adminstration executive

Bidfood Middle East

<div>
 
 The Administration Executive will provide comprehensive administrative and clerical support to ensure efficient operation of the office. This includes managing documentation, maintaining filing systems, supporting internal teams, handling correspondence, coordinating with vendors, and assisting in logistics and procurement activities. The ideal candidate is highly organized, detail-oriented, and capable of multitasking in a dynamic, fast-paced environment.
 
 
 
 
 Key Responsibilities
 
 
 
 <ul>
 <li>
 Handle daily administrative tasks such as filing, document control, and correspondence.
 </li>
 <li>
 Coordinate office operations including supplies, equipment maintenance, and service providers.
 </li>
 <li>
 Support the Country Head and department managers with reports, meeting logistics, and calendar management.
 </li>
 <li>
 Ensure accurate data entry and management of internal databases and filing systems.
 </li>
 <li>
 Prepare and process purchase requests, vendor contracts, and payment follow-ups.
 </li>
 <li>
 Assist in onboarding and logistical support for new joiners.
 </li>
 <li>
 Handle travel arrangements and visa processing for staff.
 </li>
 <li>
 Maintain confidentiality and compliance with internal policies and procedures.
 
 
 </li>
 </ul>
 
 Required Qualifications
 
 
 
 <ul>
 <li>
 Bachelors Degree in Business Administration, Management, or related field.
 </li>
 <li>
 Minimum 2-3 years of experience in an administrative or office support role, preferably in a corporate or FMCG environment.
 </li>
 <li>
 Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint).
 </li>
 <li>
 Knowledge of office systems (printers, conferencing tools, etc.).
 </li>
 <li>
 ERP system familiarity (e.g., SAP, Oracle) is a plus.
 </li>
 <li>
 Fluent in English; Arabic is an advantage.
 </li>
 </ul>
</div>
 <div id='job-id'>Job Id: /W3pmQCmL1350rZBym4oiCwMcr2XQ6Nb/iZU462rKmK3QBI7fqCHA5y+dKGVo9QLpBgC+8zcn2s/g2k7btTL6hwMpLwB6P+ITdEdQwfd0/bTCnhRsrBwYRVQ/ZWfU3AanRaGyImpUlsWR2xCyTtC7lEMZflPbARDiq3RtF9OItBnrxE3dyvce/ccRKul</div>

Adminstration Executive

United Real Estate Company (URC)

<div>
 
 Job Description
 
 
 
 Responsible for finding new tenants, renewing leases, answering letters, all administration to ensure compliance with lease terms and management of legal issues, and to track financial obligations for all leasing documents in accordance with company policies and Leasing
 
 
 Skill Requirements
 
 
 
 <ul>
 <li>
 Bachelor's Degree in Business Adminstration
 </li>
 <li>
 3-5 years of relavent experiance in property managment and leasing
 
 
 </li>
 </ul>
 
 Responsibilities
 
 
 
 
 <ul>
 <li>
 Responsible for all administration to ensure compliance of leasing terms, tenant management and management of legal issues.
 </li>
 <li>
 Coordinates all leasing renewals and terminations as per the contract law.
 </li>
 <li>
 Keeps up to date with leasing contract law.
 </li>
 <li>
 Set up reports/follow-up scheme to regularly update status on main Leasing-related KPI&rsquo;s such as: Leasing status (leased units), rental income, average rent, lease term leasing status, and occupancy rates.
 </li>
 <li>
 Prepares documentation in coordination with the legal department, - side letters, addendums, rent reduction of termination of contracts.
 </li>
 <li>
 Ensures maintenance and filing of tenant and leasing contracts and LOIs.
 </li>
 <li>
 Maintains minutes of meetings with potential investors and internal and external stakeholders
 </li>
 <li>
 Generates potential leasing leads with an understanding of the tenant mix for each project.
 </li>
 <li>
 Maintains and updates the leasing database.
 </li>
 <li>
 Assists with reading and preparing work floor plans.
 </li>
 <li>
 Research common market leasing offers and prepare investment proposals based on an understanding of market leasing offers.
 </li>
 <li>
 Follow up on open issues and maintains relationships both internally, with other departments and externally with Investors.
 </li>
 <li>
 Prepares maintains and coordinates all documents required for contract preparations.
 </li>
 <li>
 Consult legal advisors to ensure that all documents or contracts are in accordance with legal regulations and company policies or to prepare termination agreements, extensions, amendments, etc.
 </li>
 <li>
 Provides assistance in all leasing functions and all related matters.
 
