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Advansys Intelligent Solutions

Advansys Intelligent Solutions (AIS) is a leading engineering firm specializing in system integration, focusing on Industrial Automation & Control, Digital Solutions, Energy Management Solutions, and Project Management & Consulting. The company serves key industries including Oil & Gas, Petrochemicals, Power Generation, Renewable Energy, Data Centers, Electrical Distribution, Water Plants, Mining, Smart Cities, Digital Buildings, Nuclear Plants, and Cyber Security.

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 During the Selling Phase:
 
 
 
 <ul>
 <li>
 Analyze project inputs to assess documentation scope and requirements
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 Estimate the hours needed for documentation activities
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 Identify key documentation-related elements such as penalties, special requirements (e.g., hard copies, translations), and contractual obligations
 
 
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 </ul>
 
 Initiation &amp; Setup Stage:
 
 
 
 <ul>
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 Review and analyze project documentation requirements
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 Reconfirm documentation effort estimation
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 Highlight critical documentation aspects (penalties, special formats, etc.)
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 Define documentation guidelines and establish a tracking and follow-up system
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 Set up the documentation management process and tools
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 Create the initial Master Document Register (MDR) in coordination with the PM
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 Train the project team on documentation processes and tools
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 Coordinate with the customer's Document Manager to align on expectations and demonstrate internal processes
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 Propose and implement a documentation process for suppliers
 
 
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 </ul>
 
 Monitoring &amp; Control Stage:
 
 
 
 <ul>
 <li>
 Consolidate the documentation plan and confirm delivery dates with the Technical Leader
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 Track documentation progress using internal tools (e.g., GCP Ops)
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 Manage the publication and workflow of external documents (e.g., for information, execution, validation)
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 Prioritize document packages and manage feedback from all stakeholders (customer, suppliers, site)
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 Identify critical documents based on project milestones and customer needs
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 Drive innovation to improve documentation flow, communication, and deadlines
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 Ensure traceability for claims and maintain accurate records
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 Generate and manage transmission forms for contractual documents
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 Regularly update the documentation plan and communicate changes
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 Provide consistent reporting and dashboards to the PM and team
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 Ensure proper archiving of documents received outside the official portal
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 Create and maintain project-specific KPIs
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 Monitor subcontractor documentation performance and compliance
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 Support the preparation of progress reports for both the customer and internal leadership
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 Oversee documentation during construction and installation phases
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 Define and prepare the final documentation package
 
 
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 </ul>
 
 Integrated Change Control:
 
 
 
 <ul>
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 Provide input to the PM for updating the resource plan based on documentation impacts
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 Update the MDR to reflect changes resulting from time-impacting change orders
 
 
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 </ul>
 
 Project Closure:
 
 
 
 <ul>
 <li>
 Compile and prepare final documentation in accordance with customer requirements
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 Organize and deliver hard copies or digital formats as needed
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 Ensure customer approval of final documentation
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 Contribute to the Lessons Learned Register from a documentation perspective
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 </ul>
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Senior Document Controller

Join Advansys Intelligent Solutions and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Advansys Intelligent Solutions

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Senior Document Controller