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executive assistant

Flourishing Minds Clinic

<div>
 <p>
  We&rsquo;re looking for an Executive Assistant to support the executive management of a clinic and consulting business. This role will coordinate and manage executive scheduling, prepare and organize important documents and strategic materials and plans, and support board meetings and the preparation of board materials. This role serves as the eyes and ears for the executive management, connecting organizations, projects, and critical business information to the Chairperson, ensuring meetings and materials are efficient and effective and serves as a trusted partner to deliver against the operational and strategic priorities of the organisation.
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 <p>
  The dynamic nature of this role requires that the ideal candidate have the ability to identify and anticipate the executive management&rsquo;s needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Management Team. The individual needs to be able to deal with highly sensitive and confidential personnel and institutional information while exercising professionalism and discretion.
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  The role involves travel as needed with the Chairperson.
 </p>
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  Additionally the candidate requires
 </p>
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  - Excellent written and verbal communication skills
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  - Time-management skills
 </p>
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  - Ability to pay attention to detail
 </p>
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  - Organisation skills
 </p>
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  - Ability to multitask
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  - Basic understanding of frequently used computer software and programs, such as Microsoft Office
 </p>
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  - Interpersonal skill
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</div>
<br /> <div id='job-id'>Job Id: gMF9+riZFBBfrBf66+f5mpd2HumRNixnav0XEK8L009Ar5k22v61M9JUzgSymrLe8AH49D/4MVjKrhrcugOKnMIjs6FTOItgbA==</div>

Executive Assistant

Qatar Electricity and Water Company

<p></p><div><div><div><div>Organization</div><div> Finance &amp; Planning</div></div><br>
<div><div>Preferred Age
</div></div><br>
<div></div><div><div>Preferred Gender </div><div>Male</div></div><br>
<div><div>Minimum Experience</div><div> 8 years
</div></div><br>
<div><div>Qualifications </div><div>Bachelor's degree in Business Administration from a reputable university
</div></div><br>
<div><div>Responsibilities </div><div>- Provide comprehensive administrative support to all department heads across the organization. - Coordinate and manage executive schedules, including meetings, appointments, and travel arrangements for all departments. - Prepare and edit correspondence, communications, presentations, and other documents for various departments. - Facilitate internal and external communications between departments, ensuring timely and accurate dissemination of information. - Assist in the preparation and coordination of meetings, including scheduling, agenda preparation, and taking minutes. - Manage and maintain accurate records and documentation, ensuring confidentiality and security of sensitive information. - Support project management activities by tracking deadlines, deliverables, and ensuring follow-up actions are completed. - Handle office management tasks such as ordering supplies, managing equipment, and liaising with facility management. - Coordinate and organize departmental events, workshops, and training sessions. - Assist in the development and implementation of administrative policies and procedures to improve efficiency across all departments. - Act as a point of contact for external stakeholders, providing information and assistance as required. Perform other related duties as assigned to support the effective operation of the organization.</div></div></div></div><p></p><br /> <div id='job-id'>Job Id: N48UzhTo7jpNpmES6klhhg7TvmEiYegSLgzoVSe0b1Em0jA2vmJhSCQ8ZujIR7dXvk0fFjl+X94cHqEs/Wajj1Ix8iXtwhVUvLWpNQhSoVq/1j8fkGMU0ae+6PgZZTBGpRR/rPk3FS3bQfd4l2XNYOE7IFGd3hRF7a1rWyhi6U6TqnKmfHyLlGkBON+PqXW9E7p69vkgXr+DWwNG</div>