 
 </li>
 </ul>
 
 Job Summary
 
 
 
 
 <ul>
 <li>
 Job Title Leasing Executive
 </li>
 <li>
 Location Kuwait
 </li>
 <li>
 Function Property Management &amp; Leasing
 </li>
 <li>
 Qualification Bachelors
 </li>
 <li>
 Date Posted 21-01-2025
 
 
 </li>
 </ul>
 Apply Now
</div>
 <div id='job-id'>Job Id: EG0aVAr/YRD+kcw6fI1sCXWYFoDRAlxbs6DObIPJNzeCS7lJ2tn0HqwxUirm/EdnlMXaPFigrfVve2RjjYcuey3NrZx+Ya+nuA==</div>

Leasing Executive

Bingham Crisis Center

Position DescriptionBingham Crisis CenterTitle: Executive Director Date: July 28, 2025REPORTS TO: Board of Directors STATUS: ExemptMISSION STATEMENT:The Bingham Crisis Center&rsquo;s Mission is to prevent domestic and sexual violence, protect victims, and empower survivors.POSITION SUMMARY:The Executive Director provides overall staff supervision, project supervision and oversight, fiscal oversight and overall quality assurance of services with the Domestic Violence/Sexual Assault Advocacy Program services. The Executive Director is the authorized agent for the Bingham Crisis Center, Inc. The Executive Director is responsible for securing grant funding for program services. The Executive Director ensures compliance with grant program requirements and serves as the central point of contact for all project activities. The Executive Director ensures that collaboration occurs and services are streamlined. The Executive Director has the responsibility of staff and project guidance, collaboration with project partners, and final assurance of timely project reporting. The Executive Director reports directly to the Board of Directors.Essential Job Functions:Provide Effective Program Services, Management and Administration: The Executive Director will coordinate all project activities and coordinates the day-to-day operations of the domestic violence/sexual assault advocate program services. The Executive Director provides overall staff supervision, project supervision and oversight, fiscal oversight and overall quality assurance of services with the Domestic Violence/Sexual Assault Advocacy Program services. The Executive Director is the authorized agent for the Bingham Crisis Center, Inc.The Executive Director is responsible for securing grant funding for program services. The Executive Director ensures compliance with grant program requirements and serves as the central point of contact for all project activities. The Executive Director ensures that collaboration occurs and services are streamlined. The Executive Director has the responsibility of staff and project guidance, collaboration with project partners, and final assurance of timely project reporting. The Executive Director is responsible for all hiring and dismissal of staff.The Executive Director will ensure that Domestic Violence and Sexual Assault Advocates receive regular supervision and debriefing for difficult cases. The Executive Director has the responsibility for planning and holding regular advocate training and staff meetings. The Executive Director oversees crisis intervention, emergency shelter, court advocacy, transitional housing, case management, and counseling and support group referrals along with other program services. The Executive Director is a trained advocate and fills in as needed with direct victim services.The Executive Director needs to be flexible and have the ability to work on weekends when needed to finish financial grant reporting or for fundraising activities. Also, the Executive Director needs to have the ability to collaborate effectively with law enforcement, probation, court systems, prosecuting attorney and other collaborative partners. The Executive Director ensures that all insurance requirements are met and that licensing and professional fees are maintained for the agency. Attend conferences, trainings and meetings as required by the position. Stay abreast of current issues pertinent to profession by reading research articles, books, videos and other related media.The Executive Director serves as a good-will ambassador in the community. The Executive Director is an active participant in fundraising activities implemented by the Board of Directors. The Executive Director reports directly to the Board of Directors.Executive Director must also have the education, and/or equivalent experience or training in administration/management, including leadership and program management, human resources management, grants/fiscal management, community and partnership building, and knowledge of all applicable and relevant local, State and Federal laws/regulations.Fundraising - Promotion and active involvement in fundraising activities which include Walk a Mile in Her Shoes, 5K Fun Run, Chili Feed and Auction and others as organized throughout the year.MINIMUM QUALIFICATIONS<ul><li>Prefer College Degree in a related field or High School graduate with education and/or equivalent experience or training to effectively and efficiently achieve the organizational mission.