administrative

LEE Construction Group 

Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. The ideal candidate will be responsible for providing exceptional administrative support and ensuring seamless customer service. This is a unique opportunity to work in a fast-paced environment and contribute to the growth of our organization.**Duties:**- Manage and coordinate various administrative tasks, including data entry, project coordination, and real estate administrative duties.- Utilize QuickBooks to manage financial records, accounts, and reports.- Provide exceptional customer service, addressing inquiries, and resolving issues in a timely and professional manner.- Maintain accurate and up-to-date records, files, and databases.- Support the dental office with administrative tasks, including scheduling appointments and handling billing and insurance claims.- Ensure the office is organized, clean, and well-maintained.- Utilize computer literacy to complete tasks efficiently and effectively.- Collaborate with team members to ensure projects are completed on time and to a high standard.- Perform various administrative tasks as required by the office, including answering phone calls, sending emails, and preparing documents.**Qualifications:**- High school diploma or equivalent required.- Previous experience in an administrative role.- Proficiency in QuickBooks and Microsoft Office.- Strong customer service skills.- Excellent organizational and time management skills.- Ability to work in a fast-paced environment and prioritize tasks.- Computer literacy and familiarity with administrative software.This is an exciting opportunity for a motivated and detail-oriented individual to join our team and contribute to our success. If you are a team player with excellent administrative skills and a passion for delivering exceptional customer service, we encourage you to apply for this position.Job Type: Part-timePay: $20.00 - $22.00 per hourExpected hours: 20 &ndash; 25 per weekBenefits:<ul><li>Professional development assistance</li></ul>Schedule:<ul><li>4 hour shift</li><li>No nights</li></ul>Ability to Commute:<ul><li>Miami, FL 33156 (Required)</li></ul>Ability to Relocate:<ul><li>Miami, FL 33156: Relocate before starting work (Required)</li></ul>Work Location: In person <div id='job-id'>Job Id: 0qfoB41UyuuDm7Y972IZtQ6JSpL6JrF9TSpwsalIha3tUJbIengzOfy7IlvUAnQUWle2VX89KibSyEq5KgIedAQGY+3glI8mHzGY6VehLwkf+hBVPl4YZUhf8VsHjoI=</div>

Administrative Assistant

Eleva Communications

Position Overview:We are seeking an organized and proactive Administrative Assistant, fluent in both Arabic and English, to support the daily operations of our office in Abu Dhabi. This role will provide comprehensive administrative and clerical support across departments, ensuring efficient office management and smooth coordination of internal and external communications.Key Responsibilities:<ul><li>Handle daily administrative tasks including answering calls, responding to emails, and managing correspondence in Arabic and English.</li><li>Schedule and coordinate meetings, appointments, and travel arrangements.</li><li>Maintain and update physical and digital filing systems and company records.</li><li>Prepare reports, official documents, and presentations in both languages as required.</li><li>Manage office supply inventory and place procurement orders.</li><li>Welcome visitors and handle front-desk responsibilities professionally.</li><li>Support the finance and procurement teams with document preparation and vendor follow-ups.</li><li>Coordinate with external service providers and vendors.</li><li>Provide cross-departmental administrative assistance as needed.</li></ul>Qualifications &amp; Specifications:<ul><li>Education: Diploma or Bachelor's degree in Business Administration or related field preferred.</li><li>Experience: Minimum 2&ndash;3 years in administrative or office support roles, preferably in the UAE.</li><li>Languages:</li><li>Fluent in Arabic (spoken and written).</li><li>Fluent in English (spoken and written).</li><li>Location: Must be based in Abu Dhabi or willing to relocate.</li><li>Technical Skills:</li><li>Proficient in MS Office (Word, Excel, PowerPoint, Outlook).</li><li>Familiar with document control and office management systems.</li><li>Soft Skills:</li><li>Strong organizational and multitasking abilities.</li><li>High attention to detail.</li><li>Excellent verbal and written communication.</li><li>Professional and courteous demeanor.</li></ul>Working Conditions:<ul><li>Full-time role based in Abu Dhabi.</li><li>Office-based position with standard UAE working hours.</li></ul>Job Type: Full-timePay: AED2,500.00 - AED3,500.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul> <div id='job-id'>Job Id: bUmD6uplxsCxAjm+DDg8atHoKI3DXNuglHgFA3koT7NeN0GEYYafOm7Xz9XDGWXSbpXgum5ok5GX7BXsROdHEhzILuDDmVOyMKXYSkSZUANUbsFuPQ7OPpRw6mKWCA==</div>

