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executive secretary

babili group

Executive Secretary (Accounting Background + Email &amp; Attendance Management)Key Responsibilities:<ul><li>Manage and organize daily administrative correspondence.</li><li>Monitor and respond to incoming and outgoing emails.</li><li>Coordinate with internal departments to ensure smooth operations.</li><li>Prepare periodic financial and administrative reports.</li><li>Archive documents, invoices, and financial records.</li><li>Follow up on payments and invoices and ensure documentation accuracy.</li><li>Track and prepare employee attendance and leave reports.</li><li>Manage front desk and welcome visitors and clients professionally.</li><li>Support management in day-to-day executive tasks and office coordination.</li></ul>Qualifications:<ul><li>Diploma or Bachelor's degree in Accounting, Business Administration, or a related field.</li><li>At least 1 year of experience in a similar role.</li><li>Proficiency in Microsoft Office, especially Excel, Outlook, and Word.</li><li>Strong written and verbal communication skills.</li><li>Excellent time management, organization, and multitasking abilities.</li><li>Fluent in Arabic and good command of English.</li></ul>Job Type: Full-time <div id='job-id'>Job Id: rhPKdhssb4eDVHS7KjpdfRnIpo9OXR1lJnh6amC8cdVOAaI6ewWcZ8g8U2+huc+Sn7HTtfKh5D2WbOjzYAPAvaNVBc2kE1MyERlKQFAKPqnvWcwHpKlnx9o=</div>

Executive Secretary

Alhamal Trading and Contracting W.L.L

Executive SecretaryProvides comprehensive administrative and organizational support to the CEO. This role involves managing schedules, coordinating meetings, handling communications, preparing documents, and ensuring the smooth operation of the executive office. Act as a central point of contact for internal and external stakeholders, often managing confidential information with discretion.Here's a more detailed breakdown of typical responsibilities:Administrative Support:<ul><li>Calendar Management:</li></ul>Scheduling appointments, meetings, and travel arrangements for the CEO, prioritizing commitments and managing conflicts.<ul><li>Communication:</li></ul>Handling phone calls, emails, and other correspondence, responding to inquiries, and relaying information to relevant parties.<ul><li>Document Preparation:</li></ul>Creating and editing reports, presentations, memos, and other documents, ensuring accuracy and professional presentation.<ul><li>Meeting Coordination:</li></ul>Scheduling and organizing meetings, preparing agendas and materials, taking minutes, and following up on action items.<ul><li>Travel Arrangements:</li></ul>Making travel arrangements, including flights, accommodations, and transportation, and creating detailed itineraries.<ul><li>Record Keeping:</li></ul>Maintaining organized files, databases, and records, both physical and electronic, ensuring confidentiality and easy retrieval of information.<ul><li>Event Planning:</li></ul>Assisting with the planning and execution of events, conferences, and other functions.<ul><li>Office Management:</li></ul>Managing office supplies, equipment, and other administrative tasks to ensure the smooth functioning of the executive office.Communication and Liaison:<ul><li>Internal Communication:</li></ul>Serving as a point of contact between the CEO and other employees, facilitating communication and information flow.<ul><li>External Communication:</li></ul>Managing communication with external stakeholders, such as clients, partners, and vendors, representing the CEO professionally.<ul><li>Confidentiality:</li></ul>Handling sensitive and confidential information with discretion and maintaining a high level of professionalism.Other Responsibilities:<ul><li>Research and Analysis:</li></ul>Conducting research, compiling data, and preparing reports to support decision-making and strategic planning.<ul><li>Special Projects:</li></ul>Assisting with special projects as assigned by the CEO, including research, report writing, event coordination, and other tasks.<ul><li>Problem Solving:</li></ul>Identifying and resolving administrative issues and challenges, often independently and with minimal supervision.Requirements:* Graduate of any bachelor&rsquo;s degree* Excellent English &amp; Arabic communication skills* Excellent time management skills* With Valid QID and NOC* Salary is up to QR 4,500* Can join immediatelyJob Types: Full-time, Permanent <div id='job-id'>Job Id: Aq9nfd6IjRtDoJHMFI5pZuyBQE9KeVlOh9i3l+ETZ+25nBLpk310ai7QsRI6GLSb6HM6QyqkSKNXlvagyuiGrnuWITDBnTbJ7nT3i4UdbNss2X2gOQwGWGM=</div>

