construction site administrator

Job Summary:We are seeking a proactive and detail-oriented Site Administrator with immediate availability and UAE construction experience to support our project site operations. The ideal candidate will handle site documentation, coordinate with suppliers and subcontractors, assist project managers, and ensure compliance with company and regulatory requirements.Key Responsibilities:<ul><li>Manage day-to-day administrative activities at the construction site.</li><li>Maintain accurate records of daily site activities, reports, attendance, and permits.</li><li>Support project managers with document control, including drawings, RFI logs, and material submittals.</li><li>Handle communication between site teams, consultants, and head office.</li><li>Coordinate delivery schedules with suppliers and verify receipt of materials.</li><li>Monitor staff attendance and submit time sheets to HR.</li><li>Ensure all necessary site documentation (safety certificates, permits, etc.) is up to date.</li><li>Assist with procurement follow-ups and logistic arrangements.</li><li>Keep track of inventory and consumables used on-site.</li><li>Maintain filing systems (electronic and hard copy) for easy retrieval.</li></ul>Qualifications:<ul><li>Proven UAE experience (2-5 years) in a similar role in the construction industry.</li><li>Strong organizational and communication skills.</li><li>Good knowledge of document control procedures and construction site protocols.</li><li>Familiar with UAE labor laws and safety standards.</li><li>Proficient in MS Office Suite (Word, Excel, Outlook).</li><li>Ability to work independently under pressure in a fast-paced environment.</li><li>Knowledge of project management software is an advantage (e.g., Aconex, Procore).</li></ul>Preferred:<ul><li>Immediate joiners currently available in UAE.</li><li>Experience in working on large-scale civil or MEP projects.</li><li>Arabic speaking is a plus but not mandatory.</li></ul>Job Type: Full-time <div id='job-id'>Job Id: /fGd7whwdur2LlYPVu2D61oCvlObpHuQrcb+8pa6csAAYZPynVFOUwEf9ZQe5kfw2p3tODw2zybp0BuXYLb54hmxw01Yo3TBJrqBc9mWkTVmDT9NVKt8kUDvMOb2shXGaqd68EI=</div>

Construction Site Administrator

Job Description &ndash; Construction Site Admin (UAE Experience)Position Title: Construction Site AdministratorLocation: Project Site, UAEExperience Required: Minimum 2&ndash;3 years in a similar role within the UAE construction industryKey Responsibilities:&middot; Maintain and update site documentation, records, and registers.&middot; Manage daily attendance, time sheets, and labor records.&middot; Prepare and track site correspondence, material requests, and delivery notes.&middot; Coordinate with head office and subcontractors regarding site logistics and documentation.&middot; Ensure compliance with company and project documentation standards.&middot; Assist with mobilization and demobilization procedures for manpower and equipment.&middot; Maintain records of permits, inspections, and safety documentation.&middot; Provide administrative support to the site engineers and project managers.Qualifications &amp; Skills:&middot; Proven experience in site administration on construction projects in the UAE.&middot; Knowledge of document control systems and site procedures.&middot; Proficiency in MS Office (Excel, Word, Outlook).&middot; Excellent organizational and communication skills.&middot; Able to work under pressure and meet deadlines.Kindly share the CV to hr@albanna-raed.com, kindly mentioned date of joining and salary expectationJob Type: Full-timePay: AED5,000.00 - AED6,000.00 per month <div id='job-id'>Job Id: VlgfpYuDj+bQQnbrMIpaygPIMmw5qh+s0qNMaKStgZ1u2a9qdCVefoZR0qS1aNE7uYCJqgn9MSTTrAUlOQWCshvRKalAYoDQZ9Ll85u52PIKz3IKF0y3m2R/MHLS</div>

Construction Site Admin

Abunayyan Holding

<div>
 
 
 Position
 
 : Project Administrator
 
 
 
 Location
 
 : Mecca / Jeddah, Saudi Arabia
 
 
 
 Contract
 
 : 18-Month Term | Full-time
 
 
 
 Reports to
 
 : Senior Project Director
 
 
 
 Project
 
 : Third Expansion of the Mecca Grand Mosque
 
 
 
 
 
 We are hiring a Project Administrator to support one of the most iconic and sacred infrastructure projects in the world &mdash; the ongoing expansion of the Mecca Grand Mosque. This role plays a key part in coordinating project documentation, ensuring compliance with ISO 9001 standards, and maintaining smooth communication across stakeholders.
 
