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documents control manager (dcm)

Liberal Construction, LLC

<div><p>Liberal Construction was established in 2010 in support of the U.S. Military&rsquo;s mission. Today, Liberal is a global organization headquartered in the U.S. providing design/build (D/B) and design/bid/build (D/B/B) services for Federal and private sector customers. Liberal is an SBA-registered small business. Based in Virginia, Liberal Construction maintains offices in Bahrain.</p><br>
<p>
</p><p>We have a culture of innovation where our employees can make a difference and are looking for like-minded, dynamic individuals to come and join our rapidly expanding team. Our employees are our most valuable resource, and we strive to ensure that every one of them is treated as such.</p><p></p><p><b><br>
JOB ROLE:</b> Document Control Manger</p><p></p><p><b><br>
PRIMARY FUNCTION:</b></p>
<p>
The role of a Document Control Manager typically involves overseeing the management and organization of documents within an organization to ensure efficiency, accuracy, and compliance with relevant standards.</p><br>
<p></p>
<p><b>
ESSENTIAL DUTIES AND RESPONSIBILITIES:</b></p><br>
<ul>
<li><b>Document Management:</b>
<ul><li>Develop and maintain document control processes and systems to ensure the efficient management of documents.</li>
<li>Establish and enforce document control procedures and policies.</li>
<li>Proactively manage administrative functions related to (but not limited to) Procore</li>
</ul></li><li><b>Document Control Systems:</b>
<ul><li>Implement and manage document control software or systems to organize, track, and store documents.</li>
<li>Ensure the document control system is user-friendly and accessible to authorized personnel.</li>
</ul></li><li><b>Document Review and Approval:</b>
<ul><li>Coordinate the review, approval, and distribution of documents within the organization.</li>
<li>Ensure that documents are reviewed and approved by the appropriate personnel according to established procedures.</li>
</ul></li><li><b>Version Control:</b>
<ul><li>Manage document version control to ensure that the latest revisions are available and obsolete versions are removed.</li>
<li>Establish naming conventions and file structures for efficient version tracking.</li>
</ul></li><li><b>Quality Assurance:</b>
<ul><li>Ensure that documents meet quality standards, regulatory requirements, and organizational guidelines.</li>
<li>Conduct periodic audits to verify document accuracy and compliance.</li>
</ul></li><li><b>Training and Compliance:</b>
<ul><li>Train employees on document control processes, procedures, and best practices.</li>
<li>Ensure that employees understand and comply with document control policies.</li>
</ul></li><li><b>Change Management:</b>
<ul><li>Manage document change requests and updates.</li>
<li>Implement a change control process to track and document modifications to controlled documents.</li>
</ul></li><li><b>Records Management:</b>
<ul><li>Oversee the maintenance and retention of records and archived documents.</li>
<li>Establish record-keeping policies for document storage, retrieval, and disposal.</li>
</ul></li><li><b>Communication and Collaboration:</b>
<ul><li>Collaborate with various departments to ensure document control processes align with organizational goals.</li>
<li>Communicate changes in document control procedures and provide guidance to staff as needed.</li>
</ul></li><li><b>Reporting and Analysis:</b>
<ul><li>Generate reports on document control metrics, such as document status, revision history, and compliance.</li>
<li>Analyze document management data to identify areas for improvement and efficiency.</li>
</ul></li><li><b>Compliance and Auditing:</b>
<ul><li>Ensure that document control practices adhere to industry standards, regulatory requirements, and best practices.</li>
<li>Prepare for and participate in internal and external audits related to document management.</li>
</ul></li><li><b>Continuous Improvement:</b>
<ul><li>Identify opportunities for process improvement and implement enhancements to optimize document control efficiency.</li>
<li>Stay informed about emerging document management technologies and trends.</li>
<li>Other administrative duties as assigned.</li></ul></li></ul><br>
<p><br>
</p><p><b>KNOWLEDGE, EXPERIENCE AND SPECIAL SKILLS REQUIRED:</b></p><br>
<p></p>
<ul>
<li>A Bachelor's degree in <b>Construction Management</b>, <b>Engineering</b>, <b>Architecture</b>, <b>Business Administration</b>, or a related field is required. A background that supports project coordination, field operations, or construction technology is strongly preferred.</li>
<li>5+ years of experience in a similar position</li>
<li> Understanding of how to use ACONEX or Procore</li>
<li>Proficient in Microsoft Suite and other management software<br>
</li>
<li>Ability to multitask effectively</li></ul></div><br /> <div id='job-id'>Job Id: 2iahR+1EmVNhWPg2wv5htV3l4aWFsNEyv32o8G21J/9shpqdte12Xe57ZU7xnKgt31iwZHZUzFCHaFLEG3GA5hFhu+fKJpsp9aFRieqUUsoNMoBpBHEDZf5AL0nN7u9pgiwk4KkVGzrAln32I2Dn0h7pyhM=</div>

