Qureos Mentor

Montgomery County, MD

<div><div><div><h2 class="jobSectionHeader"><b>About the Position</b></h2></div><br>
<p></p><div><br>
<b>Please note</b><b>: </b>The salary range above represents this position&rsquo;s earning potential. The anticipated hiring range for this position will be <b>$76,742 - $110,752</b>, based on the candidate&rsquo;s qualifications and experience.<br>
<div><b>
#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#</b><br>
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<b>*#*#*#* THIS IS AN INTERNAL &quot;ONLY&quot; JOB POSTING, AVAILABLE TO CURRENT #*#*#*#*#*</b><br>
<b>#*#*#*#*#*#*#* MONTGOMERY COUNTY GOVERNMENT EMPLOYEES ONLY. #*#*#*#*#*#*#*</b><br>
<b>#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#</b><br>
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WHO WE ARE</b><br>
Montgomery County Department of Recreation is a nationally recognized and award-winning agency with a mission to provide high quality, diverse, and accessible community-based programs, activities, and services that serve the recreation and leisure needs of the Montgomery County community. The department manages 39 facilities including recreation centers, senior centers, and indoor and outdoor aquatic facilities and provides thousands of programs such as out-of-school activities, aquatics, classes, youth and adult sports programs and leagues, senior programs, and therapeutic recreation.</p><p></p><p><b><br>
WHO WE ARE LOOKING FOR</b><br>
The Department of Recreation is seeking a seasoned Administrative Specialist III to serve as the Director&rsquo;s Office Assistant and central administrative coordinator for executive operations. This senior-level role independently manages complex office functions, partnership agreements, grants and non-competitive contracts, and high-stakes communications with County leadership and external stakeholders. The ideal candidate is an agile, discreet, and solutions-oriented professional who excels at executive support, policy and process leadership, and relationship management&mdash;ensuring the Director&rsquo;s Office runs efficiently, compliantly, and in alignment with departmental priorities.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>What You'll Be Doing</b></h2></div>
<p></p><div><div><b>MAJOR DUTIES AND RESPONSIBILITIES:</b></div><ul><ul><li>
Serve as the office manager for the Director&rsquo;s Office, overseeing administrative workflows, procedures, and resource allocation to ensure efficiency, consistency, and adherence to County policies and regulations.</li><li>
Coordinate and maintain office resources, including records management systems, equipment, supply inventories, procurement requests, and vendor communications, ensuring proper documentation and compliance.</li><li>
Lead the drafting, review, tracking, and execution of partnership Memoranda of Understanding (MOUs) with more than 250 organizations annually, collaborating with Legal, Procurement, and internal stakeholders to ensure accuracy, timeliness, and compliance.</li><li>
Oversee the department&rsquo;s grants administration process by researching and compiling proposal content, preparing justification narratives and reports, monitoring compliance and deadlines, tracking expenditures, and coordinating documentation with internal teams and external partners.</li><li>
Monitor, track, and follow up on departmental initiatives, special projects, contracts, deadlines, legislative inquiries, and constituent issues to ensure timely resolution and proactive communication.</li><li>
Serve as a primary liaison between the Director&rsquo;s Office, the Office of the County Executive, County Council, elected officials, County leadership, community organizations, and external partners, representing the department&rsquo;s priorities professionally and effectively.</li><li>
Plan and coordinate executive-level meetings, briefings, summits, and special events, including logistics, room scheduling, materials preparation, technology needs, and follow-up actions.</li><li>
Research, compile, and prepare high-quality agendas, reports, briefing documents, presentations, talking points, and meeting summaries for executive leadership, ensuring accuracy, clarity, and alignment with departmental priorities.</li><li>
Draft, edit, proofread, and format official correspondence, memoranda, contracts, reports, policies, and other documents requiring precision, professionalism, and confidentiality.</li><li>
Support the development, review, communication, and implementation of departmental policies and procedures; facilitate staff training and monitor compliance, recommending improvements as needed.</li><li>
Coordinate and provide leadership to Office Services Coordinators, including assigning work, offering guidance and coaching, resolving escalated issues, and ensuring consistent delivery of administrative support services.</li><li>