 
 
 
 
 You&rsquo;ll work directly with leadership teams and regulatory authorities to manage RFIs, submittals, approvals, and close-out packages. Your contributions will help uphold operational excellence in a project that holds deep cultural and religious significance.
 
 
 
 
 
 
 Responsibilities Include
 
 
 <ul>
 <li>
 Manage project documentation and control systems
 </li>
 <li>
 Prepare high-level dashboards and reports
 </li>
 <li>
 Track project timelines and escalate risks proactively
 </li>
 <li>
 Coordinate executive and stakeholder meetings
 </li>
 <li>
 Ensure full ISO 9001 compliance
 </li>
 <li>
 Support audit preparation and regulatory documentation
 </li>
 </ul>
 
 
 
 
 
 Requirements
 
 
 <ul>
 <li>
 10+ years in project administration or documentation roles (construction or infrastructure)
 </li>
 <li>
 Experience with ISO 9001, document control systems, and MS Office
 </li>
 <li>
 Strong English communication; Arabic is a plus
 </li>
 <li>
 Preference for Muslim candidates due to site access restrictions
 </li>
 <li>
 Detail-oriented, collaborative, and calm under pressur
 </li>
 </ul>
 
 
 
 
 Join a mission-driven project that blends operational precision with cultural significance.
 
</div>
 <div id='job-id'>Job Id: bXBkecPGrO6gT1ZXnM5ey0pRCBgxR2uOdVnOnTloxA0jkCatLtFNZ+DV1X1zHH2KwZlonOpNIJYmcsbGW4KZTmf533dPsSzDBA==</div>

Project Administrator

Vanderlande

<div>
 
 Together, We Make the Difference
 
 
 
 We are a leading provider of innovative, high-performance solutions for airport logistics. Our portfolio includes products and services for baggage and cargo handling, advanced software for the digitalization of logistics processes, and a comprehensive range of maintenance and support services. Our major clients include renowned airports and airlines around the world.
 
 
 Be a part of the Project Execution Team as a
 
 Site Administrator
 
 (Site-based)in Riyadh, KSA.
 
 
 
 What are my responsibilities?
 
 
 
 <ul>
 <li>
 Coordinate the issuance, renewal, and tracking of gate passes for site personnel, subcontractors, suppliers, and visitors.
 </li>
 <li>
 Ensure all individuals entering the site have the required safety inductions and documentation.
 </li>
 <li>
 Liaise with security to enforce access control procedures.
 </li>
 <li>
 Maintain up-to-date records of gate passes and access logs.
 </li>
 <li>
 Manage office supplies, PPE, and other site consumables in coordination with different departments.
 </li>
 <li>
 Provide general clerical support to the site management team.
 </li>
 <li>
 Support in organizing site meetings, preparing minutes, and following up on action items.
 </li>
 <li>
 Serve as a point of contact between the Site and different teams for administrative matters.
 </li>
 <li>
 Assist with scheduling deliveries and coordinating with various stakeholders.
 
 
 </li>
 </ul>
 
 What do I need to qualify for the role?
 
 
 