Al Majed Group

<ul><li>Administrative Support:</li><li>Manage the executive's calendar, schedule meetings, and make travel arrangements.</li><li>Handle incoming calls, emails, and correspondence, prioritizing and responding as necessary.</li><li>Prepare and edit documents, reports, and presentations for meetings or business proposals.</li><li>Meeting Coordination:</li><li>Schedule and organize meetings, including preparing agendas, taking minutes, and following up on action items.</li><li>Ensure all logistical aspects of meetings are handled, such as room bookings, video conferencing setup, and material distribution.</li><li>Communication Liaison:</li><li>Serve as the primary point of contact between the executive and other staff members or external stakeholders.</li><li>Draft and manage correspondence on behalf of the executive.</li><li>Document Management:</li><li>Organize, maintain, and file important documents, contracts, and records for easy access and reference.</li><li>Ensure confidentiality and proper handling of sensitive information.</li><li>Travel and Event Coordination:</li><li>Plan and organize travel arrangements, including booking flights, accommodations, and transportation.</li><li>Assist in coordinating company events, conferences, or client visits.</li><li>Task and Project Management:</li><li>Help executives with the prioritization and delegation of tasks.</li><li>Track ongoing projects, ensuring deadlines and deliverables are met.</li><li>Financial and Budget Assistance:</li><li>Assist with managing the executive&rsquo;s budget, expense reports, and reimbursements.</li><li>Ensure timely processing of invoices and financial documents.</li></ul>Key Skills:<ul><li>Organization &amp; Time Management: Ability to manage multiple tasks and priorities simultaneously.</li><li>Communication Skills: Clear written and verbal communication.</li><li>Attention to Detail: Precision in handling tasks, scheduling, and document management.</li><li>Discretion and Confidentiality: Handling sensitive information with professionalism and confidentiality.</li><li>Tech-Savvy: Proficiency in office software (e.g., Microsoft Office, Google Suite) and basic office equipment.</li></ul>Qualifications:<ul><li>High school diploma or equivalent; a degree in business administration, secretarial studies, or a related field is a plus.</li><li>3+ years of experience in an administrative support role, preferably at the executive level.</li><li>Strong multitasking and problem-solving skills.</li></ul>Job Type: Full-time <div id='job-id'>Job Id: ggprhisJqUGwkX+czdXOI2Qr085Y/uKsPaq4OTLGEZl6ZHnfGz0cGDgivp70YLxksw1sioIlar0elm7ovtO4jKumRX+YiSEucv6U5OllARFmTvOF346Y9lQmFNQunAd8</div>

Executive Secretary Wanted

Sanmar Trading Contracting WLL

- 3+ years experience as Admin/Secretary. Preferably in logistics department- Should have QID- Must be able to communicate in English and ArabicJob Type: PermanentPay: QAR2,800.00 - QAR3,000.00 per month <div id='job-id'>Job Id: FnBuuJi/VJ62T55rywvzPDejKwGS9TDS07IQ4ynj6UTLItJ5hGg1i5b0Q507cS6FLm7e6GfaA9hakbvbu+E7YeSj/sKMpvjc/+9Pmgm781Cw8lWecOUckNZrsQ==</div>

Admin/Secretary-Female

Candidzone

Position: Admin/Secretary &ndash; Logistics (Laundry)Salary: QAR 2,500 &ndash; 3,000 (Full Package) Joining: ImmediateResponsibilities:<ul><li>Coordinate daily logistics and administrative tasks related to laundry operations</li><li>Maintain accurate records of deliveries, pickups, and schedules</li><li>Communicate effectively with clients, drivers, and internal departments</li><li>Prepare reports, handle correspondence, and maintain filing systems</li><li>Support management with scheduling, documentation, and communication</li></ul>Requirements:<ul><li>Proven experience in administration or logistics</li><li>Proficient in MS Office and general office procedures</li><li>Strong organizational and communication skills</li></ul>Job Types: Full-time, PermanentPay: QAR2,500.00 - QAR3,000.00 per monthLanguage:<ul><li>Arabic (Required)</li></ul> <div id='job-id'>Job Id: vgr4qVAQlhGy0wWg+JqQOL6DVOGlksdM/hu5pR/u0OMZyH5cRDCILSOW0RuP2w3g9O6rERRZK6rV3PD3nFgWQJqIiOp/gzeYIKOu8CJKWoJvQCs8mjBrYfCNziM/VDOws20mXu8N</div>

