Qureos Mentor

Ottawa County - Michigan

<div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><p>Under the supervision of the Office Manager(s), provides a wide variety of coordination activities, both technical and administrative, to assist attorneys. Manages documents for case files within the Prosecutor&rsquo;s Office. Activities are varied and complex, often performed under limited supervision, and require creativity and independent judgment. Position may include combined assignment to the Criminal Division of the District Court, or Criminal, Juvenile or Family Divisions of the Circuit Court.</p><p><br>
This is a full-time, benefited position working out of the District Court in Holland located at 85 W. 8th Street, Holland, MI. Travel to other county locations as needed. Typical working hours are Monday - Friday, 8:00 a.m. - 5:00 p.m.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Essential Job Functions</b></h2></div>
<div><p><b>The essential functions of this position include, but are not limited to, the following:</b></p><br>
<ul><li>
Opens new files, evaluates complex and diverse information to determine appropriate course of action and required documentation based on court deadlines and applicable law enforcement procedures. Handles document preparation, document scanning, and file management functions of the case. Assignments occasionally may include some tasks involving difficult and high profile cases.</li><li>
Enters and updates case data using multiple computer systems utilized to manage case records, generate documents and reports, and track files. Uses document management software to manage cases via imaged documents, creates e-forms and processes case work within department and with other Ottawa County agencies using workflows.</li><li>
Responds appropriately to callers and walk-ins addressing questions and concerns of attorneys, parties, court personnel, law enforcement personnel, victims, families, witnesses and others regarding departmental procedures, schedules, case information and related issues. Requires discretion to adhere to disclosure and confidentiality restrictions.</li><li>
Schedules hearings, prepares notices, proofs, files and documents within legal time parameters. Issues subpoenas as needed.</li><li>
Manages calendar for assigned court and prepares documentation for attorneys. Prepares for weekly and unscheduled court sessions including motions, hearings, arraignments, trials and pleas.</li><li>
Reviews files upon return from court and assists attorneys to prepare necessary case follow-up to ensure accurate and timely processing of case components.</li><li>
Processes and follows case/file closure and archival procedures.</li><li>
Performs complex clerical and administrative tasks unique to the department.</li><li>
Performs a variety of other support tasks which may include organizing and distributing mail and related tasks.</li><li>
Other duties as assigned.</li></ul></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Required Education, Training and Experience</b></h2></div>
<div><p>High School Diploma required. Associates or Bachelors degree in related area preferred. A minimum of one to two years related experience in a criminal justice system or similar legal setting preferred. Must be skilled in the use of MS Word and MS Excel.<br>
<br>
<b>Licenses and Certifications:
</b><br>
LEIN certified preferred.</p></div>
<div><h2 class="jobSectionHeader"><b>Additional Requirements and Information</b></h2></div>
<div><p><b>Required Knowledge and Skills:</b></p><ul><li>
Good working knowledge of court administrative procedures and practices.</li><li>
Good working knowledge of legal terminology, documents, style and procedures.</li><li>
Fast and accurate keyboarding skills.</li><li>
Good working knowledge of document imaging protocols and practices.</li><li>
Working knowledge of privacy requirements related to court records.</li><li>
Computer literacy including a good working knowledge of word processing, spreadsheet and database management applications.</li><li>
Good oral and written communications skills.</li><li>
Excellent interpersonal and human relations skills.</li><li>
Ability to interact positively and professionally with judges, attorneys, prosecutors, law enforcement officers, employees, felony offenders, other parties to litigation and members of the general public with widely divergent socio-economic and cultural backgrounds and varying levels of communication skills.</li></ul><br>
<b>
Disclaimer:</b><br>
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.<br>
<div><b>
Ottawa County is an Equal Opportunity Employer.</b></div><br>
<b>
Physical Requirements:</b><br>
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.<br>
<br>
<b>Working Conditions:</b><br>
Work is performed in a normal office environment.</div></div></div><p></p>
<br><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><p>Under the supervision of the Office Manager(s), provides a wide variety of coordination activities, both technical and administrative, to assist attorneys. Manages documents for case files within the Prosecutor&rsquo;s Office. Activities are varied and complex, often performed under limited supervision, and require creativity and independent judgment. Position may include combined assignment to the Criminal Division of the District Court, or Criminal, Juvenile or Family Divisions of the Circuit Court.</p><p><br>
This is a full-time, benefited position working out of the District Court in Holland located at 85 W. 8th Street, Holland, MI. Travel to other county locations as needed. Typical working hours are Monday - Friday, 8:00 a.m. - 5:00 p.m.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Essential Job Functions</b></h2></div>
<div><p><b>The essential functions of this position include, but are not limited to, the following:</b></p><br>
<ul><li>
Opens new files, evaluates complex and diverse information to determine appropriate course of action and required documentation based on court deadlines and applicable law enforcement procedures. Handles document preparation, document scanning, and file management functions of the case. Assignments occasionally may include some tasks involving difficult and high profile cases.</li><li>
Enters and updates case data using multiple computer systems utilized to manage case records, generate documents and reports, and track files. Uses document management software to manage cases via imaged documents, creates e-forms and processes case work within department and with other Ottawa County agencies using workflows.</li><li>
Responds appropriately to callers and walk-ins addressing questions and concerns of attorneys, parties, court personnel, law enforcement personnel, victims, families, witnesses and others regarding departmental procedures, schedules, case information and related issues. Requires discretion to adhere to disclosure and confidentiality restrictions.</li><li>
Schedules hearings, prepares notices, proofs, files and documents within legal time parameters. Issues subpoenas as needed.</li><li>
Manages calendar for assigned court and prepares documentation for attorneys. Prepares for weekly and unscheduled court sessions including motions, hearings, arraignments, trials and pleas.</li><li>
Reviews files upon return from court and assists attorneys to prepare necessary case follow-up to ensure accurate and timely processing of case components.</li><li>
Processes and follows case/file closure and archival procedures.</li><li>
Performs complex clerical and administrative tasks unique to the department.</li><li>
Performs a variety of other support tasks which may include organizing and distributing mail and related tasks.</li><li>
Other duties as assigned.</li></ul></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Required Education, Training and Experience</b></h2></div>
<div><p>High School Diploma required. Associates or Bachelors degree in related area preferred. A minimum of one to two years related experience in a criminal justice system or similar legal setting preferred. Must be skilled in the use of MS Word and MS Excel.<br>
<br>
<b>Licenses and Certifications:
</b><br>
LEIN certified preferred.</p></div>
<div><h2 class="jobSectionHeader"><b>Additional Requirements and Information</b></h2></div>
<div><p><b>Required Knowledge and Skills:</b></p><ul><li>
Good working knowledge of court administrative procedures and practices.</li><li>
Good working knowledge of legal terminology, documents, style and procedures.</li><li>
Fast and accurate keyboarding skills.</li><li>
Good working knowledge of document imaging protocols and practices.</li><li>
Working knowledge of privacy requirements related to court records.</li><li>
Computer literacy including a good working knowledge of word processing, spreadsheet and database management applications.</li><li>
Good oral and written communications skills.</li><li>
Excellent interpersonal and human relations skills.</li><li>
Ability to interact positively and professionally with judges, attorneys, prosecutors, law enforcement officers, employees, felony offenders, other parties to litigation and members of the general public with widely divergent socio-economic and cultural backgrounds and varying levels of communication skills.</li></ul><br>
<b>
Disclaimer:</b><br>
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.<br>
<div><b>
Ottawa County is an Equal Opportunity Employer.</b></div><br>
<b>
Physical Requirements:</b><br>
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.<br>
<br>
<b>Working Conditions:</b><br>
Work is performed in a normal office environment.</div></div></div><p></p>
<br><div></div><div><div><div><p>This position is benefited and is subject to the Group T manual. <br>
<br>
Ottawa County offers a wide range of benefits to support you in your career. View the Benefits Summary for more information.<br>
<br>
The current Group T manual can be viewed here. The Ottawa County Universal Wage Scale can be found here. <br>
<br>
**Part-time benefitted positions will recieve prorated benefits.</p></div></div></div>