Documents Control Manager (DCM)

Gulf Air

<div>MAIN OBJECTIVES<div></div><div><br>
To supervise and support Inflight Services operations at HQ and the out station network to ensure that standards are maintained and policies are adhered to at catering centers. Responsible for operating the Inflight Services by ensuring all the flight are catered with minimum meal wasatage &amp; catering equipment required accurately, and identifying areas on how to reduce cost, enhancing efficiency and minimising wastage of catering services.</div>
MAIN DUTIES<p></p><div><br>
1. Prepare ICOs monthly roster and make necessary alterations, updating the HR system accordingly.</div><div></div><div><br>
2. Check, prepare, and consolidate catering checklists for all shifts.</div><div></div><div><br>
3. Undertake any special assignments or projects as directed and defined by Manager Inflight Catering.</div><div></div><div><br>
4. Attend internal and external meetings as instructed by Manager Inflight Catering.</div><div></div><div><br>
5. Continuously evaluate the quality of service provided by the catering provider in comparison to the contract, and explore potential areas for cost reduction with the catering team.</div><div></div><div><br>
6. Carry out project work and any other reasonable duties assigned by Line Manager</div><div></div><div><br>
8. Maintain an up-to-date status report for all handled tasks, ensuring daily updates, and submit the report to Manager Inflight Catering at the end of each week.</div><div></div><div><br>
9. Update and monitor all related files and documents in SharePoint.</div><div></div><div><br>
10. Ensure that all scheduled and unscheduled flights are catered and equipped to GF standards at Base and for return sectors.</div><div></div><div><br>
11. Ensure that charter flights are catered and equipped to meet commercial requirements at Bahrain Base and for return sectors.</div><div></div><div><br>
12. Monitor operational changes related to flight delays and cancellations, and communicate all cancellation flights to the pricing manager to prevent any overcharges.</div><div></div><div><br>
13. Ensure the accuracy of the meal wastage report, sharing it with Manager Inflight Catering on a monthly basis, and implement measures to control and improve wastage KPI.</div><div></div><div><br>
14. Prepare and update the Galley loading plan, ensuring accurate communication and adherence to avoid any discrepancies.</div><div></div><div><br>
15. Investigate all CCR operation reports and resolve them.</div><div></div><div><br>
16.Provide support to the Inflight Experience department by liaising with flight attendants, airports, engineering, and cleaning departments for regular review of operations that may be required.</div><div></div><div><br>
17. Submit shift reports to Manager Inflight Catering, highlighting target issues, offload analysis reports, areas of discussion with other departments, and any shortages.</div><div></div><div><br>
18. Maintain a comprehensive understanding of Inflight Services manuals and ensure knowledge of GF product in the catering station.</div><div></div><div><br>
19. Control the actual usage and misuse, if any, of GF assets and stored materials at the catering unit by implementing and maintaining proper storage, bin cards, and inventory for issues and receipts.</div><div></div><div><br>
20. Liaise with the inflight planner and check the issuance, forecast, and expiry dates, finding solutions to any shortages or delays in equipment or products required for operation.</div><div></div><div><br>
21. Coordinate with outstation caterers to arrange for Cargo and ensure the cabin load monitoring process is in place.</div><div></div><div><br>
22. Monitor the daily direct delivery and ensure sufficient stock to cover the operation.</div><div></div><div><br>
23. Raise weekly requests to BAS bond store, dry store, equipment store, and cabin appearance.</div><div></div><div><br>
24. Ensure correct certification and verification of catering invoices (approximately BD300,000/month) by physically checking all ordered meal counts and other ancillary services provided for GF flights with supporting documents.</div><div></div><div><br>
25. Perform any other tasks, assignments, and projects deemed necessary by Bahrain Headquarters.</div><div></div><div><br>
26. Monitor and update all catering inventory.</div><div></div><div><br>
27. Ensure proper control processes are in place for laundry items,galleyequipment/Damage/Report/Pyjama/Amenity, menus, etc.</div><p></p><div><br>
28. Continuously review the Standard Uplift review.</div><br>
<div></div>
EDUCATION &amp; TRAINING<p></p><ul><li><p><br>
Equivalent of HND level.</p></li><li><p>
Should be fluent in oral and written English and adept at figure work.</p></li><li><p>
Should have basic computer knowledge, preferable Microsoft Office.</p></li></ul><br>
<div></div>
EXPERIENCE<div></div><ul><li><p><br>
Minimum 4 years of experience in Catering Industry with at least 2 years in aircraft catering at supervisory level.</p></li><li><p>
Exposure to all departmental structure within Inflight Services design development and delivery.</p></li><li><p>
Knowledge of airline operating procedures and cabin service techniques is highly desired.</p></li><li><p>
Fluent in English Language and knowledge of Arabic and French is desirable.</p></li></ul></div><div></div><br /> <div id='job-id'>Job Id: 6h1soLqlyCcAxTmgU2EJlgvv0cJqyLI2RAD1qfYgYyvBEU1wkH/wZNZugg3e1iAZ21d1u6khZAEQ2Yph7ezgjT/3Jztu3XJS6ZId8PsW7NmyDztgXGwyBt1hfX9T</div>