Prepare and organize documentation for internal and external audits, coordinate auditor requests, ensure audit readiness, and implement corrective actions to maintain compliance and accountability.</li><li>
Represent the Director at high-level interagency, business, nonprofit, and community meetings by communicating departmental positions, building stakeholder relationships, preparing summaries, and coordinating follow-up actions.</li><li>
Respond to inquiries, resolve administrative issues, support committees and task forces, and manage confidential files and sensitive information with discretion, sound judgment, and a high level of professionalism.</li><li>
Provide advanced executive-level administrative support to the Director and Division Chiefs by managing complex calendars, coordinating internal and external scheduling, arranging meetings and events, and ensuring seamless daily operations.<br>
<br>
<b>SUCCESSFUL CANDIDATES SHOULD POSSESS:</b><br>
</li><li>
Proven ability to manage multiple priorities, deadlines, and deliverables in a fast-paced environment; strong follow-through and initiative.</li><li>
Trusted advisor with sound decision-making, problem-solving ability, and a high degree of discretion handling sensitive information.</li><li>
Demonstrated success independently managing complex office operations, executive calendars, confidential communications, and multi-stakeholder workflows.</li><li>
Experience drafting, tracking, and executing MOUs/agreements with large partner portfolios; familiarity with legal/procurement approvals and compliance practices.</li><li>
Hands-on experience with grants administration, monitoring, reporting, and fiscal controls; knowledge of public-sector contract compliance (including NDAs and non-competitive awards).</li><li>
Skill in researching, drafting, implementing, and training on policies and procedures; maintaining audit-ready documentation and driving corrective actions.</li><li>
Ability to liaise with County leadership, elected officials, and community organizations; represent the Director/Department effectively at high-level meetings.</li><li>
Superior writing, editing, and formatting skills for executive correspondence, briefing materials, reports, and presentations; impeccable attention to detail and professionalism.</li><li>
Experience directing the work of administrative staff; setting priorities, ensuring coverage, and upholding standards of service and quality.</li><li>
Advanced skills with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) and administrative/records systems; comfort with tracking tools and dashboards.</li><li>
Prior success supporting senior leadership in governmental or public-sector contexts.</li><li>
Demonstrated success independently managing complex office operations, executive calendars, confidential communications, and multi-stakeholder workflows.
</li></ul></ul></div><p></p><div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2></div><br>
<div><div><br>
<ul><li><b>You must be a current Montgomery County Government employee, to be considered</b></li></ul><br>
<b>
Experience</b>: Three (3) years of professional administrative experience related to the needs of the department/agency to which the position is assigned.<br>
<br>
<b>Education</b>: Graduation from an accredited college or university with a Bachelor&rsquo;s Degree</div><ul><li>
 Substitutions:<ul><li>
EDUCATION for EXPERIENCE: Additional education will substitute for the required experience on a year-for-year basis.</li><li>
EXPERIENCE for EDUCATION: Additional administrative, business, research and/or clerical experience will substitute for the required education on a year-for year basis.</li></ul></li></ul></div><p></p>
</div><div></div><div><div><p><b>IMPORTANT INFORMATION</b></p>
<p><i>The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.</i></p>
<p><i>Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at </i><i>Hiring@montgomerycountymd.gov</i><i>. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.</i></p>
<p><i>MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on </i><i>Hiring Preference</i><i>.</i></p>
<p><i>All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a &quot;Lateral Transfer&quot; candidate and may be considered for an interview.</i></p>
<p><i>This will establish an Eligible List that may be used to fill both current and future vacancies.</i></p>
<p><i>If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.</i></p>
<p><b><i>Montgomery County Ethics Law</i></b><i>: Except as provided by law or regulation, the County's &quot;Public Employees&quot; (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at </i><i>19A-12 of the County Code</i><i>. Additional information about outside employment can be obtained from the </i><i>Ethics Commission</i><i> website.</i></p></div></div></div>