</li><li>Experience in planning, scheduling and coordinating meetings and events.</li><li>Must be able to work independently as well as with a team.</li><li>Possess good written, verbal and record keeping skills.</li><li>Strong interpersonal and problem solving skills.</li><li>Possess an understanding of Federal and State grants.</li><li>Must be sensitive to the needs of people, spoken and unspoken, and be tolerant of diverse lifestyles and values.</li><li>Willing to develop a working knowledge of resources for victims of intimate partner violence.</li><li>Must be able to pass a background check.</li><li>Must have a valid driver&rsquo;s license and current proof of insurance.</li><li>Must understand the strict rules of confidentiality under which the Bingham Crisis Center operates and agree in writing to abide by them.</li><li>Able to understand and operate Word, PowerPoint, Publisher and Excel.</li><li>Basic understanding of General Accepted Accounting Practices (GAAP).</li><li>Must be bondable and possess a high credit score.</li></ul>PHYSICAL REQUIREMENTS:1. Approximately 90% of the time is spent sitting.2. Approximately 10 % of the time is spent standing, walking, bending, kneeling and lifting.3. Occasionally lifts 25 lbs.4. Off-site meetings, travel to other offices, seminars, etc.WORKING CONDITIONS/ENVIRONMENT:Approximately 90% of time is spent indoors in temperature-controlled environment and 10% traveling to out-of-office activities. This position requires sharing office space with other staff.TOOLS AND EQUIPMENT:Equipment used includes computer software such as e-mail, creating documents/spreadsheets, fax and copy machines, and other general office equipment. Should possess a valid driver&rsquo;s license and have access to reliable, insured transportation to attend off-site meetings, conferences, and events as well as visiting various programs and partner agencies.Job Type: Full-timeBenefits:<ul><li>Dental insurance</li><li>Flexible schedule</li><li>Health insurance</li><li>Paid time off</li><li>Retirement plan</li><li>Vision insurance</li></ul>Education:<ul><li>High school or equivalent (Required)</li></ul>Ability to Commute:<ul><li>Blackfoot, ID 83221 (Required)</li></ul>Willingness to travel:<ul><li>25% (Required)</li></ul>Work Location: In person <div id='job-id'>Job Id: vyE/d1LQPYzHIrTwFai/6BahAJEZ4lV4ttyB1GOe/9yxtPG17Xpp8gq2vXG+3dkI//C72WkD6ipcZNSHE1Jc7ltPt80G/U9fRgWAdSH2RDJYxt4oBO+gTnc=</div>

Executive Director

Abu Dhabi projects and infrastructure centre

Job Title: Executive Administrator&nbsp;The Executive Administrator serves as a key support figure within the organization, providing comprehensive, high-level administrative assistance to executive leadership. This role is instrumental in ensuring the smooth and efficient operation of the executive office by managing a wide range of administrative responsibilities with professionalism, discretion, and attention to detail.&nbsp;Working in close collaboration with executives and their respective teams, the Executive Administrator is responsible for managing complex calendars, scheduling and coordinating meetings, preparing documentation, and ensuring all logistical arrangements are handled efficiently. The role requires proactive planning, adaptability, and the ability to prioritize multiple tasks in a fast-paced environment.&nbsp;In addition to managing daily operations, the Executive Administrator serves as a primary point of contact for both internal and external stakeholders, fostering clear and professional communication on behalf of the executive office. A critical aspect of the role includes handling sensitive and confidential information with the utmost discretion and maintaining a high standard of organizational integrity and confidentiality.&nbsp;By anticipating the needs of the executive team and responding with timely and effective support, the Executive Administrator contributes to enhancing productivity, streamlining workflows, and enabling leadership to focus on strategic priorities.