Al Majed Group

<ul><li><b>Administrative Support:</b></li><li>Manage the executive's calendar, schedule meetings, and make travel arrangements.</li><li>Handle incoming calls, emails, and correspondence, prioritizing and responding as necessary.</li><li>Prepare and edit documents, reports, and presentations for meetings or business proposals.</li><li><b>Meeting Coordination:</b></li><li>Schedule and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Ensure all logistical aspects of meetings are handled, such as room bookings, video conferencing setup, and material distribution.</li><li><b>Communication Liaison:</b></li><li>Serve as the primary point of contact between the executive and other staff members or external stakeholders.</li><li>Draft and manage correspondence on behalf of the executive.</li><li><b>Document Management:</b></li><li>Organize, maintain, and file important documents, contracts, and records for easy access and reference.</li><li>Ensure confidentiality and proper handling of sensitive information.</li><li><b>Travel and Event Coordination:</b></li><li>Plan and organize travel arrangements, including booking flights, accommodations, and transportation.</li><li>Assist in coordinating company events, conferences, or client visits.</li><li><b>Task and Project Management:</b></li><li>Help executives with the prioritization and delegation of tasks.</li><li>Track ongoing projects, ensuring deadlines and deliverables are met.</li><li><b>Financial and Budget Assistance:</b></li><li>Assist with managing the executive&rsquo;s budget, expense reports, and reimbursements.</li><li>Ensure timely processing of invoices and financial documents.</li></ul><p><b>Key Skills:</b></p><ul><li><b>Organization &amp; Time Management:</b> Ability to manage multiple tasks and priorities simultaneously.</li><li><b>Communication Skills:</b> Clear written and verbal communication.</li><li><b>Attention to Detail:</b> Precision in handling tasks, scheduling, and document management.</li><li><b>Discretion and Confidentiality:</b> Handling sensitive information with professionalism and confidentiality.</li><li><b>Tech-Savvy:</b> Proficiency in office software (e.g., Microsoft Office, Google Suite) and basic office equipment.</li></ul><p><b>Qualifications:</b></p><ul><li>High school diploma or equivalent; a degree in business administration, secretarial studies, or a related field is a plus.</li><li>3+ years of experience in an administrative support role, preferably at the executive level.</li><li>Strong multitasking and problem-solving skills.</li></ul><p>Job Type: Full-time</p><br /> <div id='job-id'>Job Id: ggprhisJqUGwkX+czdXOI2Qr085Y/uKsPaq4OTLGEZl6ZHnfGz0cGDgivp70YLxksw1sioIlar0elm7ovtO4jKumRX+YiSEucv6U5OllARFmTvOF346Y9lQmFNQunAd8</div>

Executive Secretary Wanted

Alhamal Trading and Contracting W.L.L

<p><b>Executive Secretary</b></p><p>Provides comprehensive administrative and organizational support to the CEO. This role involves managing schedules, coordinating meetings, handling communications, preparing documents, and ensuring the smooth operation of the executive office. Act as a central point of contact for internal and external stakeholders, often managing confidential information with discretion.</p><p>Here's a more detailed breakdown of typical responsibilities:</p><p><i><b>Administrative Support:</b></i></p><ul><li><b>Calendar Management:</b></li></ul><p>Scheduling appointments, meetings, and travel arrangements for the CEO, prioritizing commitments and managing conflicts.</p><ul><li><b>Communication:</b></li></ul><p>Handling phone calls, emails, and other correspondence, responding to inquiries, and relaying information to relevant parties.</p><ul><li><b>Document Preparation:</b></li></ul><p>Creating and editing reports, presentations, memos, and other documents, ensuring accuracy and professional presentation.</p><ul><li><b>Meeting Coordination:</b></li></ul><p>Scheduling and organizing meetings, preparing agendas and materials, taking minutes, and following up on action items.</p><ul><li><b>Travel Arrangements:</b></li></ul><p>Making travel arrangements, including flights, accommodations, and transportation, and creating detailed itineraries.</p><ul><li><b>Record Keeping:</b></li></ul><p>Maintaining organized files, databases, and records, both physical and electronic, ensuring confidentiality and easy retrieval of information.</p><ul><li><b>Event Planning:</b></li></ul><p>Assisting with the planning and execution of events, conferences, and other functions.</p><ul><li><b>Office Management:</b></li></ul><p>Managing office supplies, equipment, and other administrative tasks to ensure the smooth functioning of the executive office.</p><p><i><b>Communication and Liaison:</b></i></p><ul><li><b>Internal Communication:</b></li></ul><p>Serving as a point of contact between the CEO and other employees, facilitating communication and information flow.</p><ul><li><b>External Communication:</b></li></ul><p>Managing communication with external stakeholders, such as clients, partners, and vendors, representing the CEO professionally.</p><ul><li><b>Confidentiality:</b></li></ul><p>Handling sensitive and confidential information with discretion and maintaining a high level of professionalism.</p><p>Other Responsibilities:</p><ul><li><b>Research and Analysis:</b></li></ul><p>Conducting research, compiling data, and preparing reports to support decision-making and strategic planning.</p><ul><li><b>Special Projects:</b></li></ul><p>Assisting with special projects as assigned by the CEO, including research, report writing, event coordination, and other tasks.</p><ul><li><b>Problem Solving:</b></li></ul><p>Identifying and resolving administrative issues and challenges, often independently and with minimal supervision.</p><p><b>Requirements:</b></p><p>* Graduate of any bachelor&rsquo;s degree</p><p>* Excellent English &amp; Arabic communication skills</p><p>* Excellent time management skills</p><p>* With Valid QID and NOC</p><p>* Salary is up to QR 4,500</p><p>* Can join immediately</p><p>Job Types: Full-time, Permanent</p><br /> <div id='job-id'>Job Id: Aq9nfd6IjRtDoJHMFI5pZuyBQE9KeVlOh9i3l+ETZ+25nBLpk310ai7QsRI6GLSb6HM6QyqkSKNXlvagyuiGrnuWITDBnTbJ7nT3i4UdbNss2X2gOQwGWGM=</div>

