Qureos Mentor

Ottawa County - Michigan

<div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><p>Under the supervision of the Office Manager, provides a wide variety of coordination activities, both technical and administrative, to assist attorneys. Manages documents for case files within the Prosecutor's Office. Activities are varied and complex, often performed under limited supervision, and require creativity and independent judgment. Position may include combined assignment to the Criminal Division of the District Court, or Criminal, Juvenile or Family Divisions of the Circuit Court.<br>
<br>
This is a full-time, benefited position working out of the 58th District Court building located at 85 W. 8th Street, Holland, MI 49423. Typical working hours are Monday-Friday, 8:00 a.m. to 5:00 p.m.</p></div>
<div><h2 class="jobSectionHeader"><b>Essential Job Functions</b></h2></div>
<p></p><div><p><b>The essential functions of this position include, but are not limited to, the following:</b></p><ul><li>
Opens new files, evaluates complex and diverse information to determine appropriate course of action and required documentation based on court deadlines and applicable law enforcement procedures. Handles document preparation, executes follow-up and fact gathering using analysis, solid judgment, initiative, critical thinking, and experience to complement existing data to perform the file management function of the case. Assignments occasionally may include some tasks involving difficult and high profile cases.</li><li>
Enters and updates case data using multiple computer systems utilized to manage case records, generate documents and reports, and track files. Uses document management software to manage cases via imaged documents, creates e-forms, and processes case work within department and with other county agencies using workflows.</li><li>
Responds appropriately to callers and walk-ins addressing questions and concerns of attorneys, parties, court personnel, law enforcement personnel, victims, families, witnesses and others regarding departmental procedures, schedules, case information and related issues. Requires discretion to adhere to disclosure and confidentiality restrictions.</li><li>
Schedules hearings, prepares notices, proofs, files and documents within legal time parameters. Issues subpoenas as needed.</li><li>
Manages calendar for assigned court and prepares documentation for attorneys. Includes preparing for weekly and unscheduled court sessions including motions, hearings, arraignments, trials and pleas.</li><li>
Reviews files upon return from court and assists attorneys to prepare necessary case follow-up to ensure accurate and timely processing of case components.</li><li>
Processes and follows case/file closure and archival procedures.</li><li>
Performs complex clerical and administrative tasks unique to the department.</li><li>
Helps support an equitable, safe, diverse and inclusive workplace.</li><li>
May assign and review work of clerical staff and assist in their training.</li><li>
Other duties as assigned.
</li></ul><p><b>Possible Additional Assignments:</b></p><ul><li>
Performs a variety of other support tasks which may include maintaining and updating resource materials in the law library, ordering and maintaining office supplies and forms, making travel and lodging arrangements, organizing and distributing mail and related tasks.</li><li>
Backs up Office Manager in payroll processing, attendance monitoring and department calendar management; processing and tracking department financial transactions, and maintaining and training on unique department hardware and software.</li><li>
Represents department at various meetings and participates on committees or work groups.</li><li>
Maintains department equipment, orders supplies, requests/schedules repairs and recommends replacement as needed.</li><li>
Acts as T.A.C. (Terminal Agency Coordinator) for department LEIN operation. Includes training and testing for certification, updating staff on LEIN policy and procedure changes, and coordinates hardware and software updates with State, County and Central Dispatch.</li><li>
Manages tracking and reporting of electronic fingerprint data. Includes verification of fingerprint submission, electronic transfer, LEIN checks and software maintenance. Acts as liaison between department, courts, law enforcement agencies and State.</li><li>
Manages various reporting processes for department. May include Alcohol Cost Recovery Report, School Safety, and Gun Board.</li><li>
Manages Subpoena By Mail Program. Includes producing and tracking mailer subpoenas for Circuit Court appearances, updates witness information in department databases, tracks service and monitors Business Reply Mail deposit account.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Required Education, Training and Experience</b></h2></div>