Legal Assistant I (Prosecutor's Office)

<div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<p></p><div><p>Under the supervision of the Chief Clerk of the Court, prepares and processes case documentation for misdemeanor and felony violations of the Michigan Criminal Code, general civil infractions, small claims and landlord/tenant cases, garnishments, and/or civil infractions and misdemeanor and felony violations of the Michigan Motor Vehicle Code. Performs case flow management functions in substantive and procedural compliance with the Michigan Court Rules. Processes and ensures proper case flow for traffic and civil matters before the Court as required by caseloads.</p><p>
This is a full-time, benefited position working out of the District Court building in Holland located at 85 W. 8th Street, Holland, MI 49424. Typical working hours are Monday - Friday, 8:00am - 5:00pm.</p></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Essential Job Functions</b></h2></div>
<p></p><div><p><b>The essential functions of this position include, but are not limited to, any combination of the following:</b></p><ul><li>
Assists customers on the phone and at the counter, explaining Court policy and procedures for misdemeanor and felony criminal matters, general civil infractions, small claims and landlord/tenant matters, garnishments, and civil infractions and misdemeanor and felony traffic violations, judgments, and Court orders.</li><li>
Enters and withdraws warrants in LEIN/TALON.</li><li>
Opens criminal cases for defendants already in custody, defendants receiving appearance tickets, and defendants for whom warrants have been issued. Opens and processes a variety of civil matters including general civil, small claims and landlord/tenant cases and garnishments. Opens traffic cases for civil infractions and misdemeanor and felony violations of the Michigan Motor Vehicle Code.</li><li>
Prepares physical files for criminal arraignments and enters case data into case management system. Processes procedurally and substantively correct documents. Prepares case files for scheduled hearings.</li><li>
Receives documents submitted to the court for filing, reviews documents for substantive and procedural compliance with the Michigan Court Rules, and notifies parties of errors and required corrections.</li><li>
Prepares dispositions and court orders for defendants pleading guilty at arraignment. Prepares notices to appear; and prepares proofs of service and serves notices to involved parties by mail.</li><li>
Types probation orders, orders to pay fines &amp; fees, to release bonds to third-party payors.</li><li>
Prepares orders for the magistrate and judge in adjudicated traffic matters, prepares abstracts of traffic cases for the Secretary of State and transmits them for entry into driving records, and prepares orders to Show Cause.</li><li>
Prepares and processes default judgments for civil infractions, driver's license suspensions, bench warrants, documentation to bind cases over to Circuit Court, and enters and withdraws warrants from LEIN/TALON systems.</li><li>
Closes cases, ensuring that record includes all actions; all dispositional information and orders; and all documentation of completion of jail time, community service, treatment, driver's education and victim impact classes, payment of fines, costs, restitution, and fees, and other orders of sentence. Prints register of actions for closed cases and distributes to appropriate parties.</li><li>
Performs other duties as assigned.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Required Education, Training and Experience</b></h2></div>
<p></p><div><p>High school diploma or GED combined with some post-secondary training in court administration, business information systems, legal secretarial or other relevant field and two years of progressively responsible experience in a legal practice or court administrative office position requiring extensive public contact and fast, accurate keyboarding skills; or an equivalent combination of education, training, and experience.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Additional Requirements and Information</b></h2></div>
<p></p><div><p><b>REQUIRED KNOWLEDGE AND SKILLS:</b></p><p><b>
NOTE:</b> Ability to communicate in Spanish, Lao, Cambodian or other language spoken by ethnic groups residing in the county strongly preferred.</p><p><b><br>
Disclaimer: </b>This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.</p><p>
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.</p><p><b><br>
Ottawa County is an Equal Opportunity Employer.</b></p><p><b><br>
LICENSES AND CERTIFICATIONS:</b></p><p>
Must become LEIN certified within 6 months of the date of hire and maintain certification.</p><p><b>
PHYSICAL REQUIREMENTS:</b></p><p>
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.</p><p><b>
WORKING CONDITIONS:</b></p><p>
Work is generally performed in a normal office environment.</p></div></div></div><p></p>
<br><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<p></p><div><p>Under the supervision of the Chief Clerk of the Court, prepares and processes case documentation for misdemeanor and felony violations of the Michigan Criminal Code, general civil infractions, small claims and landlord/tenant cases, garnishments, and/or civil infractions and misdemeanor and felony violations of the Michigan Motor Vehicle Code. Performs case flow management functions in substantive and procedural compliance with the Michigan Court Rules. Processes and ensures proper case flow for traffic and civil matters before the Court as required by caseloads.</p><p>
This is a full-time, benefited position working out of the District Court building in Holland located at 85 W. 8th Street, Holland, MI 49424. Typical working hours are Monday - Friday, 8:00am - 5:00pm.</p></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Essential Job Functions</b></h2></div>
<p></p><div><p><b>The essential functions of this position include, but are not limited to, any combination of the following:</b></p><ul><li>
Assists customers on the phone and at the counter, explaining Court policy and procedures for misdemeanor and felony criminal matters, general civil infractions, small claims and landlord/tenant matters, garnishments, and civil infractions and misdemeanor and felony traffic violations, judgments, and Court orders.</li><li>
Enters and withdraws warrants in LEIN/TALON.</li><li>
Opens criminal cases for defendants already in custody, defendants receiving appearance tickets, and defendants for whom warrants have been issued. Opens and processes a variety of civil matters including general civil, small claims and landlord/tenant cases and garnishments. Opens traffic cases for civil infractions and misdemeanor and felony violations of the Michigan Motor Vehicle Code.</li><li>
Prepares physical files for criminal arraignments and enters case data into case management system. Processes procedurally and substantively correct documents. Prepares case files for scheduled hearings.</li><li>
Receives documents submitted to the court for filing, reviews documents for substantive and procedural compliance with the Michigan Court Rules, and notifies parties of errors and required corrections.</li><li>
Prepares dispositions and court orders for defendants pleading guilty at arraignment. Prepares notices to appear; and prepares proofs of service and serves notices to involved parties by mail.</li><li>
Types probation orders, orders to pay fines &amp; fees, to release bonds to third-party payors.</li><li>
Prepares orders for the magistrate and judge in adjudicated traffic matters, prepares abstracts of traffic cases for the Secretary of State and transmits them for entry into driving records, and prepares orders to Show Cause.</li><li>
Prepares and processes default judgments for civil infractions, driver's license suspensions, bench warrants, documentation to bind cases over to Circuit Court, and enters and withdraws warrants from LEIN/TALON systems.</li><li>
Closes cases, ensuring that record includes all actions; all dispositional information and orders; and all documentation of completion of jail time, community service, treatment, driver's education and victim impact classes, payment of fines, costs, restitution, and fees, and other orders of sentence. Prints register of actions for closed cases and distributes to appropriate parties.</li><li>
Performs other duties as assigned.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Required Education, Training and Experience</b></h2></div>
<p></p><div><p>High school diploma or GED combined with some post-secondary training in court administration, business information systems, legal secretarial or other relevant field and two years of progressively responsible experience in a legal practice or court administrative office position requiring extensive public contact and fast, accurate keyboarding skills; or an equivalent combination of education, training, and experience.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Additional Requirements and Information</b></h2></div>
<p></p><div><p><b>REQUIRED KNOWLEDGE AND SKILLS:</b></p><p><b>
NOTE:</b> Ability to communicate in Spanish, Lao, Cambodian or other language spoken by ethnic groups residing in the county strongly preferred.</p><p><b><br>
Disclaimer: </b>This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.</p><p>
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.</p><p><b><br>
Ottawa County is an Equal Opportunity Employer.</b></p><p><b><br>
LICENSES AND CERTIFICATIONS:</b></p><p>
Must become LEIN certified within 6 months of the date of hire and maintain certification.</p><p><b>
PHYSICAL REQUIREMENTS:</b></p><p>
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.</p><p><b>
WORKING CONDITIONS:</b></p><p>
Work is generally performed in a normal office environment.</p></div></div></div><p></p>
<br><div></div><div><div><div><p>This position is benefited and is in the District Court-Ottawa County Employees Association bargaining unit.<br>
<br>
Ottawa County offers a wide range of benefits to support you in your career. View the Benefits Summary for more information.<br>
<br>
The current District Court-Ottawa County Employees Association collective bargaining agreement can be viewed here. Click here for the pay scale. <br>
<br>
**Part-time benefitted positions will recieve prorated benefits.</p></div></div></div>