Brown & Streza LLP

<div>At Brown &amp; Streza, we offer a collaborative work environment with many opportunities for career growth along with a variety of perks and benefits to support and enhance our team&rsquo;s experience. In addition to health and wellness benefits, we offer weekly lunches, monthly birthday celebrations, monthly in-office massages, and an employee recognition program. Our FUN Committee organizes small events every month, in addition to several larger events throughout the year including an Admin Day celebration, summer party, Harvest Lunch and Christmas Lunch. Our staff has the opportunity to take part in our profit-sharing matrix after their five-year anniversary. We recognize that our team is integral to our ability to provide exceptional work, so we work hard for our team. 
Administrative Assistant
We are seeking an administrative assistant to assist attorneys in our Business Department who specialize in representing closely held businesses and providing transactional business, real estate, and tax services. This position may assist multiple attorneys and staff with various administrative duties, including covering for staff who are out sick, on leave, etc. 
Responsibilities and duties include:<ul><li>
Coverage for administrative assistants, file clerks, and paralegals who are out of the office.</li><li>
Billing entry and expense reports for partners/attorneys.</li><li>
Manage calendars including scheduling and confirming meetings or phone calls with clients.</li><li>
Help prepare documents for client meetings.</li><li>
Create and maintain database records.</li><li>
Scan documents and save emails to database.</li><li>
Update project lists and spreadsheets.</li><li>
Preparation of flow charts for clients to depict project details.</li><li>
Various other tasks to assist attorneys and paralegals as needed.</li></ul> 
Requirements:<ul><li>
Minimum 2-3 years administrative experience in a law firm/office environment.</li><li>
College degree is preferred.</li><li>
Verbal and written communication skills are a must.</li><li>
Proficient in MS Office Suite and Windows.</li><li>
Word processing, organizational, time management, proofreading, attention to detail, and filing skills are essential</li></ul> 
Physical Requirements:<ul><li>
Frequent standing and walking</li><li>
Sitting for up to four hours at a time</li><li>
Bending and stooping as needed</li></ul> 
Benefits:<ul><li>
6 medical plan options (3 offering an employer-funded HSA)</li><li>
Dental and vision plans</li><li>
401(k) plan with significant employer matching</li><li>
Great working environment</li><li>
Orange County Register 2024 Top Workplace</li></ul> 
Schedule:<ul><li>
38-hour workweek including a &frac12; day on Friday</li><li>
On-site position (this role could hybrid eligible after 6 months of employment)</li></ul> 
Salary is dependent on experience.
Applicants should submit a resume and cover letter and will be asked to submit 3 professional references.</div> <div id='job-id'>Job Id: qnuW/TqN36Pp8UNZ8lNTrSxPZmwRDYekeZWr9Yp7w6bl8Vwhk0oTxtlEoffgbMf+Bk+UXn4ERwtHvEhuGuai+xs/eGh01T02emFLAh68qtCJ2aWrJQQIs/HeFxwnEhomOsCu0qsCFcTVHf13fD7r3dszNAP4tEy1vGMhQeA4YwfYJoUrHG2f+RRkuARL/Wa9Vw3hZA9cshK/8dlwEZLOYq+c0HVMoV7onSVlbXRdSvuuNHlrAwhwGmWUTWMRmtrfc5qJZIyIRRg=</div>

Dowell Consulting LLC

Job Overview We are seeking a detail-oriented and organized Administrative Assistant to join our team. This role is essential in providing support to our daily operations, ensuring that administrative tasks are completed efficiently and effectively. The ideal candidate will possess strong communication skills and a commitment to delivering excellent customer support while managing various clerical duties.Duties<ul><li>Be excellent in communication with business partners, clients, legal teams, and accountants.</li><li>Go through emails and download all file attachments and upload them to OneDrive shared folders.</li><li>Assist with clerical tasks such as gathering mail, writing and depositing checks, filing, scanning, and organizing documents.</li><li>Use Quickbooks Online to create invoices, bills, manage accounts receivables, track client payments and loans, and document certain transactions.</li><li>Schedule appointments with outlook and zoom, and brief the business owner on his daily appointments.</li><li>Be willing and able to be trained or become certified in various skills, such as bookkeeping and becoming a public notary.</li><li>Maintain an organized workspace to enhance productivity.</li><li>Support the team in various administrative projects as needed.</li><li>Use Adobe acrobat, docusign, and other programs to be able to write, edit, and sign documents and send them to clients, business partners, legal or accounting teams, etc.</li><li>Registering/ reregistering company vehicles</li><li>Managing various online accounts, such as NTTA.</li></ul>Experience<ul><li>Previous experience in an administrative role is preferred but not required.</li><li>Skills in customer support and communications are essential for success in this position.</li><li>Proficiency in computer literacy, including familiarity with Microsoft business applications.</li><li>Willing to learn and try new tasks is essential.</li><li>Strong organizational skills and the ability to manage multiple tasks simultaneously are crucial.</li></ul>If you are a proactive individual who thrives in helping others and enjoys in &quot;wearing multiple hats&quot;, we encourage you to apply for this exciting opportunity as an Administrative Assistant. Our office is currently located in Frisco, but we will be moving offices to Crossroads by the end of the year. You will need to be in office in Frisco before the office move to Crossroads. You will be fully trained by the current administrative assistant before then.Job Type: Full-timePay: $16.00 - $19.00 per hourExpected hours: 25 &ndash; 40 per weekBenefits:<ul><li>Paid time off</li></ul>Schedule:<ul><li>8 hour shift</li><li>Monday to Friday</li></ul>People with a criminal record are encouraged to applyWork Location: In person <div id='job-id'>Job Id: moxlEYRdKhsVY6epeONqIAc8iQ2rl8LaF3BYdVojM3bZc0oZG9a5XjRqfZfGj3MvC9yK0uZEWZ44PxTpi3Xa4owc+JseQDqvW06poh9g0fSZIc3FDmVSR+yQRhhUOIA=</div>