Executive Secretary

Hyatt

<div>
 <strong>
  Duties And Responsibilities Related To The Sales Executive Role
  <br/>
  <br/>
 </strong>
 <ul>
  <li>
   Oversee the daily operations of the sales office, promptly addressing inquiries via phone, email and booking platforms
  </li>
  <li>
   Prepare and distribute sales-related materials including proposals, contracts and invoices
  </li>
  <li>
   Maintain an organised records of sales activities, client communications, and booking details
  </li>
  <li>
   Update client appointment notes and follow-up actions
  </li>
  <li>
   Coordinate invitations and responses for showcases, presentations, and promotional events
  </li>
  <li>
   Liaise with clients, vendors, and stakeholders to ensure seamless event logistics
  </li>
  <li>
   Assist in preparing presentations and reports
  </li>
  <li>
   Ideally with a relevant degree or diploma in Hospitality or Tourism management
  </li>
  <li>
   Minimum 2 years work experience as Sales Executive or Assistant Manager in hotel operations
  </li>
  <li>
   Good problem solving, administrative and interpersonal skills are a must
  </li>
 </ul>
</div>
<br /> <div id='job-id'>Job Id: 0z/WxvWIK+ea+eMYXr46JUOxAuKDjSwdAbcCCxoKbE+OP45sK4xwqYo08gv9gjfSz2Yvr3HM/GYEmgy7/eN+hRb5QbDpT98WiZWQbIgFBAS9/99Th7sMOuFJLbQFFYZupuCOEvNZdX42MsJ8GG3YnQw2JCVxU+rd</div>

Sales Executive

Anantara

<div><b>Company Description</b><p><br>
A luxury hospitality brand for modern travellers, Anantara connects guests to genuine places, people and stories through personal experiences and providing heartfelt hospitality in the world&rsquo;s most exciting destinations. From pristine islands and tropical beaches to cosmopolitan cities, tranquil deserts and lush jungles, Anantara welcomes guests for journeys rich in discovery.</p><p>
Banana Island Resort Doha by Anantara is a crescent of golden beach and over water villas just off the coast of downtown Doha. Accessible by private catamaran, escape for family adventures, ocean thrills or serene spa bliss.</p><p>
Enjoy an alcohol-free atmosphere with the little ones as you surf, dive, golf, bowl or cinema. Race across lagoon waters with a host of motorised water sports. Unwind in the Middle East&rsquo;s only wellness centre in an island resort setting, spread across lush botanical gardens.</p><b><br>
Job Description</b><p><br>
The Housekeeping Supervisor assists the Executive Housekeeper and Assistant Executive Housekeeper in ensuring the smooth operation of the department. The Supervisor needs to assign the team's daily duties and inspect work for adherence to prescribed standards of cleanliness. You will oversee the development of your team to ensure delivery of exceptional customer experiences.</p><b><br>
Qualifications</b><br>
<ul><li>
Experience in a supervisory role within a Hotel and collaborating with business stakeholders</li><li>
Have the ability to adapt to shifting priorities and align activities to meet organizational goals</li><li>
Strong presentation skills and organisational skills</li><li>
High degree of self-awareness with demonstrated aptitude for self-improvement</li></ul></div><br /> <div id='job-id'>Job Id: aj32okcQ0jgzwC9QnrRYCcLn2clZyncAgRunQPiVO4RBZxSoVIkPFXsksEHrEQXxl/U9NNNiF8f8pnDNNkpmYLA84CZs46tR0FHW8IIfwfETjn5C1BQcFvTPLgyTeKrrp7q291WcN22s7bJ2+x8ok5Mye0Y0puI=</div>

