Smitech Engineering Pte Ltd

Job Overview
We are currently seeking a meticulous and organized individual to join our team as a File Clerk. The primary responsibility of this role is to ensure the accurate and efficient organization and maintenance of physical and electronic files. The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to work independently.

Responsibilities

• File Organization: Sort, categorize, and alphabetize physical and electronic documents for easy retrieval and storage.
• Data Entry: Enter relevant information from documents into electronic databases or filing systems accurately.
• File Maintenance: Regularly update and maintain files to ensure accuracy and completeness.
• File Retrieval: Retrieve files as requested by staff members or clients and ensure they are returned to the appropriate location promptly.
• Quality Control: Review files for accuracy, completeness, and adherence to organizational filing standards.
• Document Destruction: Implement document retention policies and procedures, including the secure disposal of outdated or unnecessary documents.
• Inventory Management: Monitor and track file inventory, replenishing supplies as needed and maintaining organized file storage areas.
• Assist with Archiving: Assist in the archiving process for inactive files, ensuring proper documentation and storage.

Qualifications

• Attention to Detail: Strong attention to detail and accuracy in file organization and data entry.
• Organizational Skills: Excellent organizational skills to manage files efficiently and maintain order in filing systems.
• Time Management: Ability to prioritize tasks and manage time effectively to meet deadlines.
• Tech Proficiency: Basic computer skills, including familiarity with electronic filing systems and databases.
• Physical Stamina: Ability to lift and move boxes or file folders as needed.
• Team Player: Willingness to collaborate with colleagues and assist with tasks as required.

What We Offer
• A competitive hourly wage of $40 - $50 USD, dependent on experience.

• Flexible schedule

• Paid time off

• Health, dental, vision, and life insurance

• Retirement plan with employer match