Executive Administrator (Executive Director Governance & Planning)

MeshSquare

Job descriptionJob Title: HR AssiatantLocation: RawalpindiDepartment: Human ResourcesCompany: Meds Nexus Pvt LtdJob Summary:The HR Assistant will assist the HR department with various HR functions, including recruitment, employee relations, benefits administration, and record-keeping. All responsibilities, updates, and task outcomes will be reported directly to the HR Executive or HR Manager to ensure alignment with departmental goals and company policies.Key Responsibilities:1. Recruitment Support:- Assist in the recruitment process by posting job vacancies, scheduling interviews, and coordinating with candidates, reporting all activities directly to the HR Executive or HR Manager.- Prepare and coordinate onboarding for new hires, keeping the HR Executive or HR Manager updated on all onboarding processes and documentation completion.2. Employee Relations:- Act as the initial contact for employee inquiries and provide information on HR policies and procedures, escalating issues or complex questions to the HR Executive or HR Manager as needed.- Support employee engagement activities and events, with regular status updates and planning details reported to the HR Executive/HR Manager.3. HR Administration:- Maintain accurate employee records in the HR information system (HRIS) and physical files, submitting regular updates to the HR Executive or HR Manager.- Process documents related to employee status changes and report any updates directly to the HR Executive or HR Manager.4. Benefits Administration:- Coordinate with benefits providers and assist employees with benefits enrollment, changes, and inquiries, keeping the HR Executive or HR Manager informed of all transactions and issues.- Support annual benefits enrollment and ensure the HR Executive or HR Manager is briefed on any enrollment updates or employee feedback.5. Compliance and Policy Support:- Monitor labor laws and company policy changes and report findings to the HR Executive or HR Manager for necessary action.- Assist with audits, reporting, and development of HR policies under the guidance of the HR Executive or HR Manager.6. Training &amp; Development:- Organize and coordinate training sessions as per the HR development plan, providing schedules and updates directly to the HR Executive or HR Manager.- Track training completions and ensure the HR Executive or HR Manager is informed of participation records.7. Employee Attendance &amp; Payroll Support:- Maintain attendance records and support payroll processing by directly reporting timesheets and attendance information to the HR Executive or HR Manager.- Assist with leave management, ensuring accurate documentation and updates to the HR Executive or HR Manager on all leave records.8. General HR Support:- Assist in any ad-hoc HR projects or initiatives as required by the HR Executive or HR Manager.- Foster a positive workplace culture aligned with company values, reporting suggestions and feedback directly to the HR Executive or HR Manager.Requirements:Education: Bachelor&rsquo;s degree in Human Resources, Business Administration, or a related field.Experience: 1-2 years in HR or administrative support roles preferred.Skills:Strong communication and interpersonal skills.Excellent organizational skills and attention to detail.Proficiency in MS Office (Excel, Word, PowerPoint) and familiarity with HR software/HRIS.Ability to handle sensitive information with confidentiality and integrity.Key Competencies:Reporting: Regularly communicates with the HR Executive or HR Manager on all aspects of the role.Customer Service Orientation: Responds to employee needs and inquiries promptly and professionally.Adaptability: Able to manage competing priorities and work under pressure.Team Player: Works collaboratively within the HR team and across departments, with all actions aligned to the guidance of the HR Executive or HR Manager.Job Rewards and Benefits:- Paid Leaves- HR Bonus- Loan Policy- Advance Salary- Yearly Loyalty Rewards- Leave Encashment- Inflation Bonus- Promotion- Increments- Medical (TBD)- Employee Contributory Saving Plan- Saturday and Sunday Off- Complimentary Food (Dinner) &amp; Tea/Green Tea (Two times)Job Timings : 5-30 pm - 2:30 amJob Type: Full-timePay: Rs50,000.00 - Rs60,000.00 per monthWork Location: In person Asghar Mall Road, RawalpindiJob Type: Full-timePay: Rs50,000.00 - Rs60,000.00 per monthWork Location: In person <div id='job-id'>Job Id: nkcZLIAGyinZWmFelqnrI58lkxSekzNBhDsRVgeTsKtthx28v1SVRmANzX9dOlxBRDtwETbDsE6f70AMfkeVe9563vsAuVh0vLY6+KNFvswLHA==</div>

HR Assistant

NCC Holding

<div>
 
 
 Job Title: Executive Assistant to Group CEO
 
 
 
 
 Location:
 
 
 NCC Holding, HQ Office, Kizad, Abu Dhabi &ndash; UAE.
 
