Qureos Mentor

Aamal Services

Job Description: Facilities Management SecretaryCompany: Maintenance and Management Solutions Location: Doha, West Bay Job Type: Permanent Reports to: General ManagerCompany OverviewMMS is a 100% Qatari-owned leading Facilities Management Company, providing services to more than 30 locations in the country for the last 18 years. MMS is also the industry leader in property and corporate facilities management services and was honored with The Best Facilities Management Company in Qatar Award in previous years. Integrated Facilities Management is our core specialist service and our facilities management solutions are based on a successful blend of best practice, reliable understanding of in-demand technology, and local operational knowledge. We provide the complete facilities management service for a large and diverse client base that includes the following sectors: commercial, residential, retail, education, leisure, banking, infrastructure, and government. MMS has the certification of ISO 9001 for its Quality Management System, ISO 45001 for Occupational Health &amp; Safety Management System and ISO 14001 for the Environmental Management. Our Mission To be the highest quality Facility Management service provided in Qatar. Our Vision To be a renowned leader, and a leading name in Facility Management Services in the region and beyond and ensuring our clients&rsquo; needs are met with high efficiency. Our Values &bull; We always put people first. &bull; We are service-oriented. &bull; We will always lead with quality.Position SummaryWe are seeking a highly organized and proactive Facilities Management Secretary to provide essential administrative and clerical support to our Facilities Management department. The ideal candidate will be the central hub for all facility-related communications, ensuring the smooth day-to-day operation of our office and building systems. You will play a critical role in maintaining vendor relationships, managing work orders, and supporting the safety and efficiency of our physical work environment.Key ResponsibilitiesAdministrative Support:<ul><li>Provide high-level administrative support to the Facilities Manager and department staff.</li><li>Manage the department's calendar, schedule meetings, and coordinate appointments.</li><li>Prepare, edit, and format correspondence, reports, presentations, and memos.</li><li>Maintain an organized filing system, both electronic and physical, for facility records, including warranties, service contracts, and compliance documents.</li><li>Answer, screen, and direct incoming phone calls and emails for the facilities department.</li></ul>Vendor and Inventory Management:<ul><li>Act as a liaison between the company and external vendors, contractors, and service providers.</li><li>Assist in obtaining quotes, processing purchase orders, and coordinating vendor site visits.</li><li>Help maintain an inventory of office and facility supplies, janitorial items, and critical spare parts.</li><li>Process and code invoices for the facilities department, ensuring accuracy and timely payment.</li></ul>Communication and Reporting:<ul><li>Distribute facility-related communications to the entire staff (e.g., notifications about maintenance, construction, or office events).</li><li>Assist in preparing regular reports on facility activities, budgets, and key performance indicators (KPIs).</li></ul>Qualifications and SkillsRequired:<ul><li>Associate&rsquo;s or Bachelor&rsquo;s degree in Business Administration or a related field.</li><li>Proven experience (2+ years) in an administrative or secretary role, preferably within facilities management, construction, property management, or a related field.</li><li>Exceptional organizational and time-management skills with the ability to prioritize multiple tasks.</li><li>Strong verbal and written communication skills.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).</li><li>Professional and courteous demeanor with excellent customer service skills.</li></ul>Job Types: Full-time, PermanentPay: QAR1.00 per monthWork Location: In person