Admin/Secretary – Logistics (Laundry)

Gulf Overseas HR Consultancy

We are seeking an experienced and detail-oriented Sales Coordinator / Sales Secretary to support our sales and operations team. The ideal candidate should be proficient in Microsoft Excel, have strong communication skills, and be capable of handling sales documentation, quotations, and coordination tasks efficiently.Key Duties and Responsibilities:<ul><li>Prepare and manage quotations, invoices, and delivery notes</li><li>Maintain and update sales records and customer databases</li><li>Coordinate with the sales team to ensure timely processing of orders and deliveries</li><li>Assist in tracking shipments and delivery schedules</li><li>Communicate with clients regarding order status, documentation, and follow-ups</li><li>Handle administrative duties such as filing, email correspondence, and data entry</li><li>Support the team in sales reporting and documentation preparation</li><li>Liaise with the accounts department for billing and payment updates</li></ul>Requirements:<ul><li>Proficiency in Microsoft Excel and basic office software</li><li>Experience in quotation and invoice preparation, and delivery documentation</li><li>Strong verbal and written communication skills</li><li>Ability to work independently and manage multiple tasks</li><li>Must be available for immediate joining</li><li>NOC is mandatory</li></ul>Job Type: Full-timePay: QAR3,000.00 - QAR3,500.00 per month <div id='job-id'>Job Id: 84jEmln7w2fdORajdCgDjSZB/8IraU6XJ9WXnVrV6D4LAhe/8HjMBC26dl769HGmvk5vOPo2Jo3dkWXiHEhm35kxyTtB4DyhD1EztEvBMbiOBp1VUfglSGCaeTMblNYBzD3RpRVOmQ==</div>

Sales Coordinator / Sales Secretary

Flourishing Minds Clinic

<div>
 
 We&rsquo;re looking for an Executive Assistant to support the executive management of a clinic and consulting business. This role will coordinate and manage executive scheduling, prepare and organize important documents and strategic materials and plans, and support board meetings and the preparation of board materials. This role serves as the eyes and ears for the executive management, connecting organizations, projects, and critical business information to the Chairperson, ensuring meetings and materials are efficient and effective and serves as a trusted partner to deliver against the operational and strategic priorities of the organisation.
 
 
 The dynamic nature of this role requires that the ideal candidate have the ability to identify and anticipate the executive management&rsquo;s needs. The role must interact seamlessly and with a professional demeanor across a broad range of individuals including members of the Senior Management Team. The individual needs to be able to deal with highly sensitive and confidential personnel and institutional information while exercising professionalism and discretion.
 
 
 The role involves travel as needed with the Chairperson.
 
 
 Additionally the candidate requires
 
 
 - Excellent written and verbal communication skills
 
 
 - Time-management skills
 
 
 - Ability to pay attention to detail
 
 
 - Organisation skills
 
 
 - Ability to multitask
 
 
 - Basic understanding of frequently used computer software and programs, such as Microsoft Office
 
 
 - Interpersonal skill
 
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 <div id='job-id'>Job Id: gMF9+riZFBBfrBf66+f5mpd2HumRNixnav0XEK8L009Ar5k22v61M9JUzgSymrLe8AH49D/4MVjKrhrcugOKnMIjs6FTOItgbA==</div>

Executive Assistant

Explore 121+ Executive secretary in doha this August. Find roles across top companies and apply now to boost your career.

121 executive secretary jobs IN doha

Executive Secretary

Executive Secretary

Executive Secretary Wanted

Admin/Secretary-Female

Admin/Secretary – Logistics (Laundry)

Sales Coordinator / Sales Secretary

Executive Assistant