 <ul>
 <li>
 Diploma or bachelor's degree or equivalent in business administration or a similar field.
 </li>
 <li>
 Minimum 3 years of administrative experience in a site environment, preferably in construction or engineering environments.
 </li>
 <li>
 Strong organizational and communication skills.
 </li>
 <li>
 Proficient in MS Office (Word, Excel, Outlook).
 </li>
 <li>
 Familiarity with access control and construction safety practices.
 </li>
 <li>
 Strong organizational and time management skills with the ability to remain flexible, accommodate interruptions, multi-task, and set/re-set priorities in a fast-paced, constantly changing environment.
 </li>
 <li>
 Strong attention to detail and accuracy.
 </li>
 <li>
 Able to accommodate a flexible work schedule.
 </li>
 <li>
 Independent thinking, problem-solving skills, discretion, and integrity are required.
 </li>
 <li>
 Self-starter who can work independently.
 </li>
 <li>
 Good communication skills in English and Arabic.
 </li>
 <li>
 A valid KSA driving license.
 </li>
 </ul>
</div>
 <div id='job-id'>Job Id: aHPBxG588oMkJLTp6WFZ4UhgRNWnt82N2HGQmC9BOtTNivIbxLuekJ1pvYdVSv/R0DKFJUfc3PM00qpSoOw2ne1gl4iR5D9ghVRIO9+RYtXzsLI4A7H2807Rf4bwPFnosnGaIaY6jbrIJAEsE4lV6fpQXbjCWxeo</div>

Site Administrator (Site-based)

Ashland School District

<div></div><div><ul><div><div>JobID: 1222</div></div> 
<div><div>
Position Type: 
 Student Support Services 
</div><div>
Date Posted: 
 7/28/2025 
</div><div>
Location: 
 TRAILS 
</div><div>
Date Available: 
 08/18//2024 
</div><div>
Closing Date:
 
 open until filled</div> 
<h1 class="jobSectionHeader">
Job Title: Elementary Student Affinity Group Advisor</h1>
<h1 class="jobSectionHeader">Reports To: Site Administrator</h1>
 