District Court Clerk I

<div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><p>Under the direction of the Public Defender, provides administrative and managerial assistance to the Public Defender Office and serves the purpose of a legal representative on behalf of defendants assessed by the courts as being without sufficient means to retain legal counsel.<br>
<br>
This is a full-time, benefited position that requires frequent travel throughout the County and State.</p></div>
<div><h2 class="jobSectionHeader"><b>Essential Job Functions</b></h2></div>
<div><p><b>The essential functions of this position include, but are not limited to, the following:</b></p><ul><li>
Assists with the development and implementation of long and short term goals, objectives, policies, procedures and work standards for the department to include in particular the establishment and direction of programs to maximize operational effectiveness and cost efficiencies.</li><li>
Provides legal counsel to clients, prepares for court appearances by drafting briefs, researching similar cases, analyzing evidence and planning strategy; represents clients in pre-trial conferences and preliminary examinations; and represents clients in court, delivering the case, presenting statements, arguing motions and calling/examining witnesses.</li><li>
Provides direct supervision for subordinate staff, including selection, hiring and termination; training, scheduling and provision of work assignments; performance management; administration of policy and procedure; and administration of discipline.</li><li>
Plans and carries out administrative and information studies related to statistical record keeping and other functional areas, which include research and compilations of informational data with conclusions and recommendations.</li><li>
Assists with review of contracts, reports, forms and other materials for completeness, accuracy, and conformance to requirements.</li><li>
Implements programs to assess, meet or exceed mandated standards adopted as a requirement by the American Bar Association (ABA) and the State Bar of Michigan (SBM) for competent legal defense services.</li><li>
Monitors legal developments, including legislation and court decisions which may impact the work of the Department; ensures that legal staff is kept up to date on such developments.</li><li>
Participates in the preparation and administration of the department's budget and monitors expenditures to ensure that they are within budget guidelines.</li><li>
Regularly meet with attorneys to review activities, coordinate work effort, discuss and resolve problems, and assure adherence to department goals, objectives, and policies.</li><li>
Directs attorneys in gathering and analyzing case evidence, preparing arguments, filing necessary documents, and presenting cases in court; assigns cases to assistants, reviews progress, and provides technical assistance and guidance.</li><li>
Supervises the overall maintenance of accurate records and files. Maintains accurate legal records and files; prepares or directs the preparation of briefs, legal materials, reports, correspondence and other written materials.</li><li>
Substitute for attorneys as necessary and/or personally handle complex, sensitive or significant representation problems.</li><li>
Interacts productively with Sheriff's Department, State Police and other law enforcement agencies, courts, private attorneys and social agencies to ensure adequateness of criminal investigations and evidence to justify prosecutions.</li><li>
Performs other functions as assigned.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Required Education, Training and Experience</b></h2></div>
<div><p>Possess an undergraduate degree (with preferable courses in business management and/or criminal law) plus a Juris Doctor Degree with a Certificate of Admittance to the State Bar of Michigan and authority to practice law throughout the state; have a minimum of ten (10) years of experience in the practice of criminal law or governmental law, and at least two (2) years of progressively more responsible experience in the administrative supervision of legal services; authority to practice law in the State of Michigan.<br>
<br>
Must be licensed in good standing to drive a motor vehicle and possess a valid Michigan driver's license.</p></div>
<div><h2 class="jobSectionHeader"><b>Additional Requirements and Information</b></h2></div>
<div><p><b>The qualified candidate will have the following knowledge and skills:</b></p><ul><li>
Knowledge, skills and experience in management/supervision, enlightened leadership, human relations, finance/budget, office administration, planning, organizing, communications (written and verbal);</li><li>
Excellent working knowledge of new laws, precedents, and court procedures.</li><li>
Computer literacy, including working knowledge of word processing, spreadsheet, database management, and internet applications software.</li><li>
Knowledge of principles and practices of criminal, civil contempt and juvenile law, particularly as related to the defense of clients, investigations, research, data analysis, report preparation techniques and computer applications related to the work;</li><li>
Considerable ability to plan, organize and direct a high volume law firm that encompasses directing the work of others, providing for their training and professional development, interpreting, applying and explaining laws, policies and regulations, analyzing complex legal and administrative problems, evaluating alternatives and adopting sound courses of action.</li><li>
Excellent verbal and written communication skills.</li><li>
Excellent interpersonal communication skills.</li><li>
Ability to interact positively and objectively with directors, managers, employees, auditors, regulatory and funding agency staff, investment managers, vendors, contractors, consultants, and members of the general public from a wide range of cultural and socio-economic backgrounds; including both verbal and written interactions.</li></ul><br>
<b>
Disclaimer:</b><br>
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.<br>
<div><b>
Ottawa County is an Equal Opportunity Employer.</b></div><br>
<b>
PHYSICAL REQUIREMENTS:</b><br>
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.<br>
<br>
<b>WORKING CONDITIONS:</b><br>
Work is generally performed in a normal office environment with travel throughout the County and State.</div></div></div><p></p>
<br><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><p>Under the direction of the Public Defender, provides administrative and managerial assistance to the Public Defender Office and serves the purpose of a legal representative on behalf of defendants assessed by the courts as being without sufficient means to retain legal counsel.<br>
<br>
This is a full-time, benefited position that requires frequent travel throughout the County and State.</p></div>
<div><h2 class="jobSectionHeader"><b>Essential Job Functions</b></h2></div>
<div><p><b>The essential functions of this position include, but are not limited to, the following:</b></p><ul><li>
Assists with the development and implementation of long and short term goals, objectives, policies, procedures and work standards for the department to include in particular the establishment and direction of programs to maximize operational effectiveness and cost efficiencies.</li><li>
Provides legal counsel to clients, prepares for court appearances by drafting briefs, researching similar cases, analyzing evidence and planning strategy; represents clients in pre-trial conferences and preliminary examinations; and represents clients in court, delivering the case, presenting statements, arguing motions and calling/examining witnesses.</li><li>
Provides direct supervision for subordinate staff, including selection, hiring and termination; training, scheduling and provision of work assignments; performance management; administration of policy and procedure; and administration of discipline.</li><li>
Plans and carries out administrative and information studies related to statistical record keeping and other functional areas, which include research and compilations of informational data with conclusions and recommendations.</li><li>
Assists with review of contracts, reports, forms and other materials for completeness, accuracy, and conformance to requirements.</li><li>
Implements programs to assess, meet or exceed mandated standards adopted as a requirement by the American Bar Association (ABA) and the State Bar of Michigan (SBM) for competent legal defense services.</li><li>
Monitors legal developments, including legislation and court decisions which may impact the work of the Department; ensures that legal staff is kept up to date on such developments.</li><li>
Participates in the preparation and administration of the department's budget and monitors expenditures to ensure that they are within budget guidelines.</li><li>
Regularly meet with attorneys to review activities, coordinate work effort, discuss and resolve problems, and assure adherence to department goals, objectives, and policies.</li><li>
Directs attorneys in gathering and analyzing case evidence, preparing arguments, filing necessary documents, and presenting cases in court; assigns cases to assistants, reviews progress, and provides technical assistance and guidance.</li><li>
Supervises the overall maintenance of accurate records and files. Maintains accurate legal records and files; prepares or directs the preparation of briefs, legal materials, reports, correspondence and other written materials.</li><li>
Substitute for attorneys as necessary and/or personally handle complex, sensitive or significant representation problems.</li><li>
Interacts productively with Sheriff's Department, State Police and other law enforcement agencies, courts, private attorneys and social agencies to ensure adequateness of criminal investigations and evidence to justify prosecutions.</li><li>
Performs other functions as assigned.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Required Education, Training and Experience</b></h2></div>
<div><p>Possess an undergraduate degree (with preferable courses in business management and/or criminal law) plus a Juris Doctor Degree with a Certificate of Admittance to the State Bar of Michigan and authority to practice law throughout the state; have a minimum of ten (10) years of experience in the practice of criminal law or governmental law, and at least two (2) years of progressively more responsible experience in the administrative supervision of legal services; authority to practice law in the State of Michigan.<br>
<br>
Must be licensed in good standing to drive a motor vehicle and possess a valid Michigan driver's license.</p></div>
<div><h2 class="jobSectionHeader"><b>Additional Requirements and Information</b></h2></div>
<div><p><b>The qualified candidate will have the following knowledge and skills:</b></p><ul><li>
Knowledge, skills and experience in management/supervision, enlightened leadership, human relations, finance/budget, office administration, planning, organizing, communications (written and verbal);</li><li>
Excellent working knowledge of new laws, precedents, and court procedures.</li><li>
Computer literacy, including working knowledge of word processing, spreadsheet, database management, and internet applications software.</li><li>
Knowledge of principles and practices of criminal, civil contempt and juvenile law, particularly as related to the defense of clients, investigations, research, data analysis, report preparation techniques and computer applications related to the work;</li><li>
Considerable ability to plan, organize and direct a high volume law firm that encompasses directing the work of others, providing for their training and professional development, interpreting, applying and explaining laws, policies and regulations, analyzing complex legal and administrative problems, evaluating alternatives and adopting sound courses of action.</li><li>
Excellent verbal and written communication skills.</li><li>
Excellent interpersonal communication skills.</li><li>
Ability to interact positively and objectively with directors, managers, employees, auditors, regulatory and funding agency staff, investment managers, vendors, contractors, consultants, and members of the general public from a wide range of cultural and socio-economic backgrounds; including both verbal and written interactions.</li></ul><br>
<b>
Disclaimer:</b><br>
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.<br>
<div><b>
Ottawa County is an Equal Opportunity Employer.</b></div><br>
<b>
PHYSICAL REQUIREMENTS:</b><br>
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.<br>
<br>
<b>WORKING CONDITIONS:</b><br>
Work is generally performed in a normal office environment with travel throughout the County and State.</div></div></div><p></p>
<br><div></div><div><div><div><p>Ottawa County offers a wide range of benefits to support you in your career. View the Unclassified Benefits Summary for more information.<br>
<br>
The current Unclassified group manual can be viewed here.<br>
<br>
The Ottawa County Universal Wage Scale can be found here. <br>
<br>
**Part-time benefitted positions will recieve prorated benefits.</p></div></div></div>

