administrative operations specialist

Keeta

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   Responsibilities:
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  1. Oversee daily operations of overseas offices (including office facilities, apartments, vehicles, catering, etc.).
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  2. Manage administrative service providers (IFM, security, cleaning, etc.).
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  3. Provide daily support to employees (Apartment rental, hospital, school, etc.).
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  4. Collaborate with business and functional teams to ensure effective implementation of projects.
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   Requirements:
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  1. Education: Bachelor&rsquo;s degree or higher; preference for majors in Administrative Management, Business Administration, or related fields.
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  2. Experience: Minimum 5 years in administrative roles; prior experience in large multinational corporations or Gulf countries is preferred.
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  3. Language: Fluent English (working proficiency); Arabic proficiency is a plus.
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  4. Skills: Strong communication abilities, approachable demeanor, and high sense of responsibility.
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   Highlights：
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  1.Multicultural environment and international team collaboration experience. 2.International perspectives and diverse development opportunities.
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<br /> <div id='job-id'>Job Id: U1yvGcEgFM4suaUuG/30NBQRwDlb1y1kK7pEYgRWBcDwwXTTPMItFPcsKwnZjhP8xSXy3FdeGaWyZ4qjj1bSeBDpFAUWPxCPvw==</div>

Administrative Operations Specialist

Penske Truck Leasing

<div><p><b>Position Summary:</b></p>
<p>Responsible for the daily/weekly maintaining of pallet tracking (where applicable), audit of driver logs and trip reports, log and driver file DOT requirements tracking. Liaison for internal customer support. Track all return goods as directed by the customer for close out of returns from the private fleet.</p>
<p><b>Pay: $</b> 23.50/hr</p>
<p><b>Schedule:</b> Mon - Fri 7pm to 4am</p>
<p><b>Major Responsibilities:</b></p>
<ul><li>Various office and administrative duties, which may include handling accounts payable/receivable and collections, payroll, fuel reconciliation, office supplies, billing, maintaining database and miscellaneous reporting</li></ul>
<ul><li>Audit of logs and trip reports and other DOT reporting, maintain of files, customer service interaction, resolution of driver equipment requests and pallet tracking.</li></ul>
<ul><li>Maintenance and distribution of route books, daily interface with drivers, assist with driver coverage of vacation and overflow freight</li></ul>
<ul><li>Involve Safety team as required by location</li></ul>
<ul><li>Prioritize workload and have flexibility to adjust based on position requirements</li></ul>
<ul><li>Ability to maintain confidentiality is essential</li></ul>
<ul><li>Other projects and tasks assigned by supervisor</li></ul>
<p><b>Qualifications:</b></p>
<ul><li>2 years of general office experience required</li></ul>
<ul><li>1 year of customer service experience required</li></ul>
<ul><li>High School diploma or equivalent required</li></ul>
<ul><li>Advanced computer skills including Microsoft Word, Excel, Outlook and PowerPoint required</li></ul>
<ul><li>AS400 experience preferred</li></ul>
<ul><li>Regular, predictable, full attendance is an essential function of the job</li></ul>
<ul><li>Willingness to travel as necessary, work the required schedule, work at the specific location required, complete Penske employment application, submit to a background investigation (to include past employment, education, and criminal history) and drug screening.</li></ul>
<p><b>Physical Requirements:</b></p>
<ul><li>The physical and mental demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.</li></ul>
<ul><li>The associate will be required to: read; communicate verbally and/or in written form; remember and analyze certain information; and remember and understand certain instructions or guidelines.</li></ul>
<ul><li>While performing the duties of this job, the associate may be required to stand, walk, and sit. The associate is frequently required to use hands to touch, handle, and feel, and to reach with hands and arms. The associate must be able to occasionally lift and/or move up to 25lbs/12kg.</li></ul>
<ul><li>Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and the ability to adjust focus.</li></ul>
<p>Penske is an Equal Opportunity Employer.</p>
<p><b>Salary: $23.50/hr</b></p>
<p><b>Benefits:</b> Our excellent benefits plan keeps associates and their families happy, healthy and secure. To learn more visit https://penske.jobs/benefits/</p>
<p><b>About Penske Logistics</b></p>
<p>Penske Logistics engineers state-of-the-art transportation, warehousing and freight management solutions that deliver powerful business results for market-leading companies. With operations in North America, South America, Europe and Asia, Penske and its associates help businesses move forward by increasing visibility and driving down supply-chain costs. Visit Penske Logistics to learn more.</p>
<p>Job Category: Administrative</p>
<p>Job Family: Operations</p>
<p>Address: 2201 Cabot Blvd</p>
<p>Primary Location: US-PA-Langhorne</p>
<p>Employer: Penske Logistics LLC</p>
<p>Req ID: 2508852</p></div><p></p><br /> <div id='job-id'>Job Id: Z6P6LtXb/bfFJgp+YEorhrv0NDlTlBz3lTIoNrjt7NJzgRUT/YWXxGKOgY3sgp1eHtNHtmxSDf3NNWZlavso3exC/zLt5WOXASS1hjcbf0dXvGishFc=</div>