Eugene Waldorf School

<div>EWS is seeking an Administrative Assistant. The Administrative Assistant is an important member of the Administrative Team which provides administrative support primarily focusing on the school office and business office and works cooperatively with the Administration Team on a variety of tasks and projects. This is an hourly position and typically works August-June. 
 
Applicants must have the ability to pass a fingerprinted background check through the Oregon Central Background Registry and to obtain first aid/cpr certification upon hire. professional development funds, paid sick and personal days. To apply, please email a cover letter, resume, and references to Nicole Morrison at nicole.morrison@eugenewaldorf.org. 
 
Preferred educations and experience include:<ul><li>
Bachelor&rsquo;s degree is desirable</li><li>
School office experience or other office experience preferred</li><li>
Strong data entry and computer skills essential</li></ul>
Requirements of this position include:<ul><li>
Background check clearance through the Oregon Background Registry</li><li>
Pediatric First Aid &amp; CPR training</li><li>
Ability to work and communicate effectively with children, parents, and colleagues</li><li>
Ability to multitask and work with frequent interruptions</li><li>
Proficiency in sending and receiving emails using Gmail</li><li>
Knowledge of, or ability to learn, various work-related computer programs (Google Workspace, Ravenna school database, Gusto payroll software, etc.)</li><li>
Attendance at all announced in-service training sessions (typically the last week of August, one week during February break, and the week after school ends in mid-June)</li><li>
Training may include but is not limited to: Trauma-Sensitive Schools, Restorative Justice, Equity, Diversity &amp; Inclusion, Waldorf conferences/workshops, early childhood-focused training, health and safety, and other school-offered training throughout the year</li></ul></div> <div id='job-id'>Job Id: 2OD9mky+yORkQO8csc4Er6KtOQ8LSKUKe6P8tqlZgligRf4PwCVxW9BxcbreRHceFVoWyX5qsHwIQ/cpNSyJlpUAJubG3Bfnm2DYTOCrWbX1Dw==</div>

Multi Trade Limited FZC (MTL)

&ldquo;URGENTLY REQUIRED&rdquo;Job Opportunity: Administrative Officer (Male Candidate Required) Company: Multi Trade Group Location: Saif Zone, Sharjah Employment Type: Full-Time Salary: Upto AED 3,000/- per monthWe Are Hiring! Multi Trade Group is looking for a dedicated and experienced Administrative Officer with minimum 2 years UAE Experience to join our team in Saif Zone, Sharjah. The ideal candidate will have in-depth knowledge of administrative functions and experience in handling a wide range of responsibilities with minimal supervision.Key Responsibilities: Full knowledge of Saif Zone procedures including:<ul><li>Visa Processing, Renewals, Cancellations, Refunds</li><li>Medical Tests and Biometrics Procedure</li></ul>Manage company vehicle fleet including:<ul><li>Maintenance, Insurance and Mulkiya Renewals</li></ul>Handling labour-related affairs:<ul><li>Leave Records and Accommodation Arrangements</li></ul>Assist in all other administrative functions as assigned by the HR Manager and Head of HR.Requirements:<ul><li>Proven experience in similar administrative roles, preferably within Saif Zone.</li><li>Strong organizational and multitasking skills.</li><li>Good communication and coordination abilities.</li><li>Excellent knowledge of UAE labour laws and visa regulations.</li></ul>If you are a proactive and resourceful individual with relevant experience, we invite you to apply and be a part of our dynamic team.To Apply: Send your CV to multitradejob@gmail.comJob Type: Full-time <div id='job-id'>Job Id: GzLtqQnsPls+XBjOLj0Z7b1LsdRYhAxB4fW9qfn9KFT4q1a7cOctv0HocM9G9R4l4+WMt/fLltTdlmt4mlmmOSjESykLgX9aDPNyaQZQ8df8v/NXQ/gdTyQB350=</div>

