Qureos Mentor

Fulton County, GA

<div><div><div>UNCLASSIFIED NON-EXEMPT POSITION 
 
THE CURRENT VACANCY IS IN THE OFFICE OF THE PUBLIC DEFENDER 
Please refrain from attaching personal and identifiable information: Driver&rsquo;s License, Photo on Resumes, DD214, Vaccination cards, etc. 
Minimum Qualifications:
High School Diploma or GED required, supplemented by vocational or technical training in legal support or a related field; supplemented by two years of clerical or secretarial experience in a legal setting; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Resumes are welcomed without personal and identifiable information.
Specific License or Certification Required: Certification as a Notary Public issued by the Superior Court Clerk's Office (in county of residence), as required by position assignment.
Specific Knowledge, Skills, or Abilities: Must be able to demonstrate proficiency in the performance of the essential functions and learn, comprehend, and apply all county or departmental policies, practices, and procedures necessary to function effectively in the position. Requires knowledge of legal terminology, judicial processes, and court procedures. 
 
ALL APPLICATIONS MUST BE COMPLETED IN FULL BEFORE THEY ARE SUBMITTED. PLEASE REVIEW ALL APPLICATIONS FOR ACCURACY AND MAKE ALL CORRECTIONS BEFORE SUBMITTAL BECAUSE ERRORS CAN RESULT IN NOT MEETING THE MINIMUM QUALIFICATIONS. ADDITIONAL INFORMATION WILL NOT BE ACCEPTED AFTER APPLICATIONS ARE RECEIVED BY THE PERSONNEL DEPARTMENT.</div>
<div>Purpose of Classification:
The purpose of this classification is to perform legal clerical and secretarial work within a court or legal service area. Work involves supporting attorneys and judicial functions by preparing legal documents, maintaining case files, and maintaining calendars. The Legal Secretary is distinguished from the Legal Assistant in that the latter performs a combination of secretarial and paraprofessional legal support for attorneys, whereas the former performs specialized clerical/secretarial functions with an emphasis on processing documents and files.
Essential Functions: 
 
The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned.
Prepares a variety of legal documents, reports, and court orders using standardized forms and formats: composes, types, edits, and transcribes correspondence, subpoenas, pleadings, briefs, motions, warrants, or other legal documents; reviews correspondence and documents for correctness and legal compliance; notarizes documents; files pleadings and legal documents with courts; and generates, prints, copies, and distributes legal documents and reports, including GCIC criminal histories.
Prepares or requests/receives discovery: compiles, files, and mails discovery packet; processes discovery by copying, recording, and filing information, reports and evidence; and requests or orders further needed information.
Maintains computerized and physical case files and information using specialized databases and records systems: initiates case files in specialized databases; locates, collects, and assembles physical case files according to established procedures; inputs and modifies a variety of legal data and information; monitors court appearances and updates case files accordingly; verifies data and information are complete and up-to-date; and closes and archives case files.
Coordinates and maintains calendars: determines availability of courts, attorneys, litigants, and judges; schedules appointments, conferences, and court dates; makes travel arrangements; monitors calendars, due dates, and open cases; and ensures materials are available for conferences and court dates based on calendars.
Serves as initial contact/resource person by screening calls, visitors and mail: receives, reviews, and routes legal documents and correspondence; responds to requests for information and assistance; interprets and explains policies and procedures; researches and gathers information to provide accurate answers and information; and refers more technical questions or issues to appropriate legal staff.
Performs other secretarial and special assignments to support attorneys and assist in case preparation: researches, compiles, and organizes information from various sources; generates specialized reports related to cases; and attends court with attorneys.
Operates a personal computer to enter, retrieve, review or modify data, utilizing word processing, spreadsheet, database, presentation, Internet, e-mail, or other software; and operates general office or other equipment as necessary to complete essential functions.
Communicates with supervisor, attorneys, judges, law enforcement, other employees, clients, the public, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems.
Additional Functions:
Performs other related duties as required.</div>
<div>Performance Aptitudes:
Data Utilization: Requires the ability to review, classify, categorize, prioritize, and/or analyze data. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.
Human Interaction: Requires the ability to provide guidance, assistance, and/or interpretation to others regarding the application of procedures and standards to specific situations.
Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.
Verbal Aptitude: Requires the ability to utilize a wide variety of reference, descriptive, and/or advisory data and information.
Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division; the ability to calculate decimals and percentages; the ability to utilize principles of fractions; and the ability to interpret graphs.
Functional Reasoning: Requires the ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned objectives.
Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria.</div>
<div></div><div>It is the policy of Fulton County that there will be equal opportunity for every citizen, employee and applicant, based upon merit without regard to race, color, religion, national origin, gender, age, genetics, disability or sexual orientation.</div></div></div>

LEGAL SECRETARY

<div><div><div>UNCLASSIFIED POSITION LOCATED IN FULTON COUNTY PROBATE COURT
NON-NEGOTIABLE SALARY: $50,498
Please refrain from attaching personal and identifiable information: Driver&rsquo;s License, Photo on Resumes, DD214, Vaccination cards, etc. 
Minimum Qualifications:
High School diploma or GED (coursework in business or public administration, criminal justice, law, or related area is preferred) and two or more years of legal or court-related experience; or an equivalent combination of education and experience. Resumes are welcome without personal and identifiable information. 
 
