administrative

LEE Construction Group 

<p>Job Summary</p><p>We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. The ideal candidate will be responsible for providing exceptional administrative support and ensuring seamless customer service. This is a unique opportunity to work in a fast-paced environment and contribute to the growth of our organization.</p><p>**Duties:**</p><p>- Manage and coordinate various administrative tasks, including data entry, project coordination, and real estate administrative duties.</p><p>- Utilize QuickBooks to manage financial records, accounts, and reports.</p><p>- Provide exceptional customer service, addressing inquiries, and resolving issues in a timely and professional manner.</p><p>- Maintain accurate and up-to-date records, files, and databases.</p><p>- Support the dental office with administrative tasks, including scheduling appointments and handling billing and insurance claims.</p><p>- Ensure the office is organized, clean, and well-maintained.</p><p>- Utilize computer literacy to complete tasks efficiently and effectively.</p><p>- Collaborate with team members to ensure projects are completed on time and to a high standard.</p><p>- Perform various administrative tasks as required by the office, including answering phone calls, sending emails, and preparing documents.</p><p>**Qualifications:**</p><p>- High school diploma or equivalent required.</p><p>- Previous experience in an administrative role.</p><p>- Proficiency in QuickBooks and Microsoft Office.</p><p>- Strong customer service skills.</p><p>- Excellent organizational and time management skills.</p><p>- Ability to work in a fast-paced environment and prioritize tasks.</p><p>- Computer literacy and familiarity with administrative software.</p><p>This is an exciting opportunity for a motivated and detail-oriented individual to join our team and contribute to our success. If you are a team player with excellent administrative skills and a passion for delivering exceptional customer service, we encourage you to apply for this position.</p><p>Job Type: Part-time</p><p>Pay: $20.00 - $22.00 per hour</p><p>Expected hours: 20 &ndash; 25 per week</p><p>Benefits:</p><ul><li>Professional development assistance</li></ul><p>Schedule:</p><ul><li>4 hour shift</li><li>No nights</li></ul><p>Ability to Commute:</p><ul><li>Miami, FL 33156 (Required)</li></ul><p>Ability to Relocate:</p><ul><li>Miami, FL 33156: Relocate before starting work (Required)</li></ul><p>Work Location: In person</p><br /> <div id='job-id'>Job Id: 0qfoB41UyuuDm7Y972IZtQ6JSpL6JrF9TSpwsalIha3tUJbIengzOfy7IlvUAnQUWle2VX89KibSyEq5KgIedAQGY+3glI8mHzGY6VehLwkf+hBVPl4YZUhf8VsHjoI=</div>

Administrative Assistant

Brown & Streza LLP

<div><p>At Brown &amp; Streza, we offer a collaborative work environment with many opportunities for career growth along with a variety of perks and benefits to support and enhance our team&rsquo;s experience. In addition to health and wellness benefits, we offer weekly lunches, monthly birthday celebrations, monthly in-office massages, and an employee recognition program. Our FUN Committee organizes small events every month, in addition to several larger events throughout the year including an Admin Day celebration, summer party, Harvest Lunch and Christmas Lunch. Our staff has the opportunity to take part in our profit-sharing matrix after their five-year anniversary. We recognize that our team is integral to our ability to provide exceptional work, so we work hard for our team.</p><p></p><p><b><br>
Administrative Assistant</b></p><p>
We are seeking an administrative assistant to assist attorneys in our Business Department who specialize in representing closely held businesses and providing transactional business, real estate, and tax services. This position may assist multiple attorneys and staff with various administrative duties, including covering for staff who are out sick, on leave, etc.</p><p></p><p><b><br>
Responsibilities and duties include:</b></p><ul><li>
Coverage for administrative assistants, file clerks, and paralegals who are out of the office.</li><li>
Billing entry and expense reports for partners/attorneys.</li><li>
Manage calendars including scheduling and confirming meetings or phone calls with clients.</li><li>
Help prepare documents for client meetings.</li><li>
Create and maintain database records.</li><li>
Scan documents and save emails to database.</li><li>
Update project lists and spreadsheets.</li><li>
Preparation of flow charts for clients to depict project details.</li><li>
Various other tasks to assist attorneys and paralegals as needed.</li></ul><p></p><p><b><br>
Requirements:</b></p><ul><li>
Minimum 2-3 years administrative experience in a law firm/office environment.</li><li>
College degree is preferred.</li><li>
Verbal and written communication skills are a must.</li><li>
Proficient in MS Office Suite and Windows.</li><li>
Word processing, organizational, time management, proofreading, attention to detail, and filing skills are essential</li></ul><p></p><p><b><br>
Physical Requirements:</b></p><ul><li>
Frequent standing and walking</li><li>
Sitting for up to four hours at a time</li><li>
Bending and stooping as needed</li></ul><p></p><p><b><br>
Benefits:</b></p><ul><li>
6 medical plan options (3 offering an employer-funded HSA)</li><li>
Dental and vision plans</li><li>
401(k) plan with significant employer matching</li><li>
Great working environment</li><li>
Orange County Register 2024 Top Workplace</li></ul><p></p><p><b><br>
Schedule:</b></p><ul><li>
38-hour workweek including a &frac12; day on Friday</li><li>
On-site position (this role could hybrid eligible after 6 months of employment)</li></ul><p><br>
Salary is dependent on experience.</p><p><b>
Applicants should submit a resume and cover letter and will be asked to submit 3 professional references.</b></p></div><br /> <div id='job-id'>Job Id: qnuW/TqN36Pp8UNZ8lNTrSxPZmwRDYekeZWr9Yp7w6bl8Vwhk0oTxtlEoffgbMf+Bk+UXn4ERwtHvEhuGuai+xs/eGh01T02emFLAh68qtCJ2aWrJQQIs/HeFxwnEhomOsCu0qsCFcTVHf13fD7r3dszNAP4tEy1vGMhQeA4YwfYJoUrHG2f+RRkuARL/Wa9Vw3hZA9cshK/8dlwEZLOYq+c0HVMoV7onSVlbXRdSvuuNHlrAwhwGmWUTWMRmtrfc5qJZIyIRRg=</div>