Administrative Officer

American International University, Kuwait

<div>
 American International University - Kuwait City
 
 
 Classification: Institutional Support
 
 
 Reports to: Various
 
 
 Job Purpose: Under direct supervision, the Administrative Assistant serves as a key member of the assigned department performing a wide range of administrative and clerical duties related to communication, office management, human resources, general administration, and special projects. The assistant has direct responsibility for helping manage the assigned office and assisting with the day-to-day projects and processes for the office
 
 
 Duties:
 
 
 <ul>
 <li>
 Serve as the principal source of information and contact for University and department; act as a liaison to faculty, staff, students, and other institutional offices
 </li>
 <li>
 Maintain office space, fostering a sense of community and a welcoming environment
 </li>
 <li>
 Organize and implement administrative systems and procedures to promote structure and increased efficiency within the department; assist in the development and updating of department policy and procedures guides and manuals
 </li>
 <li>
 Provide phone and in-person reception, referring visitors and calls, providing general information about the department, and ensuring the smooth day-to-day flow of communication
 </li>
 <li>
 Draft, edit, write and send department-wide communications on behalf of supervisor; prepare reports and presentations
 </li>
 <li>
 Maintain inventory, billing, and orders for department office supplies, phones, copy machines, copy codes, and computers, in close collaboration with the administrative team
 </li>
 <li>
 Open, sort, and route mail to the appropriate personnel
 </li>
 <li>
 Accurately maintain and update room reservation requests as assigned
 </li>
 <li>
 Manage department calendars and scheduling
 </li>
 <li>
 Record, compile, and transcribe minutes of meetings, as requested
 </li>
 <li>
 Make copies, collate, and assemble materials as needed
 </li>
 <li>
 Assist in organizing staff meetings and other staff events, coordinate catering, and reservations assist with travel arrangements as requested
 </li>
 <li>
 Prepare reimbursements for submission to Finance
 </li>
 <li>
 Maintain files and record-keeping
 </li>
 <li>
 Play a key role in orienting new employees to the department. Coordinate ID, email, and PIN set up. Serve as point of contact for a new office set up, computer, software, and supplies ordering, key distribution, swipe card access, and/or visitor passes as needed; organize and implement administrative tracking systems and procedures to perform necessary duties
 </li>
 <li>
 Assist with the administrative aspects of departing employees, including coordination of the closedown of space in preparation for transition
 </li>
 <li>
 Assist in the hiring, training, and supervision of work-study students as needed
 </li>
 <li>
 Provide support for special projects and assume responsibility for the development, administration, and promotion of these, as needed by the department
 </li>
 <li>
 Record and maintain human-resource-related transactions and documents as required
 </li>
 <li>
 Other duties as assigned
 
 
 </li>
 </ul>
 Skills:
 
 
 <ul>
 <li>
 Must possess skills to be able to explain and demonstrate the essential functions of the position
 </li>
 <li>
 Ability to communicate ideas and information clearly and effectively at all levels within the University in English; must possess effective presentation skills
 </li>
 <li>
 Demonstrated skills, knowledge, and experience working with clerical administration
 </li>
 <li>
 Must be able to work in a fast-paced, professional working environment, working under pressure and maintaining composure; must be task oriented, a self-starter, and capable working independently
 </li>
 <li>
 Demonstrated ability to maintain confidentiality and effectively handle highly sensitive information with sound judgment, tact, and discretion
 </li>
 <li>
 Possess strong attention to detail and accuracy
 </li>
 <li>
 Ability to organize and prioritize work assignments and meet deadlines
 </li>
 <li>
 Demonstrated proficiency in the use of standard software applications
 </li>
 <li>
 Demonstrated ability to work effectively with a diverse group of professionals and constituents
 </li>
 <li>
 Ability to work evening and weekends as required
 
 
 </li>
 </ul>
 Experience and Education:
 
 
 <ul>
 <li>
 Bachelor's degree preferred
 </li>
 <li>
 Minimum of three years' experience in a clerical administrative role
 </li>
 <li>
 Bilingual: English and Arabic preferred
 </li>
 <li>
 Demonstrated experiences using computer skills; proficient in Microsoft Word, Excel
 </li>
 <li>
 Demonstrated adequate typing speed in English
 </li>
 <li>
 Demonstrated experience with various styles of formatting for documents ranging from letters to reports
 </li>
 </ul>
</div>
 <div id='job-id'>Job Id: 9qc0/vLr8bW1EHrZ1+wRir/whHnoc6mvz/puUZAMXAjXj3v+rhNWsTeEHEoY/5h8L62AzK1urAdefOkb0y4FTnaUX38EqOqfH287npIoknE=</div>

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