<div><p>High school diploma required. Associate's or Bachelor's degree in related area preferred. A minimum of two years experience in a criminal justice system or similar legal setting. Must be skilled in the use of MS Word, MS Excel, LEIN, OnBase, Opus and PAAM case management software. Previous experience at the Legal Assistant I level preferred.<br>
<br>
<b>Licenses and Certifications:</b><br>
LEIN certified preferred.</p></div>
<div><h2 class="jobSectionHeader"><b>Additional Requirements and Information</b></h2></div>
<div><p><b>Required Knowledge and Skills:</b></p><ul><li>
Good working knowledge of court administrative procedures and practices.</li><li>
Good working knowledge of legal terminology, documents, style and procedures.</li><li>
Fast and accurate keyboarding skills.</li><li>
Good working knowledge of document imaging protocols and practices.</li><li>
Working knowledge of privacy requirements related to court records.</li><li>
Computer literacy including a good working knowledge of word processing, spreadsheet and database management applications.</li><li>
Good verbal and written communications skills.</li><li>
Excellent interpersonal and human relations skills.</li><li>
Excellent time management skills and organizational skills.</li><li>
Ability to interact positively and professionally with judges, attorneys, prosecutors, law enforcement officers, employees, felony offenders, other parties to litigation and members of the general public with widely divergent socio-economic and cultural backgrounds and varying levels of communication skills.</li></ul><b>
Disclaimer: </b>This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.<br>
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.<br>
<br>
<b>Ottawa County is an Equal Opportunity Employer.</b><br>
<br>
<b>Physical Requirements:</b><br>
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.<br>
<br>
<b>Working Conditions:</b><br>
Work is performed in a normal office environment.</div></div></div><p></p>
<br><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><p>Under the supervision of the Office Manager, provides a wide variety of coordination activities, both technical and administrative, to assist attorneys. Manages documents for case files within the Prosecutor's Office. Activities are varied and complex, often performed under limited supervision, and require creativity and independent judgment. Position may include combined assignment to the Criminal Division of the District Court, or Criminal, Juvenile or Family Divisions of the Circuit Court.<br>
<br>
This is a full-time, benefited position working out of the 58th District Court building located at 85 W. 8th Street, Holland, MI 49423. Typical working hours are Monday-Friday, 8:00 a.m. to 5:00 p.m.</p></div>
<div><h2 class="jobSectionHeader"><b>Essential Job Functions</b></h2></div>
<p></p><div><p><b>The essential functions of this position include, but are not limited to, the following:</b></p><ul><li>
Opens new files, evaluates complex and diverse information to determine appropriate course of action and required documentation based on court deadlines and applicable law enforcement procedures. Handles document preparation, executes follow-up and fact gathering using analysis, solid judgment, initiative, critical thinking, and experience to complement existing data to perform the file management function of the case. Assignments occasionally may include some tasks involving difficult and high profile cases.</li><li>
Enters and updates case data using multiple computer systems utilized to manage case records, generate documents and reports, and track files. Uses document management software to manage cases via imaged documents, creates e-forms, and processes case work within department and with other county agencies using workflows.</li><li>
Responds appropriately to callers and walk-ins addressing questions and concerns of attorneys, parties, court personnel, law enforcement personnel, victims, families, witnesses and others regarding departmental procedures, schedules, case information and related issues. Requires discretion to adhere to disclosure and confidentiality restrictions.</li><li>
Schedules hearings, prepares notices, proofs, files and documents within legal time parameters. Issues subpoenas as needed.</li><li>
Manages calendar for assigned court and prepares documentation for attorneys. Includes preparing for weekly and unscheduled court sessions including motions, hearings, arraignments, trials and pleas.</li><li>