JOB SUMMARY 
An Affinity Group is made up of people who share a common identifier, ie: race, gender, gender identity, sexual orientation, etc. Affinity members can speak from the &ldquo;I&rdquo; perspective about being a participant in that group which allows for an exploration of one&rsquo;s own identity, a celebration of shared identity, and a safe place to discuss, and address some of the common challenges faced by members of the group. Each elementary school has one Affinity Group Advisor who fulfills two roles: 1) coordinate and facilitate one elementary student affinity group, including a minimum of one 45 minute meeting per month; and 2) support the facilitation of up to 3 other site student affinity groups; including meeting logistics, snacks and planning.
<h1 class="jobSectionHeader">ESSENTIAL DUTIES AND RESPONSIBILITIES</h1>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily with or without a reasonable accommodation. 
Professional Development
<ul><li>In District:
<ul><li>Attend affinity group advisor orientation and professional development, including mentorship sessions</li>
<li>Quarterly collaboration meetings with other affinity group advisors</li>
</ul></li><li>Regional:<ul><li>
Attend monthly affinity group advisors PLC hosted by the SOESD</li>
</ul></li></ul>Coordination
<ul><li>Coordinate and facilitate monthly meetings for one elementary student affinity group</li>
<li>Support the facilitation of other site affinity groups<ul><li>
Assist Administrator in identifying interested facilitators (other site staff or community members)</li>
<li>Conduct monthly debrief with facilitators and assist with any issues that arise</li>
</ul></li><li>Schedule meeting times and locations for all site student affinity groups in conjunction with family calendar and approval from site administrator.<ul><li>
Coordinate with site administrator to ensure an on-site emergency contact is available If meetings occur outside of school hours</li>
<li>If virtual location, set up calendar invites with Zoom link</li>
</ul></li><li>Coordinate participant invitations<ul><li>
Attain Power School list of potential student participants from site Administrator</li>
<li>Work with group facilitator to draft and send email and hard copy invites to potential student participants always using BCC and envelopes to ensure confidentiality</li>
<li>Invite new members via the networks of current group members</li>
<li>Working with Facilitators and with site Administrator oversight, be mindful of group membership and redefine who the group is for, if necessary</li>
<li>Keep confidential records of meeting attendance for each meeting including collecting attendance sheets from facilitators of other affinity groups at the school</li>
</ul></li><li>Manage materials<ul><li>
Each affinity group with a district-approved advisor or facilitator will receive funds to pay for snacks, materials, and activities. The advisor and facilitator(s) will plan for the year and stay within the allotted budget</li>
<li>Arrange purchases and orders for up to four affinity groups, complete reimbursement paperwork, and submit it to the site office manager</li>
<li>With Administrator oversight, review and vet any reading materials, video clips, etc before they are shared with groups</li>
</ul></li></ul>Communication
<ul><li>Collaborate with and support building affinity group facilitator(s)</li>
<li>Without breaking confidentiality, work with the group facilitator, school administrator, and SOESD SOBASS/Indian Ed. Specialists, District Equity Director if needed, to communicate:<ul><li>
Building or district-level issues</li>
<li>Updates about the group</li>
<li>Need for support in facilitating group</li>
<li>Need for support in the group&rsquo;s collective action plans</li>
<li>Advocacy for the group in school and community settings</li>
</ul></li><li>Provide photos, updates, news of the existence, purpose, and accomplishments of the group to the Site Administrator for inclusion in school newsletters and website news.</li>
<li>Share information with students about upcoming regional events hosted by the SOESD and SOU geared to each affinity group</li>
 </ul>Facilitation
<ul><li>In the initial meeting, lay out the purpose of the group, and create community agreements with participant input</li>
<li>Structure the meeting as appropriate for grade level, time allotted, and expressed needs of the group</li>
<li>Facilitate community-building and social-emotional well-being of the group</li>
<li>Facilitate sharing of lived experience, invite group celebration and support</li>
<li>Assist students in processing difficult topics, issues, and discussions</li>
<li>Plan for collective action, utilizing district policy and practices, such as:<ul><li>
Hold an event for student participation within the larger school community</li>
<li>Share salient themes with a school administrator (without breaking confidentiality)</li>
<li>Other leadership projects as determined by the group</li>
</ul></li><li>Solicit feedback from group members via the SOESD satisfaction survey, and adjust accordingly. Submit survey results to the district and SOESD as part of ongoing applications to funding sources</li>
<li>Work with Site Administrator and families to coordinate speakers to share with students at an affinity group meeting. If the speakers are not school district employees, they will need to complete the regular volunteer approval process</li>
<li>Coordinate student participation in regional events hosted by the SOESD and SOU</li>
<li>All elementary affinity groups can meet as often as desired but must meet for a minimum of 45 minutes each month</li>
</ul>
<h1 class="jobSectionHeader">OTHER DUTIES AND RESPONSIBILITIES</h1>
We believe that every individual makes a significant contribution to our success. That contribution should not be limited to assigned responsibilities. Therefore, this position description is designed to define primary duties, qualifications and job scope but should not limit the incumbent nor the organization to the work identified. It is our expectation that every employee will offer their services wherever and whenever necessary to ensure the success of the District&rsquo;s goals.
<h1 class="jobSectionHeader">SUPERVISORY RESPONSIBILITIES</h1>
All school employees have some responsibility for supervising students and assisting in maintaining a safe environment.
<h1 class="jobSectionHeader">QUALIFICATIONS</h1>
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
<ul><li>Current employees of the Ashland School District are strongly preferred. If no current employee is able to lead an affinity group, a community member can be hired as an employee to fill this role</li>
<li>Personally identify with the same affinity as students in the affinity group, or demonstrate a strong allyship for the particular affinity group.</li>
</ul>Don&rsquo;t think you have all the qualifications listed in the job description? We encourage you to apply even if you do not meet every qualification. Research shows that people from under-represented groups and women are significantly less likely to apply for some positions if they don&rsquo;t meet every qualification. At Ashland School District, we value representation and life experience. Our interest is in finding the best candidate for the job and hiring a diverse staff for our students. We also know that sometimes the best candidate may come from a less traditional background. We want to learn how your life experience, skills, and potential can help us meet the needs of our school community! 
 