Transportation Clerk - 2nd Shift

Expleo Group

<div>Overview:
<div>
We are seeking a detail-oriented and proactive HR Operations Specialist fluent in French and English to support our growing team.
</div><div>This role is essential in ensuring smooth HR administrative processes, compliance with employment regulations, and a positive employee experience across various HR functions.
</div><div>The ideal candidate will have strong organizational skills, a service-oriented mindset, and the ability to manage multiple priorities in a fast-paced environment.</div>
Responsibilities:
<ul><li><b>Recruitment Support:</b> Manage job and employment application requests, ensuring smooth coordination with hiring teams.</li><li><b>Onboarding &amp; Compliance:</b> Oversee pre-employment declarations, occupational health check-ups, and follow-up on missing documents.</li><li><b>Employee Lifecycle Management:</b> Maintain accurate records for exits, secondments, and special leave types.</li><li><b>International Workforce Monitoring:</b> Track and follow up on documentation for foreign nationals.</li><li><b>Administrative Coordination:</b> Handle billing for work-study students and ensure timely reminders and documentation across HR processes.</li></ul>
Qualifications:
<ul><li>Bachelor&rsquo;s degree in human resources, Business Administration, or a related field.</li><li>2-5 years of experience in HR operations or a similar administrative HR role.</li><li>Fluency in French and English (written and spoken) is mandatory.</li><li>Strong knowledge of HR processes and employment regulations.</li><li>Excellent organizational and time management skills.</li><li>Proficiency in HRIS systems and Microsoft Office Suite.</li><li>Strong interpersonal and communication skills.</li></ul></div><br /> <div id='job-id'>Job Id: 2xvNQuJWlKLjWaNATGAlj11lbhIXhQbAQaD+/MfMYsBhrLovoMXAJY5Js4MCFy/mm8N1edr7RejM+0lMCWjOktnyCgoxB6zlAexxiK9GtF6aGe+xnY3DSvu9NtmQ+KUYobKPL1AmushFuucBvBRbN9Xqz/PTMoM9oXQz6fq6S4DN5FsBsMt8XoZxAwTyRNZrufqWoAkbauzcNn+xUqq81jJ7MYgzHaxRhIsfzgtXQTnV1esMTDMjgWCY506wqxzXRLeRKYcKeIPnHIIFxzWrbTgjJ6qC44O0cCMUiQ==</div>

HR Operations Specialist (French Speaker)