Reviews files upon return from court and assists attorneys to prepare necessary case follow-up to ensure accurate and timely processing of case components.</li><li>
Processes and follows case/file closure and archival procedures.</li><li>
Performs complex clerical and administrative tasks unique to the department.</li><li>
Helps support an equitable, safe, diverse and inclusive workplace.</li><li>
May assign and review work of clerical staff and assist in their training.</li><li>
Other duties as assigned.
</li></ul><p><b>Possible Additional Assignments:</b></p><ul><li>
Performs a variety of other support tasks which may include maintaining and updating resource materials in the law library, ordering and maintaining office supplies and forms, making travel and lodging arrangements, organizing and distributing mail and related tasks.</li><li>
Backs up Office Manager in payroll processing, attendance monitoring and department calendar management; processing and tracking department financial transactions, and maintaining and training on unique department hardware and software.</li><li>
Represents department at various meetings and participates on committees or work groups.</li><li>
Maintains department equipment, orders supplies, requests/schedules repairs and recommends replacement as needed.</li><li>
Acts as T.A.C. (Terminal Agency Coordinator) for department LEIN operation. Includes training and testing for certification, updating staff on LEIN policy and procedure changes, and coordinates hardware and software updates with State, County and Central Dispatch.</li><li>
Manages tracking and reporting of electronic fingerprint data. Includes verification of fingerprint submission, electronic transfer, LEIN checks and software maintenance. Acts as liaison between department, courts, law enforcement agencies and State.</li><li>
Manages various reporting processes for department. May include Alcohol Cost Recovery Report, School Safety, and Gun Board.</li><li>
Manages Subpoena By Mail Program. Includes producing and tracking mailer subpoenas for Circuit Court appearances, updates witness information in department databases, tracks service and monitors Business Reply Mail deposit account.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Required Education, Training and Experience</b></h2></div>
<div><p>High school diploma required. Associate's or Bachelor's degree in related area preferred. A minimum of two years experience in a criminal justice system or similar legal setting. Must be skilled in the use of MS Word, MS Excel, LEIN, OnBase, Opus and PAAM case management software. Previous experience at the Legal Assistant I level preferred.<br>
<br>
<b>Licenses and Certifications:</b><br>
LEIN certified preferred.</p></div>
<div><h2 class="jobSectionHeader"><b>Additional Requirements and Information</b></h2></div>
<div><p><b>Required Knowledge and Skills:</b></p><ul><li>
Good working knowledge of court administrative procedures and practices.</li><li>
Good working knowledge of legal terminology, documents, style and procedures.</li><li>
Fast and accurate keyboarding skills.</li><li>
Good working knowledge of document imaging protocols and practices.</li><li>
Working knowledge of privacy requirements related to court records.</li><li>
Computer literacy including a good working knowledge of word processing, spreadsheet and database management applications.</li><li>
Good verbal and written communications skills.</li><li>
Excellent interpersonal and human relations skills.</li><li>
Excellent time management skills and organizational skills.</li><li>
Ability to interact positively and professionally with judges, attorneys, prosecutors, law enforcement officers, employees, felony offenders, other parties to litigation and members of the general public with widely divergent socio-economic and cultural backgrounds and varying levels of communication skills.</li></ul><b>
Disclaimer: </b>This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.<br>
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.<br>
<br>
<b>Ottawa County is an Equal Opportunity Employer.</b><br>
<br>
<b>Physical Requirements:</b><br>
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.<br>
<br>
<b>Working Conditions:</b><br>
Work is performed in a normal office environment.</div></div></div><p></p>
<br><div></div><div><div><div><p>This position is benefited and is subject to the Group T manual. <br>
<br>
Ottawa County offers a wide range of benefits to support you in your career. View the Benefits Summary for more information.<br>
<br>
The current Group T manual can be viewed here. The Ottawa County Universal Wage Scale can be found here. <br>
<br>
**Part-time benefitted positions will recieve prorated benefits.</p></div></div></div>