Dowell Consulting LLC

<p><b>Job Overview</b><br/>We are seeking a detail-oriented and organized Administrative Assistant to join our team. This role is essential in providing support to our daily operations, ensuring that administrative tasks are completed efficiently and effectively. The ideal candidate will possess strong communication skills and a commitment to delivering excellent customer support while managing various clerical duties.</p><p><b>Duties</b></p><ul><li>Be excellent in communication with business partners, clients, legal teams, and accountants.</li><li>Go through emails and download all file attachments and upload them to OneDrive shared folders.</li><li>Assist with clerical tasks such as gathering mail, writing and depositing checks, filing, scanning, and organizing documents.</li><li>Use Quickbooks Online to create invoices, bills, manage accounts receivables, track client payments and loans, and document certain transactions.</li><li>Schedule appointments with outlook and zoom, and brief the business owner on his daily appointments.</li><li>Be willing and able to be trained or become certified in various skills, such as bookkeeping and becoming a public notary.</li><li>Maintain an organized workspace to enhance productivity.</li><li>Support the team in various administrative projects as needed.</li><li>Use Adobe acrobat, docusign, and other programs to be able to write, edit, and sign documents and send them to clients, business partners, legal or accounting teams, etc.</li><li>Registering/ reregistering company vehicles</li><li>Managing various online accounts, such as NTTA.</li></ul><p><b>Experience</b></p><ul><li>Previous experience in an administrative role is preferred but not required.</li><li>Skills in customer support and communications are essential for success in this position.</li><li>Proficiency in computer literacy, including familiarity with Microsoft business applications.</li><li>Willing to learn and try new tasks is essential.</li><li>Strong organizational skills and the ability to manage multiple tasks simultaneously are crucial.</li></ul><p>If you are a proactive individual who thrives in helping others and enjoys in &quot;wearing multiple hats&quot;, we encourage you to apply for this exciting opportunity as an Administrative Assistant. Our office is currently located in Frisco, but we will be moving offices to Crossroads by the end of the year. You will need to be in office in Frisco before the office move to Crossroads. You will be fully trained by the current administrative assistant before then.</p><p>Job Type: Full-time</p><p>Pay: $16.00 - $19.00 per hour</p><p>Expected hours: 25 &ndash; 40 per week</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Schedule:</p><ul><li>8 hour shift</li><li>Monday to Friday</li></ul><p>People with a criminal record are encouraged to apply</p><p>Work Location: In person</p><br /> <div id='job-id'>Job Id: moxlEYRdKhsVY6epeONqIAc8iQ2rl8LaF3BYdVojM3bZc0oZG9a5XjRqfZfGj3MvC9yK0uZEWZ44PxTpi3Xa4owc+JseQDqvW06poh9g0fSZIc3FDmVSR+yQRhhUOIA=</div>