Deputy Public Defender - Trials and Training

<div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><p>Under the supervision of the Assistant Friend of the Court for Operations, performs child support reviews every three years as required by statute or at the request of the Court or the Department of Health and Human Services. Reviews and analyzes financial earnings information to determine income of custodial and non-custodial parents for the purpose of determining child support in accordance with the Michigan Child Support Formula. Analyzes and audits suspense accounts to determine proper distribution of funds and to effectuate release of funds by the Michigan State Disbursement Unit (MiSDU).<br>
<br>
This is a full-time, benefited position primarily working out of the Family Justice Center located at 12240 Fillmore St. in West Olive, MI, Some work responsibilities may be at the Ottawa County Courthouse located at 414 Washington Ave., Grand Haven, MI. Typical working hours are Monday - Friday, 8:00am - 5:00pm.</p></div><br>
<div><h2 class="jobSectionHeader"><b>Essential Job Functions</b></h2></div>
<div><p><b>The essential functions of this position include, but are not limited to, the following:</b></p><ul><li>
Performs a variety of accounting and auditing functions required to ensure the accurate assessment of child support and spousal support obligations and proper distribution of funds received by the Friend of the Court Office.</li><li>
Conducts child support reviews as required by statute or requested by the Court, Department of Health and Human Services. Monitors and reviews cases for non-compliance regarding payments and schedules show cause hearings as appropriate.</li><li>
Obtains earning and income information. Reviews income and business tax forms and schedules, financial statements, payroll records, Supplemental Security Income, disability income, worker's compensation, unemployment compensation and other earnings to determine income of custodial and non-custodial parent for the purpose of calculating child support. Reviews court orders to determine parenting time overnights, allocation of tax exemptions, health insurance provisions and other provisions impacting the child support calculation. Calculates birthing expenses based upon bills received from the State of Michigan.</li><li>
Researches data warehouse information and state/national pay rates to determine potential income for unemployed and underemployed parents based on prior earnings, education level and ability to earn income.</li><li>
Receipts, posts and reconciles payments made to the Friend of the Court office, including cash, bond checks, voided and reissued checks, state recoupments, GovPay and other payments not processed by the MiSDU. Balances daily receipts in preparation for daily deposit.</li><li>
Review suspense account reports to identify errors and distribute and release payments to the proper accounts in accordance with the terms of the payer's court orders and/or as mandated Federal distribution rule. Prepares account adjustment for abatements, bonuses, direct payment credits and other credits/debits to payer accounts.</li><li>
Monitor and reviews a variety of MiCSES error reports and corrects errors, including family violence i, escheatment, bankruptcies, electronic funds transfer, bad address and research data related to CAR's (court action referrals) and inactivated debit card reports.</li><li>
Provides technical support for staff computers, printers and other office equipment.</li><li>
Regularly serves as back up to FOC Clerk I position on the telephone and at the reception window when clerks are exceptionally busy or short-staffed.</li><li>
Performs other duties as assigned.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Required Education, Training and Experience</b></h2></div>
<div><p>Associate's degree from an accredited institution in accounting, business information systems, data processing or closely related field and two (2) years of progressively responsible experience in accounting and business information systems; or equivalent combination of education and experience. Specific experience with MiCSES and income support accounting preferred. Bachelor's degree in accounting or business information systems preferred.</p></div>
<div><h2 class="jobSectionHeader"><b>Additional Requirements and Information</b></h2></div>
<div><p><b>Required Knowledge and Skills:</b></p><ul><li>
Thorough working knowledge of the principles and practices of standard and fund accounting; and other legally mandated standards governing public sector accounting, auditing practices, and financial accountability.</li><li>
Thorough knowledge and ability to read and interpret tax returns and schedules, financial statements and other financial documents establishing true income and earnings.</li><li>
Good working knowledge of the Michigan Court Rules and State Court Administrative Office rules, regulations and requirements.</li><li>
Thorough working knowledge of the Michigan Child Support Formula and the Michigan Birthing Expense Calculator and its application and use in the calculation of child support and birthing expenses. Familiarity with software calculations in MiCSES and MarginSoft.</li><li>
Computer literacy, including working knowledge of spreadsheet, database, accounting and MiCSES applications software. Ability to trouble shoot computer, software, and printer problems.</li><li>
Good organizational skills and ability to prioritize the workload.</li><li>
Ability to verbally interact positively and objectively with coworkers, officers of the court, clients, prosecutors, attorneys, auditors, and members of the general public from a wide range of cultural and socio-economic backgrounds and with varying levels of communications skills.</li></ul><br>
<b>
Disclaimer:</b><br>
 This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.<br>
<div><b>
Ottawa County is an Equal Opportunity Employer</b></div><br>
<b>
Physical Requirements:</b><br>
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.<br>
<br>
<b>Working Conditions:</b><br>
Work is performed in a normal office environment.</div></div></div><p></p>
<br><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><p>Under the supervision of the Assistant Friend of the Court for Operations, performs child support reviews every three years as required by statute or at the request of the Court or the Department of Health and Human Services. Reviews and analyzes financial earnings information to determine income of custodial and non-custodial parents for the purpose of determining child support in accordance with the Michigan Child Support Formula. Analyzes and audits suspense accounts to determine proper distribution of funds and to effectuate release of funds by the Michigan State Disbursement Unit (MiSDU).<br>
<br>
This is a full-time, benefited position primarily working out of the Family Justice Center located at 12240 Fillmore St. in West Olive, MI, Some work responsibilities may be at the Ottawa County Courthouse located at 414 Washington Ave., Grand Haven, MI. Typical working hours are Monday - Friday, 8:00am - 5:00pm.</p></div><br>
<div><h2 class="jobSectionHeader"><b>Essential Job Functions</b></h2></div>
<div><p><b>The essential functions of this position include, but are not limited to, the following:</b></p><ul><li>
Performs a variety of accounting and auditing functions required to ensure the accurate assessment of child support and spousal support obligations and proper distribution of funds received by the Friend of the Court Office.</li><li>
Conducts child support reviews as required by statute or requested by the Court, Department of Health and Human Services. Monitors and reviews cases for non-compliance regarding payments and schedules show cause hearings as appropriate.</li><li>
Obtains earning and income information. Reviews income and business tax forms and schedules, financial statements, payroll records, Supplemental Security Income, disability income, worker's compensation, unemployment compensation and other earnings to determine income of custodial and non-custodial parent for the purpose of calculating child support. Reviews court orders to determine parenting time overnights, allocation of tax exemptions, health insurance provisions and other provisions impacting the child support calculation. Calculates birthing expenses based upon bills received from the State of Michigan.</li><li>
Researches data warehouse information and state/national pay rates to determine potential income for unemployed and underemployed parents based on prior earnings, education level and ability to earn income.</li><li>
Receipts, posts and reconciles payments made to the Friend of the Court office, including cash, bond checks, voided and reissued checks, state recoupments, GovPay and other payments not processed by the MiSDU. Balances daily receipts in preparation for daily deposit.</li><li>
Review suspense account reports to identify errors and distribute and release payments to the proper accounts in accordance with the terms of the payer's court orders and/or as mandated Federal distribution rule. Prepares account adjustment for abatements, bonuses, direct payment credits and other credits/debits to payer accounts.</li><li>
Monitor and reviews a variety of MiCSES error reports and corrects errors, including family violence i, escheatment, bankruptcies, electronic funds transfer, bad address and research data related to CAR's (court action referrals) and inactivated debit card reports.</li><li>
Provides technical support for staff computers, printers and other office equipment.</li><li>
Regularly serves as back up to FOC Clerk I position on the telephone and at the reception window when clerks are exceptionally busy or short-staffed.</li><li>
Performs other duties as assigned.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Required Education, Training and Experience</b></h2></div>
<div><p>Associate's degree from an accredited institution in accounting, business information systems, data processing or closely related field and two (2) years of progressively responsible experience in accounting and business information systems; or equivalent combination of education and experience. Specific experience with MiCSES and income support accounting preferred. Bachelor's degree in accounting or business information systems preferred.</p></div>
<div><h2 class="jobSectionHeader"><b>Additional Requirements and Information</b></h2></div>
<div><p><b>Required Knowledge and Skills:</b></p><ul><li>
Thorough working knowledge of the principles and practices of standard and fund accounting; and other legally mandated standards governing public sector accounting, auditing practices, and financial accountability.</li><li>
Thorough knowledge and ability to read and interpret tax returns and schedules, financial statements and other financial documents establishing true income and earnings.</li><li>
Good working knowledge of the Michigan Court Rules and State Court Administrative Office rules, regulations and requirements.</li><li>
Thorough working knowledge of the Michigan Child Support Formula and the Michigan Birthing Expense Calculator and its application and use in the calculation of child support and birthing expenses. Familiarity with software calculations in MiCSES and MarginSoft.</li><li>
Computer literacy, including working knowledge of spreadsheet, database, accounting and MiCSES applications software. Ability to trouble shoot computer, software, and printer problems.</li><li>
Good organizational skills and ability to prioritize the workload.</li><li>
Ability to verbally interact positively and objectively with coworkers, officers of the court, clients, prosecutors, attorneys, auditors, and members of the general public from a wide range of cultural and socio-economic backgrounds and with varying levels of communications skills.</li></ul><br>
<b>
Disclaimer:</b><br>
 This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.<br>
<div><b>
Ottawa County is an Equal Opportunity Employer</b></div><br>
<b>
Physical Requirements:</b><br>
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.<br>
<br>
<b>Working Conditions:</b><br>
Work is performed in a normal office environment.</div></div></div><p></p>
<br><div></div><div><div><div><p>This position is benefited and is in the Friend of the Court bargaining unit. <br>
<br>
Ottawa County offers a wide range of benefits to support you in your career. View the Benefits Summary for more information.<br>
<br>
The current Friend of the Court collective bargaining agreement can be viewed here. The pay scale can be found here. <br>
<br>
**Part-time benefitted positions will recieve prorated benefits.</p></div></div></div>