 
PHYSICAL DEMANDS 
 
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
 
While performing the duties of this job, the employee is regularly required to communicate with others including understanding and being understood. While much of the work will be completed in an office environment, the employee will need to move between buildings, visiting sites throughout the district. This position requires use of a variety of digital systems, software, and hardware. This position may require some travel outside the district.
<h1 class="jobSectionHeader">WORK ENVIRONMENT</h1>
 
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 
 
The noise level in the work environment is usually low to moderate, but occasionally high depending upon activities. The employee is occasionally exposed to wet or humid conditions and outdoor weather conditions. Employee may be exposed to blood-borne pathogens 
 
 
VALUES 
The District is focused on eliminating systemic racism and its impact on student learning. ASD is committed to equal opportunity and nondiscrimination in all its educational and employment activities. The District prohibits discrimination based on race; national or ethnic origin; color; sex; religion; age; sexual orientation; gender expression or identity; pregnancy; marital status; familial status; economic status or source of income; mental or physical disability or perceived disability; or military service. Ashland Public Schools is an equal opportunity and affirmative action employer.</div></ul></div> <div id='job-id'>Job Id: /xH9Q/0RRJJ6QPZdaGlcL8yzZjdo5jghoj3favk0jVQ3n/osca+dzmT5GE6Q6JfUDVT7Hw+r+4HEVivh31odAYw+8l4faHM8/Ovz59IwNlfv241KxGEp0T5aJS3B06ZncrslAEUWGUvMasXDI8dTNmQRFETGgGWwqJq6PYDuc76kpJtF6JtQWryV2TdM778+zFuMfvcJn0m/dM195G/yDDAwxSKnw91PtXUPGjQ=</div>

Elementary Student Affinity Group Advisor; TRAILSL; Temporary

Top Notch Equipment

<div>Benefits: 
<ul><li>401(k) matching</li>
<li>Competitive salary</li>
<li>Employee discounts</li>
<li>Health insurance</li>
<li>Paid time off</li>
<li>Signing bonus</li>
</ul> 
Up to a $750 signing bonus!! 
 
We are looking for a Bookkeeper/Office Administrator to organize and coordinate administration &amp; bookkeeping duties. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness and communication. Other duties and responsibilities includes (but is not limited to): entering bills, sending checks, making office supplies arrangements, occasionally greeting visitors, and providing general administrative support to our employees. 2 year minimum experience as a Bookkeeper required. A successful Bookkeeper/Office Administrator should have experience with a variety of office software (Quick Books, email tools, spreadsheets and databases) and be able to accurately handle administrative duties. Ultimately, the Office Administrator should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation. 
 
Responsibilities 
 
<ul><li>Manage office General and Administrative budgets, ensure accurate and timely reporting</li>
<li>Organize office operations and procedures</li>
<li>General bookkeeping Accounts Payable, Accounts Receivable, Checking/Credit Card Reconciliation, Loan Reconciliation, and collections.</li>
<li>Coordinate with IT department on all office equipment</li>
<li>Ensure that all items are invoiced and paid on time</li>
<li>Inventory &amp; floor plan management</li>
<li>Provide general support to visitors</li>
<li>Address employees queries regarding office management issues (e.g. stationery, Hardware and travel arrangements)</li>
<li>Liaise with facility management vendors, including cleaning, catering and security services</li>
<li>Plan in-house or off-site activities, like parties, celebrations and conferences</li>
</ul>Skills 
 
<ul><li>Proven experience as an Office Administrator</li>
<li>Knowledge of office Administrator responsibilities, systems and procedures</li>
<li>Proficiency in google mail and all google apps</li>
<li>Proficiency in Quick Books 3+ Years Required</li>
<li>Hands on experience with office machines (e.g. fax machines and printers)</li>
<li>Excellent time management skills and ability to multi-task and prioritize work</li>
<li>Attention to detail and problem solving skills</li>
<li>Excellent written and verbal communication skills</li>
<li>Strong organizational and planning skills in a fast-paced environment</li>
<li>A creative mind with an ability to suggest improvements</li>
<li>High School degree; additional qualification as an Administrative assistant or Secretary will be a plus</li>
</ul>Benefit Conditions: 
 
<ul><li>Waiting period may apply</li>
<li>Only full-time employees eligible</li>
<li>Work Remotely - No</li>
</ul>This Job Is Ideal for Someone Who Is: 
 