INFLIGHT CATERING SUPERVISOR

<div>Description<ul><li><p><br>
Manages, directs, plans, organizes, and coordinates the day-to-day airside operations of the airport.</p></li><li><p>
Provides strategic direction to implement Airport operational and safety standards and policies.</p></li><li><p>
Monitors and measures operational performance against the agreed KPIs.</p></li><li><p>
Enforces national regulations and international standards and recommended practices governing Airside use.</p></li><li><p>
Directs the publication and maintenance of the Aerodrome manual and Aerodrome Safety Management System Manual and ensures that the airside is consistent with national regulations.</p></li><li><p>
Align Airside stakeholders and acts as liaison between members of government agencies, air carriers, fixed base operators and the airport users.</p></li><li><p>
Provides leadership to the Airside Operations and Aerodrome Safety departments, including training, planning, organizing, staffing, and directing staff.</p></li><li><p>
Assists in the formulation of strategic plans for the airport and business development.</p></li><li><p>
Provides direction on the development of Airside Operations and Aerodrome Safety SOPs, Advisory Circulars, Manuals, Concepts of Operation, Safety instructions, and other relevant documents.</p></li><li><p>
Ensures that the required committee meetings are conducted in a frequency as defined in the SMS (Ramp Operators Committee, Local Runway Safety Team, Aerodrome Safety Committee, Safety Review Board, Wildlife Hazard Management Committee)</p></li><li><p>
Participates in meetings related to Operations and Safety at the airside, and provides input, guidance, direction, and implements actions and recommendations where applicable.</p></li><li><p>
Ensures resources available at the airside are sufficient to carry out all functions</p></li><li><p>
Provide executive management with proposals and recommendations for department development and career progression for staff</p></li><li><p>
Monitors the performance of Airside Operations and Aerodrome Safety staff and ensures all KPIs and SPIs are maintained; Follow-me, marshalling, VDGS, inspection, spot check, familiarization sessions, Accidents, Incidents, Violations, spillages, etc.</p></li><li><p>
Conduct review of master plans, project documents, project proposals and provide expert airside advice and comments.</p></li><li><p>
Ensure that the training and competency of all Airside Operations and Aerodrome Safety staff are maintained with evidence of training deliverables</p></li><li><p>
Ensures that the pillars of the SMS are implemented effectively (safety policies, safety assurance, risk management, and safety promotion).</p></li><li><p>
Ensures that appropriate safety training is delivered to management in relation to change management, risk assessment, and SMS awareness; accountable manager trained on their accountabilities.</p></li><li><p>
Ensures that appropriate quality control is in place for the management of airside and safety documents.</p></li><li><p>
Provides direction to the Manager of Aerodrome Safety in the effective implementation of the organization's SMS</p></li><li><p>
Provides direction to the Manager of Airside Operations in the effective maintenance of the Aerodrome Manual.</p></li><li><p>
Directs staff in the performance of analysis regarding safety performance of the organization and ensures that the accountable manager and BCAA are informed appropriately.</p></li><li><p>
Directs staff during an emergency occurrence in line with the Emergency Procedures and the Aerodrome Emergency Plan</p></li><li><p>
Reports any significant safety breaches to the accountable manager and BCAA</p></li><li><p>
Direct staff in the performance of safety investigations, and reviews reports</p></li><li><p>
Ensures safety training is effectively implemented to meet the training manual guidelines and SMS requirements.</p></li><li><p>
Directs and provides effective leadership to the Airside Operations and Aerodrome safety staff and ensures that resources are appropriately and efficiently allocated to key areas of work and those priorities are always covered adequately;</p></li><li><p>