Data Processing Specialist

<div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><p>Maintains order and decorum in the courtroom; provides general assistance to the judge, court staff, general public, attorneys, and litigants; and assists in providing solitude and safety for jurors.<br>
<br>
This is a part-time, limited benefitted position working as needed at the Ottawa County Courthouse in Grand Haven and occasionally at the Family Justice Center in West Olive.</p></div>
<div><h2 class="jobSectionHeader"><b>Essential Job Functions</b></h2></div>
<div><p><b>The essential functions of this position include, but are not limited to, the following:</b></p><div>
<ul><li>Ensures readiness for court proceedings.
</li><li>Attends court hearings and provide assistance to litigants, attorneys, general public, police officers, court recorder, clerk and Judge.
</li><li>Maintains courtroom security and decorum, announce entry and exit of judge, escort litigants to various court offices, identify interpreter needs and assist with accommodations for individuals with disabilities.
</li><li>Maintains jury integrity during trial and through deliberations which includes escorting jury to and from the courtroom and being the sole liaison between the jury and the judge.
</li><li>Assists in providing solitude and safety for jurors.
</li><li>Monitors individuals in the courtroom while court is in session and notifies sheriff deputies if additional security is needed.
</li><li>Assists court security officers and other law enforcement officers in providing security during the trying of high profile cases by clearing the hallways or implementing other security measures.
</li><li>Performs other functions as assigned.</li></ul></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Required Education, Training and Experience</b></h2></div>
<div><p>High school diploma or GED combined with some post-secondary training in law enforcement, security services, criminal justice, legal services or related field and two years of progressively responsible experience in court security services or a court administrate or legal practice office position.</p></div>
<div><h2 class="jobSectionHeader"><b>Additional Requirements and Information</b></h2></div>
<div><p><b>Required Knowledge and Skills:</b></p><div>
<ul><li>Considerable knowledge of/or ability to be trained in court proceedings.
</li><li>Good interpersonal skills and knowledge of practical conflict resolution.
</li><li>Satisfactory work record and personal history.
</li><li>Working knowledge of security practices and procedures.
</li><li>Ability to react quickly, calmly, and effectively in emergencies.</li></ul></div><b>
Physical Requirements:</b><div>
<ul><li>Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.
</li><li>Must possess sufficient strength, manual dexterity and mobility to restrain or subdue parties and members of the courtroom audience.
</li><li>Must be able to stand and/or walk for the entire length of shift in order to observe parties to court proceedings, courtroom audiences, and members of the public in court premises.</li></ul></div>
<br>
<b>Working Conditions:</b><br>
Work is performed in proximity to defendants and may entail exposure to physically aggressive and/or violent defendants, their family members and friends, and/or family members and friends of victims and other members of courtroom audiences.</div></div></div><p></p>
<br><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><p>Maintains order and decorum in the courtroom; provides general assistance to the judge, court staff, general public, attorneys, and litigants; and assists in providing solitude and safety for jurors.<br>
<br>
This is a part-time, limited benefitted position working as needed at the Ottawa County Courthouse in Grand Haven and occasionally at the Family Justice Center in West Olive.</p></div>
<div><h2 class="jobSectionHeader"><b>Essential Job Functions</b></h2></div>
<div><p><b>The essential functions of this position include, but are not limited to, the following:</b></p><div>
<ul><li>Ensures readiness for court proceedings.
</li><li>Attends court hearings and provide assistance to litigants, attorneys, general public, police officers, court recorder, clerk and Judge.
</li><li>Maintains courtroom security and decorum, announce entry and exit of judge, escort litigants to various court offices, identify interpreter needs and assist with accommodations for individuals with disabilities.
</li><li>Maintains jury integrity during trial and through deliberations which includes escorting jury to and from the courtroom and being the sole liaison between the jury and the judge.
</li><li>Assists in providing solitude and safety for jurors.
</li><li>Monitors individuals in the courtroom while court is in session and notifies sheriff deputies if additional security is needed.
</li><li>Assists court security officers and other law enforcement officers in providing security during the trying of high profile cases by clearing the hallways or implementing other security measures.
</li><li>Performs other functions as assigned.</li></ul></div></div><p></p>
<div><h2 class="jobSectionHeader"><b>Required Education, Training and Experience</b></h2></div>
<div><p>High school diploma or GED combined with some post-secondary training in law enforcement, security services, criminal justice, legal services or related field and two years of progressively responsible experience in court security services or a court administrate or legal practice office position.</p></div>
<div><h2 class="jobSectionHeader"><b>Additional Requirements and Information</b></h2></div>
<div><p><b>Required Knowledge and Skills:</b></p><div>
<ul><li>Considerable knowledge of/or ability to be trained in court proceedings.
</li><li>Good interpersonal skills and knowledge of practical conflict resolution.
</li><li>Satisfactory work record and personal history.
</li><li>Working knowledge of security practices and procedures.
</li><li>Ability to react quickly, calmly, and effectively in emergencies.</li></ul></div><b>
Physical Requirements:</b><div>
<ul><li>Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.
</li><li>Must possess sufficient strength, manual dexterity and mobility to restrain or subdue parties and members of the courtroom audience.
</li><li>Must be able to stand and/or walk for the entire length of shift in order to observe parties to court proceedings, courtroom audiences, and members of the public in court premises.</li></ul></div>
<br>
<b>Working Conditions:</b><br>
Work is performed in proximity to defendants and may entail exposure to physically aggressive and/or violent defendants, their family members and friends, and/or family members and friends of victims and other members of courtroom audiences.</div></div></div><p></p>
<br><div></div><div><div><div><p>This position has limited benefits; only those required under law. Employees in this group do not receive benefits such as holiday pay, vacation, insurance (medical, dental, vision, life), bereavement, or any other benefit unless required by law.<br>
<br>
The current Limited Benefit Group manual can be viewed here. <br>
<br>
Click here to view the pay rates for Limited Benefit Group positions.</p></div></div></div>

Bailiff (Non-Benefited)