The Judiciary, State of Hawaii

<div><div><div><h2 class="jobSectionHeader"><b>Position Specific Description</b></h2></div>
<div><p><b>Recruitment Number 25-150TY, </b>Court Operations Specialist IV (Office of Project Management), SR-22, Honolulu, Oahu.<br>
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<b>Note: This position requires a current valid driver&rsquo;s license to operate a motor vehicle.</b></p></div>
<div><h2 class="jobSectionHeader"><b>Summary of Duties</b></h2></div>
<div><p>Regularly performs complex and difficult project studies and assignments, which includes those reflective of the next higher level; and oversees and/or participates in complex, extensive projects and activities, requiring extensive liaison/coordinative responsibilities due to the variety, diversity and impact of problems and issues encountered; and performs other duties as required.<br>
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The position will also assist with administrative housekeeping functions, e.g., preparing budget request, researching matters, preparing reports and correspondence, and investigating and resolving problems.</p></div>
<div><h2 class="jobSectionHeader"><b>Minimum Qualification Requirements</b></h2></div>
<div><p><b>Education: </b>Graduation from an accredited college or university with a Bachelor's degree; OR<br>
Progressively responsible experience in administrative, professional, investigative, technical or other responsible work which has provided a general background of the type and quality described below may be substituted for the Bachelor's degree on a year-for-year basis.<br>
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<b>Specialized Experience: </b>Two and one-half (2-1/2) years of progressively responsible professional work experience in one or combination of the following:<br>
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A. Analyzing, evaluating, developing, improving managerial policies, practices, systems, methods and procedures; and considering the relationships among resources, facilities, services, needs, and values; and/or<br>
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B. Independently performing professional work involving written analysis, evaluation and recommendations for problem resolution in a court or legal setting, or those social work or administrative programs of the courts. Examples of this type of professional work include assistant court administrator, social worker, data processing systems analyst, program budget analyst, program evaluation analyst, personnel management specialist, research statistician, planner, etc. with professional work experience in the court system.</p><div><b><br>
Administrative Aptitude</b><b>:</b> Administrative aptitude rather than actual administrative experience is accepted. Administrative aptitude will be considered to have been met for this level when there is strong evidence of the necessary administrative aptitudes and abilities. Such evidence may be in the form of success in regular or special assignments or projects which involve administrative problems (e.g., planning, organizing, promoting and directing a program providing staff advice and assistance); interest in management demonstrated by the performance of work assignments in a manner which clearly indicates awareness of problems and the ability to solve them; completion of educational or training courses in the areas of management accompanied by the application of principles, which were learned, to work assignments; management's observation and evaluation of the applicant's leadership and managerial capabilities; or success in trial assignments to managerial and/or administrative tasks.<br>
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Substitution of Education for Specialized Experience:</b><p>
1) Satisfactory completion of all academic requirements for a Master's degree in business or public administration or related field from an accredited college or university which demonstrates knowledge, skills and abilities in the application of operations research, program analysis, evaluation methods and techniques may be substituted for one and one-half (1-1/2) years of Specialized Experience.</p><p><br>
2) Satisfactory completion of all academic requirements for a Ph.D. degree in business or public administration or related field from an accredited college or university which demonstrates knowledge, skills and abilities in the application of operations research, program analysis, evaluation methods and techniques may be substitute for two and one-half (2-1/2) years of Specialized Experience.</p><p><br>
3) Graduation from an accredited law school may be substituted for two and one-half (2-1/2) years of Specialized Experience.</p><b><br>
Desired Qualifications:</b><br>
1) Considerable knowledge of MS Word, Excel, Adobe Acrobat Pro and the ability to develop and manipulate spreadsheets and effectively set up systems to track projects.<br>
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2) Considerable knowledge of the State Procurement Office rules, the Judiciary's Financial Administrative Manual, and electronic systems such as HiePRO, Hawaii Compliance Express and 4Gov.<br>
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3) Skills in the area of reading blueprints and technical documents are also desired.<br>
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<b>Selective Certification Requirement - Driver's License:</b> This position requires a current and valid driver's license to operate a motor vehicle.</div><p></p>
<div><h2 class="jobSectionHeader"><b>Supplemental Information</b></h2></div>
<div><p>Any additional information may be attached to your online application, submitted by email to Recruitment@courts.hawaii.gov, or mailed to the following address: Hawai`i State Judiciary, Human Resources Department, 426 Queen Street, First Floor, Honolulu, Hawai`i 96813.<br>
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Education: <b>If you are using education as a substitute for experience, you must submit a copy of your official transcript(s) at the time of application.</b> If you are selected, you will need an official transcript (not a copy) indicating the completion of the training or the awarding of the appropriate degree.</p></div></div></div><p></p><br /> <div id='job-id'>Job Id: TrZUBgcDsSEr1Rb5v+rjJEDulByAr2sER/vNCXxdVj04jLGNjhgTLMg7U0E8HK/teHceQnZekqNY8PvrWetjPXOKY5hGknuJE+WFcQ6aLSxYOmu30Zy1rIvFaUQ0L1MMgEIl1c4i1bEzDf8MXxG8o+yhCGGP1t8eAB5ZdrJIUnfHFaArcfZKKPrTCmfopYYXA5uyhpwud0iQy6UwQCRQMG+3zQ==</div>