Legal Assistant II

<div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><p>Under the supervision of the Assistant Friend of the Court-Operations, provides accounting support required for proper charging, crediting of payments, cash control and maintenance of accurate financial records for monies received in payment for court-ordered child support and spousal support. Establishes and modifies client accounts in accordance with the terms and conditions of initial and amended support orders, and audits accounts to ensure proper allocation of payments. Reviews source documents for accuracy and completeness and ensures that all transactions are properly documented.</p><p><br>
This is a full-time, benefited position working out of the Family Justice Center located at 12240 Fillmore St West Olive, MI 49460. Typical working hours are Monday-Friday, 8:00 a.m. to 5:00 p.m.</p></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Essential Job Functions</b></h2></div>
<div><p><b>The essential functions of this position include, but are not limited to, the following:</b></p><ul><li>
Responsible for accurately processing all child support and spousal support payments and proper accounting for all funds received by the Friend of the Court Office.</li><li>
Accountable for setting up the case in the MiCSES system which includes locate functions through Accurint, Business Objects and other systems as well as ensuring all demographic information and Social Security numbers are complete and initiating all enforcement.</li><li>
Researches Business Objects for state assistance, updates the MiCSES records to reflect that the money is allocated correctly. Communicates with DHHS to accurately update their system as changes occur.</li><li>
Obtains Federal Tax ID from employers and verifies and/or corrects employer information, sends requests to DHHS to add or modify an employer in their database to allow appropriate enforcement actions in MiCSES, prepares and transmits income withholding notices, and notifies payers of initiation of income withholding. Ensures that Electronic Income withholding notices are processed and accepted.</li><li>
Receives orders for reimbursement of birthing expenses, enters reimbursement charges to payer/payee accounts, monitors payments, and adjusts fixed obligation pay-off amounts.</li><li>
Creates new cases and accounts to reflect movement of children between residences of the custodial and non-custodial parents, changes in custody, placement in foster care, residential treatment, guardianships and other status changes.</li><li>
Reviews amended support orders and makes appropriate adjustments to accounts.</li><li>
Verify and processes case closings, making account adjustments, changing enforcement status, stopping disbursement payments, terminating income withholding notices, and contacting other departments to close open actions.</li><li>
Performs detailed audits of accounts by researching previous program systems to gather financial data. Verifies correct surcharges were assessed on account during appropriate time frame according to Michigan Law. Provides investigators with detailed, documented account histories. Provides testimony in Court to support audit findings if necessary.</li><li>
Responsible for setting up interstate child support cases, transferring arrears and charges, and ensuring that money is going to the correct state.</li><li>
Collects, compiles and prepares reports of data for use in improving performance measures, budget preparation and other financial forecasting.</li><li>
Prepares monthly PAR reports to correctly allocate investigator and attorney/referee hours to IV-D reimbursable and non-reimbursable activities under the State of Michigan Cooperative Reimbursement Contract.</li><li>
Manages the MiCSES system to ensure that each case is assigned to the correct county, function and caseworker.</li><li>
Performs other functions as assigned.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Required Education, Training and Experience</b></h2></div>
<div><p>Associates' degree from an accredited college or university in accounting, business information systems, business administration or closely related field and two (2) years progressively responsible experience in accounting, auditing and business information systems; or an equivalent combination of education and experience. Specific experience with MiCSES and income support accounting strongly preferred.</p></div>
<div><h2 class="jobSectionHeader"><b>Additional Requirements and Information</b></h2></div>
<div><p><b>REQUIRED KNOWLEDGE AND SKILLS:</b></p><ul><li>
Thorough working knowledge of standard accounting principles and practices.</li><li>
Thorough working knowledge of the principles and practices of fund accounting.</li><li>
Thorough knowledge of statutory and other legally mandated standards governing public sector accounting and auditing practices and financial accountability, including GAAP and GASB.</li><li>
Thorough working knowledge of accounts receivable processes and practices.</li><li>
Thorough working knowledge of the Michigan Court Rules and State Court Administrative Office rules, regulations and requirements.</li><li>
Thorough working knowledge of Michigan Office of Child Support rules, regulations and requirements.</li><li>
Excellent organizational skills and ability to prioritize the workload.</li><li>
Excellent customer service skills.</li><li>
Ability to interact positively and objectively with coworkers, officers of the court, clients, prosecutors, attorneys, auditors, and members of the general public from a wide range of cultural and socio-economic backgrounds and with varying levels of communications skills.</li></ul><p><b>
Disclaimer: </b>This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.</p><p>
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.<br>
<br>
<b>Ottawa County is an Equal Opportunity Employer.</b></p><b><br>
PHYSICAL REQUIREMENTS:</b><br>
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.<br>
<br>
<b>WORKING CONDITIONS:</b><br>
Work is performed in a normal office environment.</div></div></div><p></p>