Housekeeping Supervisor

Fusion Technology

<p>The Office and Administration Manager is responsible for overseeing and managing day-to-day administrative operations, providing executive support to the CEO and other directors, and ensuring efficient logistics and warehouse management. This role also involves supervising office boys, janitorial staff, the Public Relations Officer, and managing relationships with local suppliers for various administrative needs. Additionally, the Office and Administration Manager is responsible for overseeing the company's fleet of vehicles to ensure routine maintenance and availability. The Office and Administration Manager ensures smooth office operations, coordinating across departments to maintain a high standard of workplace functionality.</p><p><b>Key Responsibilities:</b></p><p><b>1. Executive Support to the CEO and Directors:</b></p><p>- Provide comprehensive administrative support, including managing calendars, scheduling meetings, handling communications, and coordinating travel arrangements.</p><p>- Assist in preparing reports, presentations, and documentation for internal and external meetings.</p><p>- Manage confidential and sensitive information with discretion.</p><p><b>2. Office Operations Management:</b></p><p>- Oversee daily administrative activities to ensure efficient office operations, including managing office supplies, equipment, and overall office functionality.</p><p>- Supervise office boys and janitorial staff to maintain a clean, organized, and professional environment.</p><p>- Develop and implement office policies and procedures to improve productivity and workplace efficiency.</p><p><b>3. Logistics and Warehouse Management:</b></p><p>- Oversee logistics and warehouse operations, ensuring proper storage, inventory control, and timely distribution of materials.</p><p>- Coordinate the receipt, storage, and dispatch of goods, maintaining accurate record-keeping and ensuring compliance with organizational standards.</p><p>- Collaborate with logistics providers to manage shipments and deliveries, addressing any operational issues that arise.</p><p><b>4. Fleet Management:</b></p><p>- Oversee the company&rsquo;s fleet of cars and pickups, ensuring routine maintenance and servicing to maintain vehicle availability.</p><p>- Coordinate vehicle schedules to meet operational needs and ensure timely and safe transportation of staff and goods.</p><p>- Maintain records of vehicle maintenance, repairs, and fuel consumption to optimize fleet efficiency and cost control.</p><p><b>5. Supplier Management and Correspondence:</b></p><p>- Manage relationships with secondary local suppliers, ensuring timely procurement of goods and services required for office operations.</p><p>- Negotiate with suppliers to obtain competitive pricing while maintaining strong working relationships.</p><p>- Handle correspondence, requests for quotes, and purchase orders with local vendors.</p><p><b>6. Team Leadership:</b></p><p>- Lead and motivate a small team, including office boys, janitors, and the Public Relations Officer, ensuring administrative tasks and cleanliness are consistently maintained.</p><p>- Provide training and support to team members, conducting performance reviews and addressing any operational issues or challenges.</p><p><b>7. Budget and Cost Contro</b>l:</p><p>- Manage the office administration budget, ensuring cost-effective procurement and resource allocation practices.</p><p>- Monitor and control expenses related to office supplies, logistics, fleet management, and other administrative functions to maintain budgetary compliance.</p><p><b>8. Communication and Coordination:</b></p><p>- Act as a point of contact for internal and external communication related to office management.</p><p>- Coordinate cross-departmental activities to ensure smooth workflows and collaboration between the CEO's office, logistics, and other administrative functions.</p><p><b>9. Accommodation Allocation &amp; Management:</b></p><p>-Coordinate and manage the assignment of company-provided accommodation to employees.</p><p>-Maintain an updated database of available accommodations</p><p>-Monitor the occupancy and utilization of accommodation spaces to optimize availability.</p><p><b>Qualification &amp; Skills</b></p><ul><li>Bachelor&rsquo;s degree in business administration, Management, or a related field.</li></ul><ul><li>Strong organizational and multitasking skills with the ability to manage various tasks simultaneously.</li></ul><ul><li>Excellent verbal and written communication skills, with experience handling professional correspondence.</li></ul><ul><li>Strong leadership and team management skills.</li></ul><ul><li>Excellent problem-solving skills and attention to detail.</li></ul><p><b>Experience</b></p><ul><li>5+ years of experience in office management, administrative roles, or similar responsibilities.</li></ul><ul><li>Proficiency in office software (e.g., Microsoft Office Suite)</li></ul><ul><li>Experience in logistics, fleet management, warehouse operations, and supplier management is preferred.</li></ul><p>Job Type: Full-time</p><p>Application Question(s):</p><ul><li>Native Arabic speaking</li></ul><p>Education:</p><ul><li>Bachelor's (Required)</li></ul><p>Experience:</p><ul><li>Administration Manager: 5 years (Required)</li></ul><p>Language:</p><ul><li>Arabic (Required)</li></ul><br /> <div id='job-id'>Job Id: hPCVTRkX/VF3m/2lJ1EHPJwAY65LYYDlr/3mllxeFmGhMFy5oTDNOq9AP7KCpkKqFLMUaKm9sUgHTr2FaYOG8h/PDIJ3kT6FJZo72xoMJI3HwyGSRGaS06EARMboQFfu6U3A</div>

Office Administration Manager

Explore 164+ Executive assistant in doha this August. Find roles across top companies and apply now to boost your career.

164 executive assistant jobs IN doha

Executive Assistant

Executive Assistant

Executive Secretary Wanted

Executive Secretary

Sales Executive

Housekeeping Supervisor

Office Administration Manager