Conducts business case studies for projects to enhance operations and safety at the airside.</p></li><li><p>
Prepares the budget for Airside Operations and Aerodrome Safety departments meeting safety and operational requirements</p></li><li><p>
Ensures performance of staff is evaluated, addresses performance and attendance issues in accordance with HR policies and procedures</p></li><li><p>
Escalates safety and operational performance deficiencies to stakeholders in a timely manner.</p></li><li><p>
Ensures that the wildlife hazard management manual and associated procedures are up to date and effectively implemented to achieve the highest possible levels of safety and compliance.</p></li><li><p>
Performs related duties as assigned.</p></li></ul>
Job Context<ul><li><p><br>
The job holder is expected to draw up plans and strategies for the improvement of the Airside Operations and Aerodrome Safety departments, establish effective working relationships with staff, Airlines, Government agencies, and Airport stakeholders to implement programs and enforce regulations.</p></li><li><p>
Represents the departments and the company in meetings with government agencies responsible for emergencies response.</p></li><li><p>
The position is required to gather and analyses relative information and arrive at safe conclusion.</p></li><li><p>
Work mostly in a managerial environment but will often need to move around the airport to ensure the effective implementation of the safety processes.</p></li><li><p>
May be required to represent BAC on various forums or bodies, both in Bahrain and abroad.</p></li></ul>
Qualification , Experience &amp; Skills<p><b><br>
Minimum</b><b> </b><b>Qualification:</b></p><ul><li><p>
 BSc Degree in Management, Aviation Science or equivalent</p></li><li><p>
ICAO Professional Manager Certification desired</p></li><li><p>
ACI Safety Management Diploma</p></li><li><p>
A quality management certification amongst any other certifications and or academic qualifications desired by BAC.</p></li><li><p>
Trained in human factors and behavioral safety techniques</p></li></ul><p><b>
Minimum</b><b> </b><b>Experience:</b></p><ul><li><p>
10+ years of Airport Management experience</p></li><li><p>
Experience of promoting a positive safety culture in a multi-stakeholder environment</p></li><li><p>
Demonstrated experience in developing and implementing Airside Operations and Aerodrome Safety processes and procedures, and in successfully and effectively managing department staff.</p></li><li><p>
Experience in managing change within a live operational environment</p></li></ul><p><b>
Job</b><b> </b><b>Specific Skills:</b></p><ul><li><p>
Aviation and airport operations, procedures, policies, local rules, and regulations.</p></li><li><p>
Principles and practices of administrative management, including work planning, budgeting.</p></li><li><p>
Principles and practices of effective selection, training, and development, planning and delegating work, performance evaluation, positive recognition methods and progressive discipline.</p></li><li><p>
In-depth knowledge of customer service.</p></li><li><p>
Strategic thinking and strategy development.</p></li><li><p>
Strong management and leadership skills together with excellent communication, influencing, negotiating and engagement skills. Sound judgment and decision-making skills, with a &lsquo;hands on', problem solving approach, able to remain calm under pressure and take control of incidents.</p></li><li><p>
Knowledge - Sound knowledge of aviation safety operations within an airport environment that includes in depth exposure to airside operations and aerodrome safety standards and requirements. Thorough knowledge of ICAO, ACI, IATA and other related international standards.</p></li><li><p>
Demonstrated ability to interpret and implement the provisions of newly enacted legislation</p></li></ul></div><br /> <div id='job-id'>Job Id: JWoOoqaCbSH42C0JAEjpLi7PyOzUDTkzZXGrLYC4CHxCv4lBKf2UIju4710DULUSIl4BY1IcV6tnXiiDxv6HYvgiAkDkrFzmwI4gVoZe7PWJ+x7NcsIW83LeZXp4</div>

