uh24/iVniTUg</div>

Administrative Manager

Eleva Communications

Position Overview:We are seeking an organized and proactive Administrative Assistant, fluent in both Arabic and English, to support the daily operations of our office in Abu Dhabi. This role will provide comprehensive administrative and clerical support across departments, ensuring efficient office management and smooth coordination of internal and external communications.Key Responsibilities:<ul><li>Handle daily administrative tasks including answering calls, responding to emails, and managing correspondence in Arabic and English.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Maintain and update physical and digital filing systems and company records.</li><li>Prepare reports, official documents, and presentations in both languages as required.</li><li>Manage office supply inventory and place procurement orders.</li><li>Welcome visitors and handle front-desk responsibilities professionally.</li><li>Support the finance and procurement teams with document preparation and vendor follow-ups.</li><li>Coordinate with external service providers and vendors.</li><li>Provide cross-departmental administrative assistance as needed.</li></ul>Qualifications &amp; Specifications:<ul><li>Education: Diploma or Bachelor's degree in Business Administration or related field preferred.</li><li>Experience: Minimum 2&ndash;3 years in administrative or office support roles, preferably in the UAE.</li><li>Languages:</li><li>Fluent in Arabic (spoken and written).</li><li>Fluent in English (spoken and written).</li><li>Location: Must be based in Abu Dhabi or willing to relocate.</li><li>Technical Skills:</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Familiar with document control and office management systems.</li><li>Soft Skills:</li><li>Strong organizational and multitasking abilities.</li><li>High attention to detail.</li><li>Excellent verbal and written communication.</li><li>Professional and courteous demeanor.</li></ul>Working Conditions:<ul><li>Full-time role based in Abu Dhabi.</li><li>Office-based position with standard UAE working hours.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul> <div id='job-id'>Job Id: bUmD6uplxsCxAjm+DDg8atHoKI3DXNuglHgFA3koT7NeN0GEYYafOm7Xz9XDGWXSbpXgum5ok5GX7BXsROdHEhzILuDDmVOyMKXYSkSZUANUbsFuPQ7OPpRw6mKWCA==</div>

Administrative Assistant

KILONEWTONS

<div>
 
 Job Title: ADMINISTRATIVE ASSISTANT
 
 
 
 
 Company:
 
 
 KILONEWTONS
 
 
 
 
 Location:
 
 Doha, Qatar
 
 
 
 Experience:
 
 3+ Years
 
 
 
 About KILONEWTONS
 
 
 
 
 KILONEWTONS
 
 is a dynamic and growing organization in Qatar&rsquo;s Engineering sector, known for excellence in Engineering and Construction Projects. We&rsquo;re looking for a detail-oriented professional to join our administrative team!
 
 
 
 Key Responsibilities
 
 
 
 
 Manage executive calendars
 
 and schedule meetings/appointments
 
 
 
 Handle correspondence
 
 (emails, calls, mail) with professionalism
 
 
 
 Prepare reports, presentations
 
 , and maintain filing systems
 
 
 
 Coordinate travel arrangements
 
 and process expense reports
 
 
 
 Office management
 
 (supplies, equipment, vendor coordination)
 
 
 
 Assist with HR tasks
 
 (onboarding, records maintenance)
 
 
 
 Support department projects
 
 with data entry and research
 
 
 
 Must-Have Skills
 
 
 
 
 3+ years
 
 in
 
 administrative support roles
 
 
 
 
 Advanced Proficiency In
 
 
 
 <ul>
 <li>
 MS Office Suite (Word, Excel, PowerPoint, Outlook)
 </li>
 <li>
 Office management software (ERP systems a plus) Exceptional organizational and time-management skills Strong communication (English required; Arabic a plus) Discretion with confidential information Problem-solving attitude and team player mentality
 
 
 </li>
 </ul>
 
 Why Join KILONEWTONS?
 