<br><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><p>Under the supervision of the Assistant Friend of the Court-Operations, provides accounting support required for proper charging, crediting of payments, cash control and maintenance of accurate financial records for monies received in payment for court-ordered child support and spousal support. Establishes and modifies client accounts in accordance with the terms and conditions of initial and amended support orders, and audits accounts to ensure proper allocation of payments. Reviews source documents for accuracy and completeness and ensures that all transactions are properly documented.</p><p><br>
This is a full-time, benefited position working out of the Family Justice Center located at 12240 Fillmore St West Olive, MI 49460. Typical working hours are Monday-Friday, 8:00 a.m. to 5:00 p.m.</p></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Essential Job Functions</b></h2></div>
<div><p><b>The essential functions of this position include, but are not limited to, the following:</b></p><ul><li>
Responsible for accurately processing all child support and spousal support payments and proper accounting for all funds received by the Friend of the Court Office.</li><li>
Accountable for setting up the case in the MiCSES system which includes locate functions through Accurint, Business Objects and other systems as well as ensuring all demographic information and Social Security numbers are complete and initiating all enforcement.</li><li>
Researches Business Objects for state assistance, updates the MiCSES records to reflect that the money is allocated correctly. Communicates with DHHS to accurately update their system as changes occur.</li><li>
Obtains Federal Tax ID from employers and verifies and/or corrects employer information, sends requests to DHHS to add or modify an employer in their database to allow appropriate enforcement actions in MiCSES, prepares and transmits income withholding notices, and notifies payers of initiation of income withholding. Ensures that Electronic Income withholding notices are processed and accepted.</li><li>
Receives orders for reimbursement of birthing expenses, enters reimbursement charges to payer/payee accounts, monitors payments, and adjusts fixed obligation pay-off amounts.</li><li>
Creates new cases and accounts to reflect movement of children between residences of the custodial and non-custodial parents, changes in custody, placement in foster care, residential treatment, guardianships and other status changes.</li><li>
Reviews amended support orders and makes appropriate adjustments to accounts.</li><li>
Verify and processes case closings, making account adjustments, changing enforcement status, stopping disbursement payments, terminating income withholding notices, and contacting other departments to close open actions.</li><li>
Performs detailed audits of accounts by researching previous program systems to gather financial data. Verifies correct surcharges were assessed on account during appropriate time frame according to Michigan Law. Provides investigators with detailed, documented account histories. Provides testimony in Court to support audit findings if necessary.</li><li>
Responsible for setting up interstate child support cases, transferring arrears and charges, and ensuring that money is going to the correct state.</li><li>
Collects, compiles and prepares reports of data for use in improving performance measures, budget preparation and other financial forecasting.</li><li>
Prepares monthly PAR reports to correctly allocate investigator and attorney/referee hours to IV-D reimbursable and non-reimbursable activities under the State of Michigan Cooperative Reimbursement Contract.</li><li>
Manages the MiCSES system to ensure that each case is assigned to the correct county, function and caseworker.</li><li>
Performs other functions as assigned.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Required Education, Training and Experience</b></h2></div>
<div><p>Associates' degree from an accredited college or university in accounting, business information systems, business administration or closely related field and two (2) years progressively responsible experience in accounting, auditing and business information systems; or an equivalent combination of education and experience. Specific experience with MiCSES and income support accounting strongly preferred.</p></div>
<div><h2 class="jobSectionHeader"><b>Additional Requirements and Information</b></h2></div>
<div><p><b>REQUIRED KNOWLEDGE AND SKILLS:</b></p><ul><li>
Thorough working knowledge of standard accounting principles and practices.</li><li>
Thorough working knowledge of the principles and practices of fund accounting.</li><li>
Thorough knowledge of statutory and other legally mandated standards governing public sector accounting and auditing practices and financial accountability, including GAAP and GASB.</li><li>
Thorough working knowledge of accounts receivable processes and practices.</li><li>
Thorough working knowledge of the Michigan Court Rules and State Court Administrative Office rules, regulations and requirements.</li><li>
Thorough working knowledge of Michigan Office of Child Support rules, regulations and requirements.</li><li>
Excellent organizational skills and ability to prioritize the workload.</li><li>
Excellent customer service skills.</li><li>
Ability to interact positively and objectively with coworkers, officers of the court, clients, prosecutors, attorneys, auditors, and members of the general public from a wide range of cultural and socio-economic backgrounds and with varying levels of communications skills.</li></ul><p><b>
Disclaimer: </b>This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.</p><p>
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.<br>
<br>
<b>Ottawa County is an Equal Opportunity Employer.</b></p><b><br>
PHYSICAL REQUIREMENTS:</b><br>
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.<br>
<br>
<b>WORKING CONDITIONS:</b><br>
Work is performed in a normal office environment.</div></div></div><p></p>
<br><div></div><div><div><div><p>This position is benefited and is in the Friend of the Court bargaining unit. <br>
<br>
Ottawa County offers a wide range of benefits to support you in your career. View the Benefits Summary for more information.<br>
<br>
The current Friend of the Court collective bargaining agreement can be viewed here. The pay scale can be found here. <br>
<br>
**Part-time benefitted positions will recieve prorated benefits.</p></div></div></div>

FOC Account Specialist

Join Ottawa County - Michigan and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

Ottawa County - Michigan

ABOUT_COMPANY

Legal Assistant II

FOC Account Specialist