Eugene Waldorf School

<div><p>EWS is seeking an Administrative Assistant. The Administrative Assistant is an important member of the Administrative Team which provides administrative support primarily focusing on the school office and business office and works cooperatively with the Administration Team on a variety of tasks and projects. This is an hourly position and typically works August-June.<br>
<br>
Applicants must have the ability to pass a fingerprinted background check through the Oregon Central Background Registry and to obtain first aid/cpr certification upon hire. professional development funds, paid sick and personal days. To apply, please email a cover letter, resume, and references to Nicole Morrison at nicole.morrison@eugenewaldorf.org.<br>
<br>
Preferred educations and experience include:</p><ul><li><p>
Bachelor&rsquo;s degree is desirable</p></li><li><p>
School office experience or other office experience preferred</p></li><li><p>
Strong data entry and computer skills essential</p></li></ul><p>
Requirements of this position include:</p><ul><li><p>
Background check clearance through the Oregon Background Registry</p></li><li><p>
Pediatric First Aid &amp; CPR training</p></li><li><p>
Ability to work and communicate effectively with children, parents, and colleagues</p></li><li><p>
Ability to multitask and work with frequent interruptions</p></li><li><p>
Proficiency in sending and receiving emails using Gmail</p></li><li><p>
Knowledge of, or ability to learn, various work-related computer programs (Google Workspace, Ravenna school database, Gusto payroll software, etc.)</p></li><li><p>
Attendance at all announced in-service training sessions (typically the last week of August, one week during February break, and the week after school ends in mid-June)</p></li><li><p>
Training may include but is not limited to: Trauma-Sensitive Schools, Restorative Justice, Equity, Diversity &amp; Inclusion, Waldorf conferences/workshops, early childhood-focused training, health and safety, and other school-offered training throughout the year</p></li></ul></div><p></p><br /> <div id='job-id'>Job Id: 2OD9mky+yORkQO8csc4Er6KtOQ8LSKUKe6P8tqlZgligRf4PwCVxW9BxcbreRHceFVoWyX5qsHwIQ/cpNSyJlpUAJubG3Bfnm2DYTOCrWbX1Dw==</div>

Alfaisal University

<div></div><div><div><h5 class="jobSectionHeader"><b>Overview</b></h5>
<div></div><div><div><div>Department<b>College of Business
</b></div></div><div></div><div><div>Division<b>Undergraduate Business</b></div>
</div></div><div></div><div><div><div>Job Family<b>Administrative Support</b></div>
</div><div></div><div><div>Reports to<b>Undergraduate Business Admin Program Supervisor</b></div>
</div></div><div></div><div><div><div>Location<b>Alfaisal University - Riyadh
</b></div></div></div></div><div><p>The administrative Specialist is responsible for assisting the department head in day-to-day task management within the College. This role requires multitasking across a range of responsibilities at a professional level which requires active and regular engagement in running affairs of the section ranging from coordination and supervision of supporting staff, playing a major role in advising students, assistance with scheduling and registration, supervision of exams and supervise and assist with implementation of policies. Administrative specialists will also assist in the development and implementation of programs designed to promote positive student behavior and help organize college events and graduation as well as school visits.</p>
<h4 class="jobSectionHeader"><b>Primary Duties &amp; Responsibilities
</b></h4><ul><li>Develops and demonstrates excellent understanding of the Bachelor Business Administration (BBA) degree program and study plans.</li>
<li>Oversees and administers the office's day-to-day activities such as responding to e-mails and processing forms.</li>
<li>Implements department&rsquo;s policies and procedures to ensure compliance with policy provisions and standards including attendance policy, make-up exam policy and academic integrity.</li>
<li>Advises students and follows up with them on probation.</li>
<li>Assists with supervision of attendance and performance of the supporting team in the college.</li>
<li>Assists with supervision of the college assessments for quality assurance on an ongoing basis including random seat allocation for exams in large venue such as CDEX and Princess Haya Auditorium.</li>
<li>Prepares and maintains the work schedule and action dynamic changes in the schedule management.</li>
<li>Manages and coordinates the arrangements for orientations, graduation ceremonies and other events such as open house and college seminars.</li>
<li>Keeps accurate and clean record of section&rsquo;s activities for formal reporting.</li>
<li>Maintains filing and office records accurately.</li>
<li>Collects and processes department statistics to produce by end of semester.
</li><li>Monitors student attendance during lectures, seminars, and other academic events.</li>
<li>Enters and updates data, manage spreadsheets, and generate reports as needed.</li>
<li>Assists with special projects and departmental initiatives, providing administrative support where needed.</li>
<li>Ensures effective communication with the department&rsquo;s staff and faculty members.</li>
<li>Performs all other duties in a professional, effective, and confidential manner.</li>
<li>Performs all other related duties as required or assigned by the manager.</li>
</ul><h4 class="jobSectionHeader"><b>Qualifications And Competencies
</b></h4><h5 class="jobSectionHeader"><b>Education/ Certificates
</b></h5><ul><li>Bachelor&rsquo;s degree in Business Administration, Human Resources, Public Relations, or equivalent from an accredited institute.
</li></ul><h5 class="jobSectionHeader"><b>Professional Experience
</b></h5><ul><li>Minimum of four (04) years&rsquo; experience in administrative tasks or student services role or related fields.</li></ul></div></div><p></p><br /> <div id='job-id'>Job Id: kl2vqexBm3o5wvAGUEA8o2/oVUMjDBnB0t8m4FPsxjR+/hNs4yPJLacnfRLyRTqZjHpEG33RwsMp0HI32RWQRhoLcO1XIChy74uo0HzeW1ZDHapFaofszuuapNX+phbG</div>