 
 
 
 Professional work environment
 
 with growth opportunities
 
 
 
 Competitive Compensation Package
 
 
 
 
 Central Doha location
 
 with modern facilities
 
 
 
 Supportive team culture
 
 
 
 
 How To Apply
 
 
 
 Email your
 
 CV + cover letter
 
 to:
 
 
 
 careers@kilonewtons.com
 
 
 
 Subject:
 
 &ldquo;ADMINISTRATIVE ASSISTANT Application &ndash; [Your Name]&rdquo;
 
 
 
 
 Website:
 
 www.kilonewtons.com
 
 
 &times;
</div>
 <div id='job-id'>Job Id: UberPDw8pzVzgHtZCvJu6fiIXRnGEfUzYLKA4qycbYDAD6bDMgbTCnLjysZrWY538C7O5Scz6LXeK3jJxUoCcemOrWU8qUlNhFW3z6tftbK7cxubyzOQRw==</div>

ADMINISTRATIVE ASSISTANT

Mideast Data Systems

<div>
 Date: Jul 11, 2025
 
 
 Location:
 
 
 Dubai, AE
 
 
 Company: Mideast Data Systems LLC (MOM)
 
 
 Req ID: 908
 
 
 
 Job Title
 
 
 
 
 Administrative Assistant (UAE National)
 
 
 
 
 Job Scope
 
 
 
 The Administrative Assistant is accountable for providing high-level administrative support to the Direct Manager and the team in an efficient and timely manner while performing various clerical and administrative functions.
 
 
 
 Main Duties And Responsibilities
 
 
 
 <ul>
 <li>
 Provide administrative support in a timely and professional manner
 </li>
 <li>
 Maintain and coordinate calendars, plan and set appointments, meetings and events and make timely reminders
 </li>
 <li>
 Receive, sort and direct all incoming correspondences and respond as assigned
 </li>
 <li>
 Screen and direct phone calls appropriately, take notes and transmit messages accordingly
 </li>
 <li>
 Prepare letters, replies, reports and reviews as and when requested by the Direct Manager
 </li>
 <li>
 Handle and update the office expenses, invoices and payments and share related reports accordingly
 </li>
 <li>
 Organize and maintain the filing system and documentation
 
 
 
 </li>
 </ul>
 
 Position Requirements
 
 
 
 
 Education
 
 
 
 Bachelor&rsquo;s degree in Business Administration or any other related field
 
 
 
 Experience
 
 
 
 0 - 3 years of relevant experience
 
 
</div>
 <div id='job-id'>Job Id: 0sjPmEKghfOcsohNbBxJFiCnhz71FHCwW7/RTidbot3gqq2UUoVKGx6JMGjgat5xYsu1paXhOisiKUPT8I93Zb4Dd40rsTKF+JRWBx6jlsL9HS184pFGD7nHiKzh9AkuZYcsqIFGr7o=</div>

Goldbelt, Inc.