<div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><p>Under the supervision of the Office Coordinator, provides a wide variety of coordination activities, both technical and administrative to assist the office/attorneys by performing a variety of administrative duties including managing documents for case files within the Public Defender's Office, drafting legal correspondence, drafting pleadings, handling incoming/outgoing phone communications, greeting clients and visitors and communication with attorneys, clients, court and law enforcement personnel. Activities are varied and complex, often performed under limited supervision, and requires creativity and independent judgment.</p><p><br>
This is a full-time, benefited position working out of the James Street Complex located at 12185 James Street, Holland, MI 49424 and may also assist at the Office&rsquo;s Grand Haven location from time to time as needed. Typical working hours are Monday-Friday, 8:00 a.m. to 5:00 p.m.</p></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Essential Job Functions</b></h2></div>
<div><p>The essential functions of this position include, but are not limited to, the following:</p><ul><li>
Evaluates complex and diverse information to determine appropriate course of action and required documentation, considering court deadlines and applicable court or law enforcement procedures. Handles document preparation, executes follow-up and fact gathering using analysis, solid judgment, initiative, critical thinking, and experience to complement existing data to perform the file management function. Assignments may include difficult and high profile cases.</li><li>
Enters and updates case data using multiple computer systems utilized to manage case records, generate documents and reports, and track files. Uses document management software to manage cases via imaged documents, creates e-forms, and processes case work within department and with other county agencies using workflows.</li><li>
Responds appropriately to callers and walk-ins addressing questions and case related concerns regarding departmental procedures, schedules, case information and related issues. Requires discretion to adhere to confidentiality restrictions.</li><li>
Schedules hearings, prepares court notices, prepares legal pleadings, files and documents within time parameters. Issues and tracks subpoenas as needed.</li><li>
Manages calendar for assigned court and prepares documentation for attorneys. Assists attorneys in preparation for all court sessions including arraignments, motions, hearings, pleas and trials.</li><li>
Reviews files upon attorneys' return from court and assists attorneys to prepare necessary case follow-up to ensure accurate and timely processing of case components.</li><li>
Determines necessary documents and procedures to accurately prepare case files for all court appearances. Includes communication and coordination of information and schedules with other County departments. May include making recommendations for procedure improvements.</li><li>
Processes and follows case/file closure and archival procedures.</li><li>
Performs complex clerical and administrative tasks unique to the department.</li><li>
Transcribes and proofreads legal documents.</li><li>
May assign and review work of clerical staff and assist in their training.</li><li>
Performs other related functions as assigned.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Required Education, Training and Experience</b></h2></div>
<div><p>High School diploma required. Associates or Bachelor's Degree in related area preferred. A minimum of four (4) years' experience in a criminal law firm or similar legal setting required. Must be skilled in the use of MS Office (includes Word, Excel and Power Point).</p></div>
<div><h2 class="jobSectionHeader"><b>Additional Requirements and Information</b></h2></div>
<div><p><b>Required Knowledge and Skills:</b></p><ul><li>
Thorough working knowledge of court administrative procedures and practices.</li><li>
Thorough working knowledge of legal terminology, documents, style and procedures.</li><li>
Type 50 wpm with high rate of accuracy.</li><li>
Thorough working knowledge of document imaging protocols and practices.</li><li>
Thorough working knowledge of privacy requirements related to court records.</li><li>
Computer literacy including a good working knowledge of word processing, spreadsheet and database management applications.</li><li>
Excellent verbal and written communications skills.</li><li>
Excellent interpersonal and human relations skills.</li><li>
Excellent time management skills and organizational skills.</li><li>
Ability to effectively prioritize and meet deadlines.</li><li>
Excellent research and organizational skills.</li><li>
Ability to interact positively and professionally with judges, attorneys, prosecutors, law enforcement officers, employees, people who have been charged with a crime(s), other parties to litigation and members of the general public with widely divergent socio-economic and cultural backgrounds and varying levels of communication skills.</li><li>
English/Spanish bilingual communication ability is preferred.</li></ul><b>
Disclaimer:</b><br>
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.<br>
<div><b>
Ottawa County is an Equal Opportunity Employer.</b></div><br>
<b>
Physical Requirements:</b><br>
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audio logical appliances and devices to increase mobility.<br>
<br>
<b>Working Conditions:</b><br>
Work is performed in a normal office environment.</div></div></div><p></p>
<br><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><p>Under the supervision of the Office Coordinator, provides a wide variety of coordination activities, both technical and administrative to assist the office/attorneys by performing a variety of administrative duties including managing documents for case files within the Public Defender's Office, drafting legal correspondence, drafting pleadings, handling incoming/outgoing phone communications, greeting clients and visitors and communication with attorneys, clients, court and law enforcement personnel. Activities are varied and complex, often performed under limited supervision, and requires creativity and independent judgment.</p><p><br>
This is a full-time, benefited position working out of the James Street Complex located at 12185 James Street, Holland, MI 49424 and may also assist at the Office&rsquo;s Grand Haven location from time to time as needed. Typical working hours are Monday-Friday, 8:00 a.m. to 5:00 p.m.</p></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Essential Job Functions</b></h2></div>
<div><p>The essential functions of this position include, but are not limited to, the following:</p><ul><li>
Evaluates complex and diverse information to determine appropriate course of action and required documentation, considering court deadlines and applicable court or law enforcement procedures. Handles document preparation, executes follow-up and fact gathering using analysis, solid judgment, initiative, critical thinking, and experience to complement existing data to perform the file management function. Assignments may include difficult and high profile cases.</li><li>
Enters and updates case data using multiple computer systems utilized to manage case records, generate documents and reports, and track files. Uses document management software to manage cases via imaged documents, creates e-forms, and processes case work within department and with other county agencies using workflows.</li><li>
Responds appropriately to callers and walk-ins addressing questions and case related concerns regarding departmental procedures, schedules, case information and related issues. Requires discretion to adhere to confidentiality restrictions.</li><li>
Schedules hearings, prepares court notices, prepares legal pleadings, files and documents within time parameters. Issues and tracks subpoenas as needed.</li><li>
Manages calendar for assigned court and prepares documentation for attorneys. Assists attorneys in preparation for all court sessions including arraignments, motions, hearings, pleas and trials.</li><li>
Reviews files upon attorneys' return from court and assists attorneys to prepare necessary case follow-up to ensure accurate and timely processing of case components.</li><li>
Determines necessary documents and procedures to accurately prepare case files for all court appearances. Includes communication and coordination of information and schedules with other County departments. May include making recommendations for procedure improvements.</li><li>
Processes and follows case/file closure and archival procedures.</li><li>
Performs complex clerical and administrative tasks unique to the department.</li><li>
Transcribes and proofreads legal documents.</li><li>
May assign and review work of clerical staff and assist in their training.</li><li>
Performs other related functions as assigned.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Required Education, Training and Experience</b></h2></div>
<div><p>High School diploma required. Associates or Bachelor's Degree in related area preferred. A minimum of four (4) years' experience in a criminal law firm or similar legal setting required. Must be skilled in the use of MS Office (includes Word, Excel and Power Point).</p></div>
<div><h2 class="jobSectionHeader"><b>Additional Requirements and Information</b></h2></div>
<div><p><b>Required Knowledge and Skills:</b></p><ul><li>
Thorough working knowledge of court administrative procedures and practices.</li><li>
Thorough working knowledge of legal terminology, documents, style and procedures.</li><li>
Type 50 wpm with high rate of accuracy.</li><li>
Thorough working knowledge of document imaging protocols and practices.</li><li>
Thorough working knowledge of privacy requirements related to court records.</li><li>
Computer literacy including a good working knowledge of word processing, spreadsheet and database management applications.</li><li>
Excellent verbal and written communications skills.</li><li>
Excellent interpersonal and human relations skills.</li><li>
Excellent time management skills and organizational skills.</li><li>
Ability to effectively prioritize and meet deadlines.</li><li>
Excellent research and organizational skills.</li><li>
Ability to interact positively and professionally with judges, attorneys, prosecutors, law enforcement officers, employees, people who have been charged with a crime(s), other parties to litigation and members of the general public with widely divergent socio-economic and cultural backgrounds and varying levels of communication skills.</li><li>
English/Spanish bilingual communication ability is preferred.</li></ul><b>
Disclaimer:</b><br>
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.<br>
<div><b>
Ottawa County is an Equal Opportunity Employer.</b></div><br>
<b>
Physical Requirements:</b><br>
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audio logical appliances and devices to increase mobility.<br>
<br>
<b>Working Conditions:</b><br>
Work is performed in a normal office environment.</div></div></div><p></p>
<br><div></div><div><div><div><p>This position is benefited and is subject to the Group T manual. <br>
<br>
Ottawa County offers a wide range of benefits to support you in your career. View the Benefits Summary for more information.<br>
<br>
The current Group T manual can be viewed here. The Ottawa County Universal Wage Scale can be found here. <br>
<br>
**Part-time benefitted positions will recieve prorated benefits.</p></div></div></div>

Legal Assistant III (Public Defender)