Court Operations Specialist IV (Office of Project Management)

Balanced Bookkeeping & Tax Services

<p><b>Job Overview</b><br/>We are seeking a detail-oriented Administrative, Payroll and Data entry specialist to join our team. This role is essential in supporting our our office while working with both the accountants and the clients.</p><p><b>Duties</b></p><p>1. Administrative Support</p><ul><li>Assist in daily operations and administrative tasks such as answering phones and greeting clients.</li><li>Manage office supplies and manage inventory.</li><li>Enter and update client information in our systems.</li></ul><p>2. Payroll Management and Data Entry</p><ul><li>Process payroll accurately and on time.</li><li>Maintain payroll records and ensure compliance with regulations.</li><li>Data enter client transactions and reconcile bank accounts in Quickbooks and other accounting software.</li></ul><p>3. Client interaction</p><ul><li>Provide excellent customer service to clients and address inquiries or guide them to appropriate team member.</li><li>Maintain confidentiality and professionalism in all interactions.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience in data entry or similar administrative roles is preferred.</li><li>Strong proficiency in Microsoft Office Suite (Word, Excel, Outlook).</li><li>Excellent attention to detail and organizational skills.</li><li>Ability to multitask and prioritize tasks effectively</li><li>Strong communication and interpersonal skills.</li><li>Knowledge of accounting software and payroll systems is a plus.</li><li>Proficient typing skills with a strong attention to detail and accuracy.</li><li>Familiarity with database management systems and data collection methods.</li></ul><p>If you are a motivated individual who enjoys working with people and data and has a passion for organization, we encourage you to apply for this exciting opportunity.</p><p>Job Type: Full-time</p><p>Pay: From $18.00 per hour</p><p>Expected hours: 40 per week</p><p>Benefits:</p><ul><li>Paid time off</li></ul><p>Work Location: In person</p><br /> <div id='job-id'>Job Id: E/Dq5a+cO6a+NNRq0IpIDRDjfLWnpCgGw00nHKKGzYcpWwb74K0/hF02ScjS2FyBO1G2IvH3GSIS0fZ5fBQwr3PLnx/2jU6kWgrQHJZh7PSNFtUjvjK8Plb3cFzjXKwdjcFYBMJH7zQG1pstce5Mae0s</div>