DIRECTOR AIRSIDE OPERATIONS & AERODROME SAFETY

Contratech WLL

<p><b>Roles and Responsibilities:</b></p><p>&middot; Manage and maintain incoming and outgoing project documentation (submittals, drawings, correspondence, etc.).</p><p>&middot; Ensure all documents are correctly filed, labeled, and archived using proper document control protocols.</p><p>&middot; Register and track submittals, shop drawings, RFIs, and approvals using document control software or manual logs.</p><p>&middot; Coordinate with engineers and project staff to ensure timely submission and retrieval of documents.</p><p>&middot; Monitor document revisions and maintain a log of updates.</p><p>&middot; Prepare transmittals, cover sheets, and submission packages for consultants/clients.</p><p>&middot; Assist in compiling handover documents, O&amp;M manuals, and project closeout files.</p><p>&middot; Ensure confidentiality and integrity of sensitive project data.</p><p>&middot; Follow up with team members for missing or overdue documentation.</p><p><b>Requirements:</b></p><ul><li>Minimum 3 years of experience as a Document Controller or construction companies (GCC preferred).</li><li>A bachelor's degree in business administration, library management, or record management.</li><li>Proficient in Microsoft Office (Word, Excel, Outlook).</li><li>Familiarity with MEP terminology, submittal workflows, and project filing systems.</li></ul><p>Job Type: Full-time</p><p>Pay: BD250.000 - BD300.000 per month</p><p>Experience:</p><ul><li>Document Controller: 2 years (Required)</li></ul><br /> <div id='job-id'>Job Id: cNmu0bAWk3hWeT+P4jL55dZX6FSaIp10+sjpY7Ea85J2Lqlqj1x6ZMDbUyg67LY57r6fIMT1K/ejsB6ufqIXg5ttM63Hg9KBnxK0JMSNa+FjR/6nNyv7JqAqeM+tqcyyPDPG3CbWxg==</div>