Specific License or Certification Required: None 
 
Specific Knowledge, Skills, or Abilities: Requires knowledge of Legal terminology related to the area of assignment. Laws, rules, and regulations governing court procedures. Practices and procedures of the Fulton County Court System. General office practices, procedures, equipment, and technology. 
Requires skill in delivering high-quality, customer-focused service. Reviewing documents for conformance with procedural requirements. Reading and interpreting legal documents. Keyboarding and data entry. Using a spreadsheet, database, word processing, presentation, and other software. Understanding, using and explaining Court-specific computer applications to manage court processes, gather and analyze statistics, and create reports. Performing general clerical functions. Identifying and investigating facts of a legal matter. Resolving problems and making decisions. Generating enthusiasm and support for program objectives. Communicating effectively with coworkers, supervisors, legal professionals, and the public. 
 
Examination: 
The examination will consist of an evaluation of education and experience, accomplished by an analysis of the application. The application must document that the applicant possesses the minimum knowledge, skills, education, and experience as listed to be rated as qualified. If selected, an official, accredited college transcript is required, at the time of employment, for all degrees/coursework used to qualify for this position. 
 
ALL APPLICATIONS MUST BE COMPLETED IN FULL BEFORE THEY ARE SUBMITTED. PLEASE REVIEW ALL APPLICATIONS FOR ACCURACY AND MAKE ALL CORRECTIONS BEFORE SUBMITTAL BECAUSE ERRORS CAN RESULT IN NOT MEETING THE MINIMUM QUALIFICATIONS. ADDITIONAL INFORMATION WILL NOT BE ACCEPTED AFTER APPLICATIONS ARE RECEIVED BY THE DEPARTMENT OF HUMAN RESOURCES.</div>
<div></div><div>Purpose of Classification: 
Assist the public in matters pertaining to probate and administration of decedent's estates, marriages and firearms licensure and guardianships and conservatorships of adults and minors, provides specialized administrative support to court staff. 
 
Essential Functions:<div>
This job description indicates, in general, the nature and level of work, knowledge, skills, abilities, and other essential functions (as covered under the Americans with Disabilities Act) expected of the incumbent. It is not designed to cover or contain a comprehensive listing of all activities, duties, or responsibilities. Incumbent may be asked to perform other duties as required. 
</div>
Collects fees and reviews and accepts legal documents for filing in accordance with court procedures and prescribed time frames. Assists in development of operational procedures in response to changes in laws, rules, regulations, and other matters that affect the operations of the Court. 
 
Accepts, reviews and processes licensure applications. Processes and reviews pleadings related to probate and administration of decedent's estates and adult and minor guardianship and conservatorships. Reviews incoming and outgoing documents for completeness and accuracy; processes documents for filing in accordance with court rules. Prepares draft orders for signature by the Probate Judge of Judicial Officer. 
 
Provides procedural guidance to members of the public and attorneys. Enters data from court documents into the court case management system. Calendars court hearings, responds to court orders and other relevant documents regarding the court system. May perform extensive audit functions of financial reports filed by estate fiduciaries. May create documents related to probate matters. 
 
Ensures the proper filing, collection, and recording of legal documents including pleadings, licenses, permits, wills, and other various documents processed through the Fulton County Court System. Provides cross-functional support for all internal departments of the Fulton County Probate Court. 
 
Processes disposed cases for archiving. Reviews weekly court calendar to ensure accuracy. Administers oaths and issues Letters of Guardianship, Letters of Administration and Letters Testamentary. Explains duties and responsibilities to the appointed fiduciary. Files court records in accordance with court procedures and assists in an assigned records room. 
 
Conducts record searches of estates. Initiates various statutory notice requirements. Serves as liaison between the Probate Court and the general public. Secures confidential information and disseminates and control the flow of confidential and public information. Performs other administrative functions such as responding to questions, opening mail and distribution of mail and responding to telephone inquires. 
 
Additional Functions: 
Performs other related duties as required</div>
<div></div><div>Performance Aptitudes: 
 
Factor 1: Decision-Making 
Process: There is choice in determining the process to accomplish the work. This choice includes designing the set of operations. Positions do not necessarily perform the operations. 
 
Factor 2: Complexity 
Formative: Evaluates the relevance and importance of theories, concepts, and principles, and tailors them to develop a different approach or tactical plan to fit specific circumstances. 
 
Factor 3: Purpose of Contact 
Detect, Secure or Advise: Purpose is to detect, discover, expose information, problems, violations or failures by interviewing or investigating. 
 
Factor 4: Line/Staff Authority 
Work Leader: Partially accountable for the work product of others, including timeliness, correctness, and soundness 
 
Physical Requirements: 
Work is typically performed in an office-like environment. May work in high conflict situations and with difficult, sometimes dangerous parties. Positions in this class typically require talking, hearing, seeing, sitting, standing, walking, driving, bending, reaching, fingering, lifting, and carrying. Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. If the use of arm and/or leg controls requires exertion of forces greater than that for Sedentary Work and the worker sits most of the time, the job is rated for Light Work.</div> 
<div></div><div>It is the policy of Fulton County that there will be equal opportunity for every citizen, employee and applicant, based upon merit without regard to race, color, religion, national origin, gender, age, genetics, disability or sexual orientation.</div></div></div>

COURT OPERATIONS SPECIALIST

Join Fulton County, GA and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Fulton County, GA

About Company

LEGAL SECRETARY

COURT OPERATIONS SPECIALIST