Administrative Assistant, Payroll, Data Entry

Midciti Hospital

<p><b>Job description</b></p><p>Position Overview: We are seeking a highly qualified and experienced Anesthesia Specialist to lead our Intensive Care Unit (ICU) and oversee critical departmental operations.</p><p>Key Responsibilities:</p><ul><li>Serve as the primary Anesthesia Specialist and In-charge of the Intensive Care Unit (ICU)</li><li>Provide comprehensive clinical anesthesia services</li><li>Administratively supervise Operation Theaters and ICU operations</li><li>Ensure smooth and efficient daily departmental activities</li><li>Manage patient care protocols and treatment strategies</li><li>Coordinate with medical teams to optimize patient outcomes</li><li>Implement and maintain high standards of medical care and patient safety</li><li>Oversee staff management and professional development</li><li>Maintain accurate medical records and documentation</li></ul><p>Qualification Requirements:</p><ul><li>MBBS or equivalent medical qualification recognized by PMDC.</li><li>Level-III qualification such as FCPS or equivalent in Anesthesia</li><li>Minimum of 4-5 years post-qualification experience in anesthesia</li></ul><p>Preferred Qualifications:</p><ul><li>Demonstrated experience managing an Intensive Care Unit</li><li>Background in academic medical institutions</li><li>Advanced clinical and administrative skills</li><li>Strong leadership and team management capabilities</li></ul><p>Professional Competencies:</p><ul><li>Expert knowledge of anesthesiology and critical care</li><li>Excellent clinical decision-making skills</li><li>Proficient in advanced medical technologies</li><li>Strong communication and interpersonal abilities</li><li>Ability to work in high-pressure medical environments</li></ul><p>Work Environment:</p><ul><li>Hospital-based setting</li><li>Requires flexible working hours</li><li>May involve on-call responsibilities</li><li>Dynamic and challenging medical workplace</li></ul><p>Location: Midciti Hospital - https://goo.gl/maps/7JkPikUCznLF5Mka7</p><p><b>Start Date: Immediate openings available</b></p><p>How to Apply: Submit your Resume / CV at: hrm@midcitihospital.com<br/>&amp; 0304-4109725.</p><p>Midciti Hospital is an equal opportunity employer committed to creating a diverse and inclusive workplace.</p><p>Job Type: Full-time</p><p>Work Location: In person</p><br /> <div id='job-id'>Job Id: wgoE1g++vCI54x877wckMFqmJyY1IkbSOYUKaF4nP9MNz2FC9aDXDLPVZJfxx3YV0gzdcEDiCrCyeiVCIs9GLwybSQ2pP/h8kQz8fcex7NxyJIpoYsvyWUUFDw==</div>

Anesthesia Specialist

TalentPop App

<div>
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  Streamline Processes, Drive Impact &ndash; Join us as an Automations and Operations Specialist!
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 Are you passionate about creating efficiency through automation? We are looking for a talented HubSpot/Zapier Automations and Process Specialist to join our dynamic remote team. If you're ready to elevate your career and make a meaningful difference, this is your chance!
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  What You&rsquo;ll Do
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   Analyze Recruitment, Sales, and Customer Success workflows to enhance and streamline processes.
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   Collaborate with department leads to document workflows and create effective Standard Operating Procedures (SOPs).
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   Design and manage automations using tools like HubSpot Workflows and Zapier.
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   Regularly evaluate and optimize existing processes for increased efficiency.
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   Support onboarding and operations with organized administrative assistance.
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   Maintain thorough and clear documentation for each automation and SOP created.
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  What We&rsquo;re Looking For
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   At least 1 year of experience in automation creation and lead generation.
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   Strong communication, organizational, and problem-solving skills.
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   Ability to manage multiple projects with keen attention to detail.
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   A collaborative mindset and ability to work across departments.
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   Familiarity with HubSpot Workflows and Zapier (preferred but not required).
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   Tech-savvy, resourceful, and proactive in finding solutions.
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  Why Join Us?
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   Yearly performance-based salary increases.
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   Paid time off and a monthly health stipend.
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   Performance recognition and year-end bonuses.
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   Stable, full-time remote role on a US PST schedule.
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   Opportunities for career growth in a thriving team environment.
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 Be part of a team that's transforming how we work through smart, scalable systems. If you're excited about improving workflows and building impactful automations, we'd love to hear from you.
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<br /> <div id='job-id'>Job Id: fLH2sfH/oQsoP76VFdhJ90sbzcXTrdoBW0oIrlkq4HOFI3wXnzuLEDxKrTr9KWv/NARP0tX9iwrhGrF11Qfu4iBOZTgO76otkkRr1iHth4LnzaA9rl5K5YkbPbMkBB/ceMsWufHdBSNOjVu6D/DpTboGdORnOC7heowpL6cAnjSMnlLWg8fjtZiOwqXs4Rg=</div>

Remote Operations Specialist

Search 10000+ Administrative operations specialist jobs near you this August. New roles added regularly across leading industries. Apply today.