Urgent Hiring - Document Controller

MAIN OBJECTIVE
<br><br>
To assist in daily Facilities and Project Management planning and supervision assignments, ability to prepare different Business cases related to procurement and establishment of Maintenance contracts, projects, can originate scope of work, visuals and presentation boards for in-house and outstation projects and project related matters to meet company's business objectives incompliance with its branding image, policies, and procedures.
<br><br>
MAIN DUTIES
<br><br>
1. Receive details for all projects and renovation and refurbishment works from the line manager.
<br><br>
2. Prepare schematic layouts for the projects confirming to the company branding concept.
<br><br>
3. Prepare detailed drawings for the project once the preliminary drawings are approved.
<br><br>
4. Supervise, guide, and control mechanical & electrical in-house and outsource team carrying out reactive, corrective, and proactive maintenance functions.
<br><br>
5. Provide MEP or Civil consultation review against certain proposal submitted by Gulf Air Group client departments requesting for change inside their offices or business unit.
<br><br>
6. Liaise with the Branding Consultant and confirm that all signatory branding features are incorporated in the drawings.
<br><br>
7. Instruct contractors to follow the scope of work and specifications, supervise progress of works and to execute according to contract agreement and scope of work, witness & approve testing and commissioning of services and equipment, obtaining project deliverables, and reporting to Director / Manager Property and FM progress of works and challenges.
<br><br>
8. Analysis building material Approval Submittals MACs and reject or approve material MACs certificates according to project specifications and local authorities' legislations.
<br><br>
9. Assist in obtaining and preparation of budgetary estimates for any technical project considered by the company.
<br><br>
10. Investigate and prepare maintenance audit report, condition reports, snag list report for buildings different services e.g., the structure, the fit-outs fabrics, AC, electrical, mechanical, and plumbing services.
<br><br>
<b>11. Pre-Project activities:</b> Carry out site visits to determine and prepare condition of building and its different services report, to determine scope, draft drawings, prepare cost estimation, call of invitation to tender, and finally preform Quotation Analysis reports.
<br><br>
12. Assist in checking and approving the payments to the contractors and all third parties related to the projects.
<br><br>
13. Coordinate with specialist people on the Electro-mechanical needs for the project and obtain design data or requirements.
<br><br>
14. Coordinate with IT Department for all the network requirements for the projects.
<br><br>
15. Prepare and submit the monthly progress reports on all the ongoing projects.
<br><br>
16. Subsequent monitoring and follow-ups of all issued documents (RFT, RFP, RFQ) to various departments for review/approval.
<br><br>
17. Assist in obtaining supplementary information on materials, product data and prime cost from various suppliers of required materials in preparation of tender documents.
<br><br>
18. On the Civil works, shall have the proficiency to identify concerns and implement solutions or methodology on the structural integrity of elements during design and implementation stages.
<br><br>
19. Assist in implementation of the total Facilities Management duties and as per Gulf Air Group requirements.
<br><br>
20. Monitor and investigate utilities consumption measured by meters, BMS, or vis bills for electrical, water supply, Chilled water supply, LPG, or diesel used for generators and to analyze reasons for the consumption in order to prepare saving solution.
<br><br>
21. Perform any duties as assigned by the management within the related Job Objective.
<br><br>
EDUCATION & EXPERIENCE
<br><br>
Bachelor's degree in Architecture, Civil, or Mechanical Engineering with a minimum of 2 years of experience in the field.<br /> <div id='job-id'>Job Id: j2ZD0GVgUdaBwCDsomSA+zYKSd0CEb9dhOgC7DSCvoCgIqi37/l0V0VyH9au1clmwwCcu2i2HKIDmQup26fa5rZ/CIbeUSPZlYrjV5l6MrqM6+sht769xXSNKero</div>