Administrative Specialist

TRI-LIFT, INC

<div><p><b>Who Is Tri-Lift Industries?</b></p><p>
Tri-Lift Industries, Inc. is a third-generation family business seeking qualified individuals to be part of our growing team. As the leader in material handling equipment and solutions, we represent CLARK, BYD, and Liugong forklifts as well as aerial equipment and solutions, covering North Carolina, South Carolina and Virginia.</p><p>
Our vision and mission are to be THE trusted long-term material handlings partner in the market by delivering proven industry-leading products and services designed to enhance our customer's business. We stand by our core values that provide passion, professionalism, integrity and teamwork. We are a large company, still small enough to care.</p><p>
Tri-Lift Industries provides opportunities and offers continuous paid training, flexible wages, a complete benefits package for employees and their families to include paid time off, medical, dental, life, short and long-term disability, matching 401K Plan, and company clothing. Candidate must pass a pre-employment drug test and background check.</p><p><b>
BENEFITS INCLUDE:</b></p><ul><li>
Competitive Compensation and PTO</li><li>
Extensive Hands-On Training</li><li>
401(k) Plan that Matches 4%</li><li>
Medical, Dental and Vision insurance</li><li>
Company Paid Short and Long-term disability</li><li>
Company Paid life insurance with Additional Purchase Options</li><li>
Company Paid Holidays</li></ul><p><b>
Hourly Range: $17 -$19</b></p><p><b><br>
JOB SUMMARY</b></p><p>
The Administrative Assistant provides essential administrative and clerical support to ensure the efficient operation of daily activities in a fast-paced environment. This position plays a key role in supporting the accounting department by processing customer payments, verifying invoices, and following up with customers on past due accounts. This position will support leadership/managers in all departments across the organization by performing general administrative tasks. The Administrative Assistant is also responsible for managing incoming calls from customers, vendors, and employees, promptly directing them to the appropriate individual or department.
</p><p><b>ESSENTIAL DUTIES:</b></p><ul><li>
Professionally answer and direct all phone calls, greet visitors, and respond to general inquiries in alignment with company standards.</li><li>
Provide outstanding customer service through interactions with customers, vendors, and team members.</li><li>
Process transactions by verifying entries and comparing system reports for accuracy.
</li><li>Receive and distribute all incoming and outgoing mail, routing it to the appropriate personnel.</li><li>
Process customer credit card payments using designated accounting software.</li><li>
Prepare, review, scan and process invoices accurately, efficiently and route to the appropriate customer.
</li><li>Review customer invoices for accuracy, including applicable sales tax, and identify any discrepancies or issues.</li><li>
Maintain accurate records of all open invoices, including those pending corrections or awaiting purchase orders.
</li><li>Monitor the purchase order email inbox and promptly notify the appropriate department or individual regarding customer purchase orders.</li><li>
Maintain well organized filing systems, both electronic and physical, to ensure efficient document retrieval and compliance.</li><li>
Post account transactions for cash receipts, including credit card payments, in a timely and accurate manner.</li><li>
Maintain up-to-date and accurate customer records, including sensitive information such as credit card details, in accordance with company policy.
</li><li>Support month end closing
</li><li>Support all managers/leadership teams in all departments across the organization by performing general administrative tasks or projects in a professional manner, as requested.</li><li>
Monitor and reconcile incoming bank transactions, including wire transfers, ACH deposits, and lockbox activity.</li><li>
Prepare and submit audit documentation accurately and in a timely manner.
</li><li>Perform other duties and projects assigned by management to support company objectives.</li></ul><p><b>
JOB SKILLS &amp; QUALIFICATIONS:</b></p><ul><li>
Use of Customer Relationship Management (CRM) tools and any experience or knowledge of additional programs that can assist in the success of a sales team are welcomed.</li><li>
Good knowledge and use of Microsoft products such as: Outlook, PowerPoint, and Excel.</li><li>
Effective communication skills for dealing with internal and external customers.</li><li>
High school degree with one to three years of general accounting or administrative assistant experience required.</li><li>
High acumen for attention to detail.</li></ul><p><b>
TYPICAL WORK SCHEDULE: </b>The typical work schedule is as follows: Monday through Friday 8 am to 5 pm.</p><p>
</p><p>VYG2ERE7BY</p></div><br /> <div id='job-id'>Job Id: jo0eD045oxJsAp2RCI+J75xLI8COp0BaCXTkQ68U4KqJP6zYsTqdAFQVUhSqVY8N8ZsNXDH3CTTYfKIqYNJvAtEwz0gQvq3WHHzJtdtKhgLv9e9r6gBcc2s0ujDkUuoxZ1oyUiLsm33qDtx2QZYntDFu05kXdxupYriNKnNF6w==</div>