 
 
 
 Reporting To:
 
 
 Group Chief Executive Officer
 
 
 
 
 
 
 
 Job Summary:
 
 
 
 
 
 
 We are seeking a dynamic and highly organized
 
 Executive Assistant to support the Group CEO
 
 of a fast-paced, multi-sector organization operating in
 
 catering, hospitality, construction
 
 , and allied industries. The EA will act as a strategic partner and right hand to the Group CEO, providing executive-level administrative support, coordinating cross-functional projects, managing stakeholder communications, and ensuring smooth operations of the executive office.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 
 
 
 Executive &amp; Strategic Support
 
 
 <ul>
 <li>
 Manage the Group CEO&rsquo;s complex calendar &mdash; internal meetings, site visits, board meetings, and industry events.
 </li>
 <li>
 Prioritize and coordinate daily tasks and long-term commitments to ensure optimal time management.
 </li>
 <li>
 Prepare reports, presentations, tender documentation, and briefing materials for executive meetings.
 </li>
 <li>
 Support the Group CEO in tracking the progress of strategic projects across catering, hospitality, construction and other subsidiaries.
 </li>
 </ul>
 
 
 
 
 
 Liaison &amp; Communication
 
 
 <ul>
 <li>
 Act as the primary point of contact between the Group CEO and internal departments (Operations, Finance, HR, Legal, Site Management).
 </li>
 <li>
 Liaise with senior clients, partners, government officials, and board members professionally and efficiently.
 </li>
 <li>
 Draft internal communications, client correspondence, and executive summaries with a focus on tone and confidentiality.
 </li>
 </ul>
 
 
 
 
 
 Meeting &amp; Travel Coordination
 
 
 <ul>
 <li>
 Organize and prepare agendas for high-level meetings, taking minutes and ensuring action items are followed up.
 </li>
 <li>
 Plan and manage travel itineraries, visas, and accommodation &mdash; including site visits across regions or countries.
 </li>
 <li>
 Support event coordination for corporate events, ribbon cuttings, hospitality launches, etc.
 </li>
 </ul>
 
 
 
 
 
 Administrative Management
 
 
 <ul>
 <li>
 Manage confidential information and sensitive documents (contracts, MoUs, strategic plans).
 </li>
 <li>
 Oversee the preparation of expense reports, approvals, and budget tracking related to the executive office.
 </li>
 <li>
 Maintain organized digital and physical filing systems for executive documentation.
 </li>
 </ul>
 
 
 
 
 
 Required Qualifications:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or related field
 </li>
 <li>
 Minimum of
 
 5+ years of EA experience
 
 , with
 
 at least 3 years supporting C-level executive (e.g., CEO, CFO, COO, etc.)
 
 </li>
 <li>
 Industry experience in
 
 hospitality, catering, construction, or facilities management
 
 is highly preferred
 </li>
 <li>
 Knowledge of operational structures, site-based businesses, and project-driven environments is an advantage
 </li>
 </ul>
 
 
 
 
 
 Key Skills &amp; Competencies:
 
 
 <ul>
 <li>
 Outstanding communication and interpersonal skills
 </li>
 <li>
 Strong project coordination and multitasking abilities
 </li>
 <li>
 Excellent time management and ability to prioritize under pressure
 </li>
 <li>
 High level of discretion, diplomacy, and integrity
 </li>
 <li>
 Proficiency in Microsoft Office, Google Workspace, and project tracking tools (e.g., Asana, Monday.com)
 </li>
 <li>
 Familiarity with contract handling, vendor management, or tender processes (a plus)
 </li>
 </ul>
 