Dependable <ul><li>- more reliable than spontaneous</li>
People-oriented <li>- enjoys interacting with people and working on group projects</li>
Adaptable/flexible <li>- enjoys doing work that requires frequent shifts in direction</li>
Detail-oriented <li>- would rather focus on the details of work than the bigger picture</li>
High stress tolerance <li>- thrives in a high-pressure environment</li></ul></div> <div id='job-id'>Job Id: OM5zqYlfQLcz3mlV8fOoVxDkhPXUXWsgSEJjrDjmbD5dqnI3RVCm9DYeOX/LwUMjOhu4AvUEtbMOVWFGD9azSdocxAXL5R0taKWXTKmIIRXERmI4</div>

Bookkeeper / Office Manager

Welingkar Institute of Management

<div><div><div>Role : General Manager-Facilities
Department : Administration
Qualification : Graduate, Masters will be preferred
Experience : 20 years
Broad Responsibility
<ul><li>Supervises all buildings and grounds, utilities, energy management systems
</li></ul>and safety/security systems in order to provide a safe, healthy, and
comfortable environment for students, faculty and staff.
<ul><li>Responsible for the scheduling and supervision of maintenance and repair
</li></ul>activities, contracted services, and custodial services, and ensuring the
physical operation of the institute meets budgetary and strategic objectives.
<ul><li>Providing necessary support for all conferences and seminars held in campus,
</li></ul>including hospitality services.
Principal Responsibility
1. Directs, supervises, and evaluates department staff; ensures staff receives
training related to specific job tasks and responsibilities
2. Directs, schedules, and oversees external contractors (electricians, plumbers,
excavators, roofers, painters, landscapers, etc.)
3. Coordinates all projects from conceptual design through construction
administration, and coordination of any consultant work.
4. Contributes to strategic planning by evaluating and projecting future facility
needs and proposing options to achieve them
5. Maintains records on personnel, purchasing, building data, building sites,
maintenance work.
6. Schedules and supervises maintenance workers engaged in building and
grounds upkeep and repair; responsible for safety and security, electrical,
plumbing, heating, air conditioning, and ventilation services
7. Collaborates with staff and administration to develop solutions to building
needs, including preparation of cabinetry plans and details
8. Develops and monitors department budget; orders equipment and supplies
and monitors inventory; makes requests for capital outlay expenditures as
needed
9. Ensures the proper disposal of hazardous and controlled wastes in
compliance with regulations and guidelines; works directly with outside
agencies such as OSHA, MIOSHA, and local and state health departments as
required
10. Develops, implements, and supervises preventative maintenance and
renovation programs for buildings, grounds, mechanical and electrical, utility,
and safety and security systems
11. Supervises custodial crew engaged in cleaning college buildings and
premises
12. Serves as administrator responsible for facility safety and meeting physical
ADA compliance standards, works closely with staff and state officials to meet
institute requirements
13. Prepares specifications for physical plant projects; estimates costs of
equipment, materials, labour, and supplies; prepares bid specifications for
projects, equipment, and contracted services; oversees site and building
projects performed by outside contractors
</div></div><div><div>14. Develops specifications for cost-effective campus energy management
systems; supervises the operations, maintenance and repair of such systems
15. Develops plans and specifications for remodelling projects, obtains estimates
and executes contracts, and ensures quality of workmanship, materials, and
equipment.
16. Collaborates with administrators and Safety and Security Personnel, to ensure
emergency plans remain current and meet standards within the safety plan
17. Serves as a liaison between institute and architect and engineering
consultants to review and update floorplans annually.
18. Responsible for the planning, cost estimating, capital plan execution, and
construction supervision.
19. Performs other related tasks as requested</div></div></div> <div id='job-id'>Job Id: qzVE8584KcT9u8DmwygEvb3CvBWDYjgOj9zf9DG62sV9ZU383FHGDDlIP0QsmWSFDg14n/t68WlVx/pZfbohSqpJ8ums0Shmdr2dh9bcNBnLkj8Lm6ccChrsNbXULuLXYxYgM2ZsFIk5IsfMy6vZNlzULVNNYEgIECNzseydeAhpfL41YEU=</div>

General Manager-Facilities

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