PROJECTS ENGINEER

Nordic Holdings

<p><b>Job Overview</b><br/>The Front Office Manager plays a critical leadership role in overseeing the overall functionality, safety, and profitability of a hotel/Villa property. This includes ensuring excellence in facility maintenance, asset management, financial performance, guest satisfaction, and regulatory compliance. The Operations Manager is responsible for maintaining the physical integrity and operational efficiency of the property while aligning with the brand&rsquo;s service standards and strategic goals.</p><p><b>Duties</b></p><ul><li>Oversee the full scope of day-to-day operations of the property, including front office, housekeeping, maintenance, food &amp; beverage, security, and guest services.</li><li>Ensure all hotel systems such as HVAC, elevators, plumbing, electrical, and fire &amp; life safety systems are in optimal working condition.</li><li>Develop and implement preventive maintenance schedules and conduct regular inspections to assess the status of physical infrastructure and equipment.</li><li>If required collaborate with external contractors and vendors for facility upgrades, landscaping, pool maintenance, pest control, and capital improvement projects.</li><li>Maintain property records, maintenance logs, warranty documents, and service contracts in an organized and accessible manner.</li><li>Supervise daily operations to ensure high standards of service and guest satisfaction.</li><li>Assist in preparing and managing operational budgets, capital expenditure plans, and maintenance forecasts.</li><li>Monitor daily operating expenses and identify opportunities for cost savings and efficiency improvements.</li><li>Ensure utility consumption is optimized and managed sustainably.</li><li>Manage inventory and procurement of maintenance materials, equipment, and hotel supplies within budget constraints.</li><li>Monitor daily operating expenses and identify opportunities for cost savings and efficiency improvements.</li><li>Ensure utility consumption is optimized and managed sustainably.</li><li>Manage inventory and procurement of maintenance materials, equipment, and hotel supplies within budget constraints.</li><li>Lead and motivate a diverse team, fostering a positive work environment.</li><li>Oversee human resources functions including recruitment, training, and performance management.</li><li>Develop and implement operational policies and procedures to enhance efficiency.</li><li>Manage inventory and procurement processes to ensure adequate supplies are available.</li><li>Address guest inquiries and concerns promptly, ensuring a high level of customer service.</li><li>Collaborate with other departments to ensure seamless operations across the organisation.</li><li>Monitor financial performance and assist in budget preparation.</li></ul><p><b>Qualifications</b></p><ul><li>Proven experience in a managerial role within the hospitality or hotel industry.</li><li>Strong leadership skills with the ability to supervise and inspire a team.</li><li>Excellent guest services skills with a focus on customer satisfaction.</li><li>Multilingual or bilingual abilities are highly desirable for effective communication with diverse guests.</li><li>Knowledge of human resources practices is an advantage.</li><li>Strong organisational skills with attention to detail.</li><li>Ability to work in a fast-paced environment while managing multiple priorities.</li></ul><p>If you are passionate about hospitality and possess the necessary skills to excel as an Operations Manager, we encourage you to apply for this exciting opportunity.</p><p>Job Type: Full-time</p><p>Pay: BD500.000 - BD600.000 per month</p><p>Expected Start Date: 05/08/2025</p><br /> <div id='job-id'>Job Id: NayVdOYR7OKZqhqx70xZVWROjRixSy2aTZsAvi5ndbDHwhQceVc9aeK/Qs27FEL+FaqNboVEMQU7xOfSY2Gx+dsXyvKndl+5wn9/I2xlWfKH+w4mYgGeajO4jI8SQtH0TQ/G0pTh4fhKDAZ0BLg=</div>