 
 
 
 
 Benefits:
 
 
 <ul>
 <li>
 
 Attractive compensation package
 
 tailored to the candidate's experience and qualifications
 </li>
 <li>
 Opportunity to work closely with senior leadership in a dynamic and fast-paced environment
 </li>
 <li>
 Career growth and development opportunities
 </li>
 <li>
 Supportive and collaborative workplace culture
 </li>
 </ul>
 
 
</div>
 <div id='job-id'>Job Id: rJBXU+sVjXX4qp29AKQYonm3UrHdfsrQ1A0J0o8fecmqIV9pZKhGJO2cV26bDLVwcQvLdHWGa0A/XbFQIiTG9WFvkDgeQveNvQ==</div>

Executive Assistant to Group CEO

Salt

<div>
 
 
 ***HIRING***
 
 
 
 
 
 
 I am working with my client who are a huge data &amp; ai company in
 
 Abu Dhabi
 
 , who are looking for an Executive Assistant on a
 
 six-month contract,
 
 with the view to convert to Perm.
 
 
 
 
 
 
 You MUST be an immediate joiner
 
 .
 
 
 
 
 
 
 Job Description: Executive Assistant
 
 
 
 
 Salary - 16,000 - 19,000 AED Per Month
 
 
 
 
 Location: Abu Dhabi
 
 
 
 
 Contract Length - 6 Months
 
 
 
 
 Start Date - ASA
 
 P
 
 
 
 
 
 
 The Opportunity:
 
 
 
 My client is looking for a highly organised Executive Assistant to provide comprehensive administrative and operational support to a high-profile CEO. This is a role requiring the utmost professionalism, confidentiality, and attention to detail. The successful candidate will be responsible for managing both executive-level administrative tasks and the day-to-day operations of the office.
 
 
 
 
 
 
 Key Responsibilities:
 
 
 
 
 Executive Support:
 
 
 <ul>
 <li>
 Provide high-level administrative support to the Senior Executive, including managing the executive's calendar, scheduling meetings, and coordinating travel arrangements.
 </li>
 <li>
 Handle confidential information with discretion and ensure the executive is well-prepared for all meetings and engagements.
 </li>
 <li>
 Screen and manage incoming communications, including emails, calls, and correspondence, prioritizing and responding as necessary.
 </li>
 <li>
 Prepare and edit documents, presentations, and reports for the executive.
 </li>
 <li>
 Organize and maintain the executive&rsquo;s files and records, ensuring confidentiality and security.
 </li>
 <li>
 Serve as the primary point of contact between the executive and internal/external stakeholders, ensuring smooth communication and coordination.
 </li>
 </ul>
 
 
 
 
 
 
 
 
 Requirements:
 
 
 <ul>
 <li>
 Bachelor&rsquo;s degree in business administration, Management, or a related field is preferred.
 </li>
 <li>
 A minimum of 7 years of experience in an Executive Assistant role.
 </li>
 <li>
 Experience supporting C-level executives, preferably within a high-profile or confidential environment.
 </li>
 <li>
 Excellent organizational and multitasking skills, with the ability to manage multiple priorities and deadlines.
 </li>
 <li>
 Strong communication skills, both written and verbal, with fluency in English; fluency in Arabic is an advantage not a must-have.
 </li>
 <li>
 Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
 </li>
 <li>
 Ability to work independently with minimal supervision, demonstrating sound judgment and discretion.
 </li>
 <li>
 High level of professionalism, integrity, and confidentiality.
 </li>
 <li>
 Fluent in English.
 </li>
 </ul>
 
 
 
 
 
 
 
 Many Thanks,
 
 
 Ollie
 
</div>
 <div id='job-id'>Job Id: xcKxkWDS7qcm017tPqF4cg+5lmHv46YDBgyUox6gDcQrodCcJNyslhIyPPvgSinIPEKeIl2OakJOZwnDyZKLttnF7HCQ7YE4pA==</div>

Executive Assistant to Chief Executive Officer

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