<div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><p>Under the supervision of the Chief Clerk of the Court, serves as team leader for Court Clerks processing and managing case flow for misdemeanor and felony violations of the Michigan Criminal Code, general civil infractions, small claims and landlord/tenant cases, garnishments, and/or civil infractions and misdemeanor and felony violations of the Michigan Motor Vehicle Code. Performs and assists other Court Clerks in performing case processing and case flow management functions in substantive and procedural compliance with the Michigan Court Rules and/or Judicial Institute Traffic Benchbook.</p><p><br>
This is a full-time, benefited position working out of the District Court in Holland located at 85 W. 8th Street, Holland, MI 49424. Travel to other county locations as needed. Typical working hours are Monday - Friday, 8:00am - 5:00pm.</p></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Essential Job Functions</b></h2></div>
<div><p>ESSENTIAL FUNCTIONS: The essential functions of this position include, but are not limited to, any combination of the following:</p><ul><li>
Serves as team leader in the processing and case flow management of misdemeanor and felony violations of the Michigan Criminal Code, general civil infractions, small claims and landlord/tenant cases, garnishments, and/or civil infractions and misdemeanor and felony violations of the Michigan Motor Vehicle Code. Distributes traffic citations to team members for processing, retaining more complex citations in own workload.</li><li>
Assists customers on the phone and at the counter, explaining Court policy and procedures for misdemeanor and felony criminal matters, general civil infractions, small claims and landlord/tenant matters, garnishments, and civil infractions and misdemeanor and felony traffic violations, judgments, and Court orders.</li><li>
Assists other Court Clerks in abstracting judgments for the Secretary of State's Office, answering questions on the phone and at the counter, and interpreting and applying the provisions of the Traffic Benchbook.</li><li>
Verifies or corrects abstracts for the Secretary of State's Office.</li><li>
Researches issues in the Michigan Code of Criminal Procedure, Michigan Court Rules, Michigan Compiled Laws and references on civil procedure in the State of Michigan, Michigan Motor Vehicle Code and SOS Traffic Benchbook.</li><li>
Prepares cases for mediations.</li><li>
Assists District Court Clerks I in resolving complex issues in processing and determining substantive and procedural compliance of documents submitted by parties for filing in criminal, civil, and/or traffic matters before the court.</li><li>
Assists the Chief Clerk of the Court in developing procedures for the processing of cases and the maintenance of case records.</li><li>
May serve as LEIN TAC officer for the Court location, verifying and auditing LEIN data entry and ensuring that all LEIN operators maintain their certifications.</li><li>
Performs any and all functions of the District Court Clerk I classification.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Required Education, Training and Experience</b></h2></div>
<div><p>High school diploma or GED combined with some post-secondary training in court administration, business information systems, legal secretarial or other relevant field and two years of progressively responsible experience in a legal practice or court administrative office position requiring extensive public contact, including at least one year in a position equivalent to that of a District Court Clerk I; or an equivalent combination of education, training and experience.</p></div>
<div><h2 class="jobSectionHeader"><b>Additional Requirements and Information</b></h2></div>
<div><p>REQUIRED KNOWLEDGE AND SKILLS:</p><ul><li>
Excellent customer relation skills.</li><li>
Working knowledge of the Michigan Code of Criminal Procedure, chapters of Michigan Compiled Laws frequently applied in civil matters, Michigan Court Rules and Michigan Department of State Traffic Benchbook.</li><li>
Good working knowledge of court administrative procedures and practices.</li><li>
Good working knowledge of traffic, civil, and criminal court processes.</li><li>
Fast and accurate keyboarding skills.</li><li>
Accurate mathematical skills.</li><li>
Good working knowledge of document imaging protocols and practices.</li><li>
Working knowledge of privacy requirements related to court records.</li><li>
Computer literacy and facility in the use of word processing, spreadsheet and database management applications.</li><li>
Knowledge of court recording protocols and requirements and the proper use of court recording equipment.</li><li>
LEIN user knowledge.</li><li>
Good time management and organizational skills.</li><li>
Good verbal and written communications skills.</li><li>
Excellent interpersonal and human relations skills.</li><li>
Ability to interact positively and professionally with judges, attorneys, prosecutors, law enforcement officers, employees, community and business representatives, plaintiffs, defendants, other parties to litigation and members of the general public with widely divergent socio-economic and cultural backgrounds and varying levels of communication skills.</li></ul><p><b>
Disclaimer:</b></p><p>
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.</p><div><b>
Ottawa County is an Equal Opportunity Employer.</b></div><br>
NOTE: Ability to communicate in Spanish, Lao, Cambodian or other language spoken by ethnic groups residing in the county strongly preferred.<br>
<br>
LICENSES AND CERTIFICATIONS:<br>
Must become LEIN certified within 6 months of the date of hire and maintain certification.Must pass the Certified Electronic Recorder examination within 12 months of the date of hire and maintain continuing certification.<br>
<br>
PHYSICAL REQUIREMENTS:<br>
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.<br>
<br>
WORKING CONDITIONS:<br>
Work is generally performed in a normal office environment.</div></div></div><p></p>