<div>Overview:
<div>
Please note that this position is contingent upon the successful award of a contract currently under bid.</div><div> 
</div><div>Goldbelt Apex, a part of the Healthcare Technology Transformation Group, is a data-focused company dedicated to process and quality in every aspect. As experts in healthcare IT experts, Apex is committed to building systems for healthcare organizations to seamlessly communicate and exchange data across different systems and devices.</div><div> 
</div><div>Summary:</div><div>
The Administrative Assistant will provide comprehensive administrative and financial support for the U.S. Naval Medical Research Unit (NAMRU) EURAFCENT&rsquo;s Vector Biology Research Program (VBRP) based in Egypt. The VBRP conducts entomological and vector-borne disease research in collaboration with regional institutions in Nigeria, Ghana, Jordan, Djibouti, and other countries. This position plays a key role in supporting day-to-day operations, coordination of international research activities, documentation, procurement assistance, and office management.</div><div></div><div> 
The work under this contract will be performed at the U.S. Naval Medical Research Unit EURAFCENT offices in Cairo, Egypt, or at other designated locations in special circumstances.</div>
Responsibilities:
<div>
Essential Job Functions:</div><ul><li>
Provide general administrative support to the VBRP team including calendar management, travel coordination, meeting logistics, and correspondence.</li><li>
Maintain accurate records of project documentation, financial transactions, procurement requests, and inventory logs.</li><li>
Assist in preparing and editing technical and financial reports, memos, and presentations.</li><li>
Support coordination and communication with partner institutions across collaborating countries.</li><li>
Track and manage expense reports, petty cash logs, and supply requests in coordination with procurement and finance departments.</li><li>
Maintain a well-organized electronic and physical filing system for program records and contracts.</li><li>
Support procurement activities by assisting with vendor communication, price quotations, and documentation.</li><li>
Serve as a liaison for internal and external stakeholders in both English and Arabic.</li><li>
Provide logistical support for training, workshops, and field visits, including document preparation, travel arrangements, and participant coordination.</li><li>
Ensure compliance with all U.S. Navy administrative policies and program requirements.</li></ul>
Qualifications:
<div>
Necessary Skills and Knowledge:</div><ul><li>
Professional knowledge in computer programs such as Microsoft Word, Excel, Access, etc.
</li><li>Strong organizational skills and attention to detail.</li><li>
Ability to work independently and as part of a multidisciplinary team.</li><li>
Excellent written and verbal communication skills.</li><li>
Ability to handle sensitive and confidential information with discretion.</li></ul><div>
Minimum Qualifications:</div><ul><li>
Bachelor&rsquo;s Degree in Commerce or related financial management specialty.</li><li>
At least 4 years of experience working in administrative support.</li><li>
Language Proficiency: Good command of verbal and written English and Arabic.<ul><li>
Level IV (as defined by the U.S. Department of State) of written and spoken Arabic and English (ability to communicate in French is preferential but not required), typing (not less than 35 words/min)</li></ul></li><li>
Travel Requirements: Travel may include Djibouti, Jordan, Nigeria, and other countries in Africa and the Middle East, depending on research requirements.</li><li>
Must be a US citizen.</li></ul><div></div><div> 
Pay and Benefits 
At Goldbelt, we value and reward our team's dedication and hard work. We provide a competitive base salary commensurate with your qualifications and experience. As an employee, you'll enjoy a comprehensive benefits package, including medical, dental, and vision insurance, a 401(k) plan with company matching, tax-deferred savings options, supplementary benefits, paid time off, and professional development opportunities.</div></div><div></div> <div id='job-id'>Job Id: 6WddFfbPDfwEEUZxqcqKJ2lPxKpGNgG7o27HYOAtKVHPSVBlvg5Sd16YNru5uZHLhCSEDRfcJpkbCTOnrcrKPHsoF74r87w4me34e0X27LyRl3YlF/9BECSdR5s1PCPzggqStK9/QYjW/nq1ubHWkki3ZUT30RTkVeXnvGi8WiDrlc1QTFmaa/MNaYCoTyySZSYw/1YLNQOng+jruIvpocJZfugjRJwU+dSYz6UwzcVx8YwBayo26JK8bRH+jPKV9bkzVgTwVZTYCu6Fa28UcN+cNek=</div>

American International University, Kuwait

<div>
 American International University - Kuwait City
 
 
 Classification: Institutional Support
 
 
 Reports to: Various
 
 
 Job Purpose: Under direct supervision, the Administrative Assistant serves as a key member of the assigned department performing a wide range of administrative and clerical duties related to communication, office management, human resources, general administration, and special projects. The assistant has direct responsibility for helping manage the assigned office and assisting with the day-to-day projects and processes for the office
 
 
 Duties:
 