Secretary/Receptionist

Job Summary:We are seeking a reliable, safety-conscious, and punctual Light Driver to join our team. The primary responsibility of this role is to transport goods, documents, or personnel safely and efficiently using a company-provided or approved light motor vehicle (e.g., car, van, SUV, or small truck). The ideal candidate will have a clean driving record, excellent knowledge of traffic laws, and a strong commitment to timely deliveries.Key Responsibilities:<ul><li>Safely operate a light motor vehicle to transport items or people to and from specified locations.</li><li>Plan and follow the most efficient routes for daily deliveries or pickups, considering traffic and weather conditions.</li><li>Load and unload goods, ensuring items are secure and undamaged during transit.</li><li>Perform daily vehicle inspections (e.g., check oil, fuel, brakes, tires) and report any maintenance issues or malfunctions promptly.</li><li>Maintain accurate logs of trips, including mileage, fuel consumption, and delivery details, as required.</li><li>Adhere to all company policies, procedures, and transportation laws.</li><li>Provide excellent customer service during interactions with clients or the public.</li><li>Ensure the vehicle is always clean and presentable.</li><li>Handle company documents, such as delivery receipts and waybills, with confidentiality and care.</li><li>Assist with other logistical or warehouse duties as needed.</li></ul>Required Qualifications and Skills:<ul><li>Valid Driver&rsquo;s License: A clean and valid [Specify country/state, e.g., Class C] driver's license is mandatory.</li><li>Driving Experience: Proven experience as a Light Driver or in a similar role.</li><li>Clean Driving Record: A history of safe driving with no major violations.</li><li>Knowledge: Excellent knowledge of area roads, highways, and traffic laws. Proficiency in using GPS devices and navigation apps.</li><li>Physical Fitness: Ability to lift and carry packages up to [e.g., 25 kg / 50 lbs] and load/unload vehicles.</li><li>Punctuality &amp; Reliability: Exceptional time management skills and a strong sense of responsibility.</li><li>Communication Skills: Good verbal communication skills in [e.g., English and/or local language].</li><li>Customer Service: Polite, professional demeanor with a focus on customer satisfaction.</li></ul>Preferred Qualifications:<ul><li>High school diploma or equivalent.</li><li>Defensive driving certification.</li><li>Basic knowledge of vehicle maintenance and troubleshooting.</li><li>Experience with delivery tracking software.</li></ul>Working Conditions:<ul><li>This role involves full-day driving and may require working in varied weather conditions.</li><li>The schedule may include early mornings, evenings, or weekends, depending on operational needs.</li><li>Physical activity includes sitting for extended periods, lifting packages, and loading/unloading the vehicle.</li></ul>Job Type: Contract Contract length: 3 monthsPay: Up to QAR1.00 per month

Light Vehicle Driver

A Facilities Management Storekeeper plays a crucial role in maintaining and managing inventory related to building maintenance, repairs, and operations (MRO). They ensure that all necessary supplies, tools, and equipment are available for the smooth functioning of facilities.Key Responsibilities of a Facilities Management Storekeeper:1. Inventory &amp; Stock Control<ul><li>Maintain records of MRO (Maintenance, Repair, and Operations) supplies such as electrical components, plumbing parts, cleaning materials, HVAC filters, tools, and safety equipment.</li><li>Conduct regular stock audits and cycle counts to prevent shortages or overstocking.</li><li>Use inventory management software (e.g., CMMS &ndash; Computerized Maintenance Management System) to track stock levels.</li></ul>2. Receiving &amp; Issuing Materials<ul><li>Inspect incoming deliveries for quality and quantity.</li><li>Ensure proper documentation (GRN &ndash; Goods Received Note) and update inventory records.</li><li>Distribute materials to maintenance technicians, janitorial staff, or contractors as needed.</li></ul>3. Storage &amp; Organization<ul><li>Arrange items systematically for easy access (e.g., labeled bins, shelving systems).</li><li>Ensure hazardous materials (chemicals, flammable items) are stored safely in compliance with OSHA or local regulations.</li><li>Maintain a clean and secure storage area to prevent damage or theft.</li></ul>4. Procurement &amp; Reordering<ul><li>Monitor stock levels and initiate purchase requests before critical items run out.</li><li>Liaise with vendors and procurement teams for timely supply.</li><li>Compare prices and suggest cost-effective alternatives without compromising quality.</li></ul>5. Maintenance Support<ul><li>Provide tools and spare parts to technicians for repairs and preventive maintenance.</li><li>Keep records of issued items to track usage and budget.</li><li>Assist in identifying obsolete or expired stock for disposal.</li></ul>6. Compliance &amp; Safety<ul><li>Follow safety protocols (e.g., PPE, chemical handling).</li><li>Ensure compliance with facility management policies and industry standards.</li><li>Maintain Material Safety Data Sheets (MSDS) for hazardous items.</li></ul>Skills &amp; Qualifications:<ul><li>Experience in inventory management, preferably in facilities/maintenance.</li><li>Knowledge of MRO supplies and technical parts.</li><li>Familiarity with CMMS or ERP systems (e.g., SAP, Maximo).</li><li>Basic understanding of facility operations (electrical, plumbing, HVAC).</li><li>Strong organizational and communication skills.</li></ul>Job Types: Full-time, PermanentPay: QAR1.00 per monthApplication Question(s):<ul><li>Do you have NOC?</li><li>How soon can you join?</li><li>How many days notice period do you require to serve your current employer?</li></ul>Experience:<ul><li>Facilities Management Storekeeper: 4 years (Preferred)</li></ul>Work Location: In person

Facilities Management Store Keeper

Join Aamal Services and explore 3   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Aamal Services

About Company

Secretary/Receptionist

Light Vehicle Driver

Facilities Management Store Keeper