<br><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><p>Under the supervision of the Chief Clerk of the Court, serves as team leader for Court Clerks processing and managing case flow for misdemeanor and felony violations of the Michigan Criminal Code, general civil infractions, small claims and landlord/tenant cases, garnishments, and/or civil infractions and misdemeanor and felony violations of the Michigan Motor Vehicle Code. Performs and assists other Court Clerks in performing case processing and case flow management functions in substantive and procedural compliance with the Michigan Court Rules and/or Judicial Institute Traffic Benchbook.</p><p><br>
This is a full-time, benefited position working out of the District Court in Holland located at 85 W. 8th Street, Holland, MI 49424. Travel to other county locations as needed. Typical working hours are Monday - Friday, 8:00am - 5:00pm.</p></div><br>
<p></p>
<div><h2 class="jobSectionHeader"><b>Essential Job Functions</b></h2></div>
<div><p>ESSENTIAL FUNCTIONS: The essential functions of this position include, but are not limited to, any combination of the following:</p><ul><li>
Serves as team leader in the processing and case flow management of misdemeanor and felony violations of the Michigan Criminal Code, general civil infractions, small claims and landlord/tenant cases, garnishments, and/or civil infractions and misdemeanor and felony violations of the Michigan Motor Vehicle Code. Distributes traffic citations to team members for processing, retaining more complex citations in own workload.</li><li>
Assists customers on the phone and at the counter, explaining Court policy and procedures for misdemeanor and felony criminal matters, general civil infractions, small claims and landlord/tenant matters, garnishments, and civil infractions and misdemeanor and felony traffic violations, judgments, and Court orders.</li><li>
Assists other Court Clerks in abstracting judgments for the Secretary of State's Office, answering questions on the phone and at the counter, and interpreting and applying the provisions of the Traffic Benchbook.</li><li>
Verifies or corrects abstracts for the Secretary of State's Office.</li><li>
Researches issues in the Michigan Code of Criminal Procedure, Michigan Court Rules, Michigan Compiled Laws and references on civil procedure in the State of Michigan, Michigan Motor Vehicle Code and SOS Traffic Benchbook.</li><li>
Prepares cases for mediations.</li><li>
Assists District Court Clerks I in resolving complex issues in processing and determining substantive and procedural compliance of documents submitted by parties for filing in criminal, civil, and/or traffic matters before the court.</li><li>
Assists the Chief Clerk of the Court in developing procedures for the processing of cases and the maintenance of case records.</li><li>
May serve as LEIN TAC officer for the Court location, verifying and auditing LEIN data entry and ensuring that all LEIN operators maintain their certifications.</li><li>
Performs any and all functions of the District Court Clerk I classification.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Required Education, Training and Experience</b></h2></div>
<div><p>High school diploma or GED combined with some post-secondary training in court administration, business information systems, legal secretarial or other relevant field and two years of progressively responsible experience in a legal practice or court administrative office position requiring extensive public contact, including at least one year in a position equivalent to that of a District Court Clerk I; or an equivalent combination of education, training and experience.</p></div>
<div><h2 class="jobSectionHeader"><b>Additional Requirements and Information</b></h2></div>
<div><p>REQUIRED KNOWLEDGE AND SKILLS:</p><ul><li>
Excellent customer relation skills.</li><li>
Working knowledge of the Michigan Code of Criminal Procedure, chapters of Michigan Compiled Laws frequently applied in civil matters, Michigan Court Rules and Michigan Department of State Traffic Benchbook.</li><li>
Good working knowledge of court administrative procedures and practices.</li><li>
Good working knowledge of traffic, civil, and criminal court processes.</li><li>
Fast and accurate keyboarding skills.</li><li>
Accurate mathematical skills.</li><li>
Good working knowledge of document imaging protocols and practices.</li><li>
Working knowledge of privacy requirements related to court records.</li><li>
Computer literacy and facility in the use of word processing, spreadsheet and database management applications.</li><li>
Knowledge of court recording protocols and requirements and the proper use of court recording equipment.</li><li>
LEIN user knowledge.</li><li>
Good time management and organizational skills.</li><li>
Good verbal and written communications skills.</li><li>
Excellent interpersonal and human relations skills.</li><li>
Ability to interact positively and professionally with judges, attorneys, prosecutors, law enforcement officers, employees, community and business representatives, plaintiffs, defendants, other parties to litigation and members of the general public with widely divergent socio-economic and cultural backgrounds and varying levels of communication skills.</li></ul><p><b>
Disclaimer:</b></p><p>
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.</p><div><b>
Ottawa County is an Equal Opportunity Employer.</b></div><br>
NOTE: Ability to communicate in Spanish, Lao, Cambodian or other language spoken by ethnic groups residing in the county strongly preferred.<br>
<br>
LICENSES AND CERTIFICATIONS:<br>
Must become LEIN certified within 6 months of the date of hire and maintain certification.Must pass the Certified Electronic Recorder examination within 12 months of the date of hire and maintain continuing certification.<br>
<br>
PHYSICAL REQUIREMENTS:<br>
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.<br>
<br>
WORKING CONDITIONS:<br>
Work is generally performed in a normal office environment.</div></div></div><p></p>
<br><div></div><div><div><div><p>This position is benefited and is in the District Court-Ottawa County Employees Association bargaining unit.<br>
<br>
Ottawa County offers a wide range of benefits to support you in your career. View the Benefits Summary for more information.<br>
<br>
The current District Court-Ottawa County Employees Association collective bargaining agreement can be viewed here. Click here for the pay scale. <br>
<br>
**Part-time benefitted positions will recieve prorated benefits.</p></div></div></div>

District Court Clerk II

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