Administrative Specialist III (Directors Office), Grade N23

<div><div><div><h2 class="jobSectionHeader"><b>About the Position</b></h2></div><br>
<p></p><div><br>
<b>Please note:</b><b> </b>The salary range above represents this position&rsquo;s earning potential. The anticipated hiring range for this position will be <b>$83,556 - $126,179</b> based on the candidate&rsquo;s qualifications and experience.<p><b><br>
*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#</b><br>
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<b>#*#*#*#*#*#*#*#*#* THIS IS AN INTERNAL &quot;ONLY&quot; JOB POSTING, AVAILABLE TO CURRENT #*#*#*#*#*#*#*#*#*</b><br>
<b>#*#*#*#*#*#*#*#*#*#* MONTGOMERY COUNTY GOVERNMENT EMPLOYEES ONLY. #*#*#*#*#*#*#*#*#*#*</b><br>
<b>*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#</b><br>
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WHO WE ARE</b><br>
Montgomery County is located adjacent to Washington, D.C., and with over one million residents, is the most populous County in the State of Maryland. The County is also the most diverse County in the State and ranks among the top ten most diverse Counties in the nation. Montgomery County contains many major U.S. government offices, scientific research and learning centers, and business campuses.</p><p>
The Department of Health and Human Services is responsible for delivery of the County&rsquo;s public health and human services that meets the needs of our community&rsquo;s most vulnerable children, adults and seniors. The Department provides services through more than 120 programs at more than 20 locations. With over 2,000 employees, the Department of Health and Human Services is the largest County Department.</p><p>
As a department, we believe the health and wellness of the county can only be achieved by ensuring that every resident has fair opportunities to reach their fullest potential. This means access to quality housing, transportation, education, employment, health care, human services, safe neighborhoods, and healthy food. HHS provides critical services for residents who face a variety of obstacles in achieving their full potential. HHS plays an essential role in building a healthy and strong community.</p><p></p><p><b><br>
WHO WE ARE LOOKING FOR</b><br>
The Department of Health and Human Services (DHHS), Office of Chief Operating Officer, Human Resources Team is recruiting for a Program Manager II that will oversee HR operations in support of DHHS to include position management, budget, ERP, recruiting, on boarding, off boarding, labor distribution changes, FMLA, sick leave donations and MCtime oversight.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>What You'll Be Doing</b></h2></div><br>
<p></p><div><br>
<p><b>The following duties are the primary duties and responsibilities, but not inclusive of all tasks.</b></p><ul><li>
Manages Oracle ERP process to ensure that all position and employee data changes are completed and accurate, grant iamMCG access and complete annual ERP validation.</li><li>
Provides guidance and advice to all levels regarding the coordination of departmental position creation, reclassification, reorganization/restructuring with OHR, OMB, HHS/Budget and HHS Service Areas as appropriate.</li><li>
Management of the MCtime process for HHS to include oversight for all employee Oracle transactions regarding timekeeping and leave; MCtime schedules and changes, works with HHS management to ensure that HHS timecards are accurate on a biweekly basis; liaise with OMS for sick leave bank and manages FMLA and LWOP processes.</li><li>
Oracle transactions to include New creations, reclassifications: Upgrades, Downgrades, Same Grade/Title Changes, Grade Changes/Same Title-Oracle Transaction; HR Organization moves, abolishment&rsquo;s, Work year increases and decreases.</li><li>
Oversee June Box admissions, complete Maintenance Review Questionnaire and make changes to Labor Distribution Change requests.</li><li>
Request for Sick leave donations and liaise with Payroll.</li><li>
Maintenance of Financial Disclosure and Essential Personnel.</li><li>
Personal leave Day updates - annually.</li><li>
Working with Maryland Unemployment, Worker's Compensation, and Occupational Medical Services.</li><li>
Running various Oracle reports such as department assignments, supervisor reports, temporary promotions, etc.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Minimum Qualifications</b></h2></div>
<p></p><div><p><b>Experience: </b>Thorough five (5) years professional experience in Human Resources Management, including but not limited to: Position Control, MCtime and experience using Oracle to manage transactions, data and reporting.</p><p><b>
Education:</b> Graduation from an accredited college or university with a Bachelor's Degree.</p><p><b>
Equivalency: </b>An equivalent combination of education and experience may be substituted.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Preferred Criteria, Interview Preferences
</b></h2></div><p></p><div><ul><li>Experience performing transactions in Oracle</li><li>
Experience with Oracle Reporting in BI Tool; downloading data, creating reports, etc.</li><li>
Experience with MCtime, reviewing, correcting, schedules, reporting, etc.</li></ul></div><p></p>
</div><div></div><div><div><p><b>IMPORTANT INFORMATION</b></p>
<p><i>The Office of Human Resources (OHR) reviews the minimum qualifications of all applicants, irrespective of whether the candidate has previously been found to have met the minimum requirements for the job or been temporarily promoted to the same position. This evaluation is based solely on the information contained in the application/resume submitted for this specific position.</i></p>
<p><i>Montgomery County Government(MCG) is an equal opportunity employer, committed to workforce diversity. Accordingly, as it relates to employment opportunities, the County will provide reasonable accommodations to applicants with disabilities, in accordance with the law. Applicants requiring reasonable accommodation for any part of the application and hiring process should email OHR at </i><i>Hiring@montgomerycountymd.gov</i><i>. Individual determinations on requests for reasonable accommodation will be made in accordance with all applicable laws.</i></p>
<p><i>MCG also provides hiring preference to certain categories of veterans and veterans/persons with a disability. For more information and to claim employment preference, refer to the Careers webpage on </i><i>Hiring Preference</i><i>.</i></p>
<p><i>All applicants will respond to a series of questions related to their education, relevant experience, knowledge, skills, and abilities required to minimally perform the job. The applicant's responses in conjunction with their resume and all other information provided in the employment application process will be evaluated to determine the minimum qualifications and preferred criteria or interview preference status. Based on the results, the highest qualified applicants will be placed on an Eligible List and may be considered for an interview. Employees meeting minimum qualifications who are the same grade will be placed on the Eligible List as a &quot;Lateral Transfer&quot; candidate and may be considered for an interview.</i></p>
<p><i>This will establish an Eligible List that may be used to fill both current and future vacancies.</i></p>
<p><i>If selected for consideration for this position, you may be required to provide evidence that you possess the knowledge, skills, and abilities indicated on your resume.</i></p>
<p><b><i>Montgomery County Ethics Law</i></b><i>: Except as provided by law or regulation, the County's &quot;Public Employees&quot; (which does not include employees of the Sheriff's office) are subject to the County's ethics law including the requirements to obtain advanced approval of any outside employment and the prohibitions on certain outside employment. The outside employment requirements of the ethics law can be found at </i><i>19A-12 of the County Code</i><i>. Additional information about outside employment can be obtained from the </i><i>Ethics Commission</i><i> website.</i></p></div></div></div>

Human Resources Liaison (Program Manager II, N25)

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Montgomery County, MD

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Administrative Specialist III (Directors Office), Grade N23

Human Resources Liaison (Program Manager II, N25)