 
 <ul>
 <li>
 Serve as the principal source of information and contact for University and department; act as a liaison to faculty, staff, students, and other institutional offices
 </li>
 <li>
 Maintain office space, fostering a sense of community and a welcoming environment
 </li>
 <li>
 Organize and implement administrative systems and procedures to promote structure and increased efficiency within the department; assist in the development and updating of department policy and procedures guides and manuals
 </li>
 <li>
 Provide phone and in-person reception, referring visitors and calls, providing general information about the department, and ensuring the smooth day-to-day flow of communication
 </li>
 <li>
 Draft, edit, write and send department-wide communications on behalf of supervisor; prepare reports and presentations
 </li>
 <li>
 Maintain inventory, billing, and orders for department office supplies, phones, copy machines, copy codes, and computers, in close collaboration with the administrative team
 </li>
 <li>
 Open, sort, and route mail to the appropriate personnel
 </li>
 <li>
 Accurately maintain and update room reservation requests as assigned
 </li>
 <li>
 Manage department calendars and scheduling
 </li>
 <li>
 Record, compile, and transcribe minutes of meetings, as requested
 </li>
 <li>
 Make copies, collate, and assemble materials as needed
 </li>
 <li>
 Assist in organizing staff meetings and other staff events, coordinate catering, and reservations assist with travel arrangements as requested
 </li>
 <li>
 Prepare reimbursements for submission to Finance
 </li>
 <li>
 Maintain files and record-keeping
 </li>
 <li>
 Play a key role in orienting new employees to the department. Coordinate ID, email, and PIN set up. Serve as point of contact for a new office set up, computer, software, and supplies ordering, key distribution, swipe card access, and/or visitor passes as needed; organize and implement administrative tracking systems and procedures to perform necessary duties
 </li>
 <li>
 Assist with the administrative aspects of departing employees, including coordination of the closedown of space in preparation for transition
 </li>
 <li>
 Assist in the hiring, training, and supervision of work-study students as needed
 </li>
 <li>
 Provide support for special projects and assume responsibility for the development, administration, and promotion of these, as needed by the department
 </li>
 <li>
 Record and maintain human-resource-related transactions and documents as required
 </li>
 <li>
 Other duties as assigned
 
 
 </li>
 </ul>
 Skills:
 
 
 <ul>
 <li>
 Must possess skills to be able to explain and demonstrate the essential functions of the position
 </li>
 <li>
 Ability to communicate ideas and information clearly and effectively at all levels within the University in English; must possess effective presentation skills
 </li>
 <li>
 Demonstrated skills, knowledge, and experience working with clerical administration
 </li>
 <li>
 Must be able to work in a fast-paced, professional working environment, working under pressure and maintaining composure; must be task oriented, a self-starter, and capable working independently
 </li>
 <li>
 Demonstrated ability to maintain confidentiality and effectively handle highly sensitive information with sound judgment, tact, and discretion
 </li>
 <li>
 Possess strong attention to detail and accuracy
 </li>
 <li>
 Ability to organize and prioritize work assignments and meet deadlines
 </li>
 <li>
 Demonstrated proficiency in the use of standard software applications
 </li>
 <li>
 Demonstrated ability to work effectively with a diverse group of professionals and constituents
 </li>
 <li>
 Ability to work evening and weekends as required
 
 
 </li>
 </ul>
 Experience and Education:
 
 
 <ul>
 <li>
 Bachelor's degree preferred
 </li>
 <li>
 Minimum of three years' experience in a clerical administrative role
 </li>
 <li>
 Bilingual: English and Arabic preferred
 </li>
 <li>
 Demonstrated experiences using computer skills; proficient in Microsoft Word, Excel
 </li>
 <li>
 Demonstrated adequate typing speed in English
 </li>
 <li>
 Demonstrated experience with various styles of formatting for documents ranging from letters to reports
 </li>
 </ul>
</div>
 <div id='job-id'>Job Id: 1OHwJhc25I5eq+CkpCZVzM90pYuhPz6QutTdAlaO4EVRIYkSWHaYtul7VCCoPJxD72T1TwjikkRRrm68jACKtPMYNtOVmNf2O49fjrS1ipc=</div>

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