Front Office Manager - Hotel/Villa Property

Yokogawa

<div>
 <strong>
  Not just a job, but a career
  <br/>
  <br/>
 </strong>
 Yokogawa, award winner for &lsquo;Best Asset Monitoring Technology&rsquo; and &lsquo;Best Digital Twin Technology&rsquo; at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services in several industries.
 <br/>
 <br/>
 Our aim is to shape a better future for our planet through supporting the energy transition, (bio)technology, artificial intelligence, industrial cybersecurity, etc. We are committed to the United Nations sustainable development goals by utilizing our ability to measure and connect.
 <br/>
 <br/>
 <strong>
  About The Team
  <br/>
  <br/>
 </strong>
 Our 18,000 employees work in over 60 countries with one corporate mission, to "co-innovate tomorrow". We are looking for dynamic colleagues who share our passion for technology and care for our planet. In return, we offer you great career opportunities to grow yourself in a truly global culture where respect, value creation, collaboration, integrity, and gratitude are highly valued and exhibited in everything we do.
 <br/>
 <br/>
 <strong>
  Job Purpose
  <br/>
  <br/>
 </strong>
 To provide administrative and operational support to the QHSE Department by managing company controlled documents, coordinating QHSE activities &amp; events, and assisting with departmental secretarial issues.
 <br/>
 <br/>
 <strong>
  Key Responsibilities &amp; Accountabilities
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Document Control:
  </li>
  <li>
   Manage the company-controlled documents (e.g., policies, manuals, procedures, forms) using the designated document management software.
  </li>
  <li>
   Ensure documents adhere to formatting standards, version control protocols, and are distributed appropriately.
  </li>
  <li>
   Assist internal departments in drafting, reviewing, and updating controlled documents.
  </li>
  <li>
   Conduct training sessions for users on document management software.
  </li>
  <li>
   Maintain the archival and disposal system in accordance with company policy.
  </li>
  <li>
   QHSE Activities Coordination:
  </li>
  <li>
   Plan, organize and support QHSE related events such as health campaigns, awareness sessions, and internal activities.
  </li>
  <li>
   Coordinate logistics and scheduling for QHSE meetings, workshops, and training programs.
  </li>
  <li>
   HSE Support:
  </li>
  <li>
   Design HSE Posters and awareness materials.
  </li>
  <li>
   Support in regular HSE data reporting.
  </li>
  <li>
   Manage First Aid supplies.
  </li>
  <li>
   Participate in site inspections and audits when required.
  </li>
  <li>
   Administrative Support:
  </li>
  <li>
   Process departmental invoices &amp; expense claims and ensure timely submission and tracking.
  </li>
  <li>
   Assist department members in travel requests &amp; arrangements.
  </li>
  <li>
   Support in other secretarial duties for the QHSE department.
   <br/>
   <br/>
  </li>
 </ul>
 Qualification and Experience
 <br/>
 <br/>
 <ul>
  <li>
   Diploma or Bachelor's degree in Business Administration, Marketing or related field.
  </li>
  <li>
   Minimum 3 years of experience in administrative role. QHSE related experience is preferred.
  </li>
  <li>
   Experience in organizing campaigns, events, training sessions, etc.
  </li>
  <li>
   Proficiency in English, both written and verbal.
   <br/>
   <br/>
  </li>
 </ul>
 Competencies
 <br/>
 <br/>
 <ul>
  <li>
   Proficiency in Microsoft Office especially Outlook, Word, Excel, PowerPoint &amp; Visio.
  </li>
  <li>
   Ability to work independently and handle multiple tasks efficiently.
  </li>
  <li>
   Strong collaboration skills with cross-functional teams.
   <br/>
   <br/>
  </li>
 </ul>
 <strong>
  Skills
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Excellent communication and interpersonal skills
  </li>
  <li>
   Clear and professional communication with internal teams and external stakeholders
  </li>
  <li>
   Strong organizational and time management abilities
  </li>
  <li>
   Analytical thinking and attention to detail
   <br/>
   <br/>
  </li>
 </ul>
 Yokogawa is an Equal Opportunity Employer. Yokogawa wants a diverse, equitable and inclusive culture. We will actively recruit, develop, and promote people from a variety of backgrounds who differ in terms of experience, knowledge, thinking styles, perspective, cultural background, and socioeconomic status. We will not discriminate based on race, skin color, age, sex, gender identity and expression, sexual orientation, religion, belief, political opinion, nationality, ethnicity, place of origin, disability, family relations or any other circumstances. Yokogawa values differences and enables everyone to belong, contribute, succeed, and demonstrate their full potential.
 <br/>
 <br/>
 Are you being referred to one of our roles? If so, ask your connection at Yokogawa
 <br/>
 <br/>
 about our Employee Referral process!
</div>
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QHSE Coordinator

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