Urwah Admin

Barry Callebaut

<div><div><div><div><div><p>Office Manager
</p></div></div></div></div><div><div><div><div><b>Location:
</b>Ataşehir - Istanbul, TR, 34746
</div></div></div></div><div></div><div><div><p>At Barry Callebaut, we are on a journey to transform the cocoa and chocolate industry. As the world&rsquo;s leading manufacturer of high-quality chocolate and cocoa products, our actions truly shape the future of our industry. We are a business-to-business company, serving the entire food sector, from the cocoa bean to the finest chocolate product. We are a company with a purpose, we believe in doing well by doing good and reinvesting in the communities we operate. We have a long-standing commitment to sustainability and our goal is to shape a sustainable cocoa and chocolate future. We are headquartered in Zurich, and have more than 12,000 passionate Employees working in more than 40 countries worldwide. We are very proud of who we are and what we do. And of course, we are always looking for talented people to help us have a positive impact on our industry and beyond!</p>
</div></div><div><div><div><div><div><div><div><b>About the role:</b></div>
<div>
As our Office Manager in Turkey, you will ensure that all administrative, facility, travel and office‑support operations run smoothly, efficiently and professionally. You will be the key contact for daily office needs, employees, suppliers and building management.<br>
This role requires exceptional organizational skills, strong ownership, attention to detail and the ability to keep many moving parts under control at the same time.</div><br>
<div></div>
<div><b>
Key responsibilities:</b></div>
<ul>
<li>Oversee day‑to‑day office operations to ensure an efficient, well‑functioning workplace.</li>
<li>Manage office supplies, stationery, kitchen and cafeteria materials; maintain inventory and place orders.</li>
<li>Coordinate cleaning, maintenance, repairs and communication with building management and external vendors.</li>
<li>Ensure meeting rooms are prepared, equipped and supported for local and regional leadership meetings.</li>
<li>Track office expenses, manage petty cash and deliver invoices to Finance.</li>
<li>Organize domestic and international travel for Turkey employees and visiting colleagues.</li>
<li>Handle hotel reservations, flights, shuttles and required travel documentation.</li>
<li>Ensure compliance with company travel policies and support employees with paperwork when needed.</li>
<li>Manage employee cards (building access, personal cards, meal cards, parking cards) and office keys.</li>
<li>Support onboarding processes by preparing and coordinating all required administrative items for newcomers.</li>
<li>Perform monthly expense entries in the Concur system for senior management.</li>
<li>Maintain staff administrative records up to date.</li>
<li>Coordinate with cleaning companies, maintenance teams, hotel partners and equipment vendors.</li>
<li>Ensure service quality meets company expectations and contractual commitments.</li>
<li>Follow company car contracts, delivery, renewals and related documentation.</li>
<li>Organize corporate mobile phones and phone line assignments; maintain updated employee lists.</li>
<li>Track traffic fines, fuel consumption and roadside assistance.</li></ul><br>
<div></div>
<div><b>
About you:</b></div>
<ul>
<li>Bachelor&rsquo;s degree.</li>
<li>Minimum 3 years of HR/Admin experience.</li>
<li>Strong communication skills for working with internal and external stakeholders.</li>
<li>Excellent organizational abilities and problem‑solving mindset.</li>
<li>Proficiency in MS Office; familiarity with administrative systems and workflows.</li>
<li>Strong attention to detail, reliability and ownership.</li>
<li>Fluent English; Turkish native.</li>
<li>Service‑oriented attitude and ability to manage multiple priorities.</li></ul><br>
<div></div>
<div><b>
We offer:</b></div>
<ul>
<li><div>This position is hired under a <b>3rd‑party payroll contract</b> in line with local legal and operational standards.</div>
</li><li>Professional Development: Opportunities to enhance your skills through training programs and cross-functional projects.</li>
<li>Work-Life Balance: A hybrid work model offering flexibility to balance on-site and remote work.</li>
<li>Dynamic Environment: Collaborate with a passionate and diverse team in a leading global company.</li>
</ul>
</div></div></div></div></div></div><div><div><p>At Barry Callebaut, we are committed to Diversity &amp; Inclusion. United by our strong values, we thrive on the diversity of who we are, where we come from, what we&rsquo;ve experienced and how we think. We are committed to nurturing an inclusive environment where people can truly be themselves, grow to their full potential and feel they belong. <b>#oneBC - Diverse People, Sustainable Growth.</b></p>
<p>If you want to learn more about Barry Callebaut, please find further information here.</p>
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Office Manager

Join Barry Callebaut and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Barry Callebaut

About Company

Office Manager