ARTAT Enterprise

<div>
 <p>
  <strong>
   Job Summary:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   The Administrative Assistant will provide comprehensive administrative and clerical support to the office, with a primary focus on managing pharmacy purchasing orders, assisting in reviewing shipment invoices, and handling related operational tasks. The role requires attention to detail, strong organizational skills, and the ability to work efficiently under deadlines.
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Key Responsibilities:
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Pharmacy Purchasing Orders Management
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Prepare, process, and track all pharmacy purchasing orders.
  </li>
  <li>
   Coordinate with suppliers and pharmacy staff to ensure accurate and timely order placement and delivery.
  </li>
  <li>
   Maintain records of purchase requests, approvals, and deliveries.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Shipment Invoice Review
  </strong>
 </p>
 <p>
  <br/>
 </p>
 <ul>
  <li>
   Assist in reviewing shipment invoices and related documents for accuracy and compliance.
  </li>
  <li>
   Coordinate with the logistics and finance teams to ensure the timely processing and filing of shipment documents.
  </li>
  <li>
   Follow up on discrepancies, missing documents, or outstanding approvals.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Administrative Support
  </strong>
 </p>
 <ul>
  <li>
   Maintain organized filing systems (physical and digital) for procurement records.
  </li>
  <li>
   Prepare reports, summaries, and updates related to purchasing and shipments as required.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Coordination &amp; Communication
  </strong>
 </p>
 <ul>
  <li>
   Act as a liaison between suppliers, pharmacy staff, logistics, and finance departments.
  </li>
  <li>
   Follow up on pending purchase orders, deliveries, and invoice approvals.
  </li>
  <li>
   Schedule and coordinate meetings or calls related to procurement and shipment matters.
  </li>
 </ul>
 <p>
  <br/>
 </p>
 <p>
  <strong>
   Other Duties
  </strong>
 </p>
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  <li>
   Support the team with additional administrative and operational tasks as assigned.
  </li>
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   Ensure adherence to company policies and procedures in all handled tasks.
  </li>
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 <p>
  <strong>
   &nbsp;&nbsp;
  </strong>
 </p>
 <p>
  <strong>
   &nbsp;Qualifications:
  </strong>
 </p>
 <p>
  <br/>
 </p>
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  <li>
   Preferably a bachelor's degree in business administration, Supply Chain, or a related field.
  </li>
  <li>
   Proven administrative experience, preferably in procurement or logistics.
  </li>
  <li>
   Strong organizational and communication skills.
  </li>
  <li>
   Good command of Microsoft Office (Word, Excel, Outlook).
  </li>
  <li>
   Ability to manage multiple tasks and work under pressure.
  </li>
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   Attention to detail and problem-solving skills.
  </li>
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 <p>
  <br/>
 </p>
</div>
<br /> <div id='job-id'>Job Id: BNiZWSSqD6yjFJw/5PjRfJ3qxEPABZYuMg3Z6PHJeqrtSrhIVqP7dEYpReAmvBAXi7AdBQq8n07lVfuvGZLmZ+m7r8S3bOcDqw==</div>

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