Qureos Mentor

Ottawa County - Michigan

<div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><p>Under the general direction of the Manager of Applied Technology, provides professional administration, leadership, and development of Enterprise and Business applications for the Ottawa County Sheriff&rsquo;s Office. Researches, designs, documents, and modifies software to improve the functionality of both proprietary and purchased software applications. Analyzes the operating processes to identify opportunities to improve efficiency with new technologies, establishes and directs procedures and standards, and maintains the functionality and integrity of information processing and data communications operations. Tasks and priorities will be set by the Sheriff and communicated through the Director of Records Management.<br>
<br>
<b>Note: </b><b>Employees in this classification must be able to pass an extensive background and security investigation.</b><br>
<br>
This is a full-time, benefited position based out of the Fillmore Complex located at 12220 Fillmore Street, West Olive, MI. Typical working hours are Monday - Friday, 8:00 a.m. - 5:00 p.m.</p></div>
<div><h2 class="jobSectionHeader"><b>Essential Job Functions</b></h2></div>
<div><p><b>The essential functions of this position include, but are not limited to, the following:</b><br>
1. Identifies opportunities to employ technology to improve department and enterprise operations and performance.<br>
2. Writes, codes, tests and analyzes software programs and applications according to specifications.<br>
3. Collaborates with external vendors and developers to resolve problems in purchased software applications.<br>
4. Develops, edits and maintains operating procedures and standards manuals to assist with training/onboarding for new staff on widely used systems (e.g., Tyler/Munis, LERMS)<br>
5. Analyzes and assesses existing systems, software applications and technologies and develops recommendations for improvements to existing business processes and procedures.<br>
6. Creates software applications and modifications to enhance the functionality and/or performance of proprietary and purchased applications in accordance with documented requirements and specifications.<br>
7. Proactively and continually evaluates applications by designing, running, and monitoring software performance tests on new and existing programs to identify and correct errors, identify needed improvements and perform general debugging.<br>
8. Serves as system/security administrator for assigned software applications.<br>
9. Maintains knowledge of the vendor marketplace and technology developments in order to make recommendations to Sheriff's Office management regarding investments in new applications/tools.<br>
10. Conducts meetings with all levels of management for purposes of presentations, reviews, approvals of recommendations, etc.<br>
11. Develops and/or applies patches and fixes to software applications. Recommends, schedules and performs software improvements and upgrades.<br>
12. Provides reports on progress against benchmarks for assigned program development and implementation projects.<br>
13. Develops and maintains user manuals, guidelines, and application documentation. Trains end-users to operate new or modified programs.<br>
14. Performs other functions as assigned.</p></div>
<div><h2 class="jobSectionHeader"><b>Required Education, Training and Experience</b></h2></div>
<div><p>Bachelor's degree from an accredited institution in computer science, information systems, business administration or closely related field combined with two years of progressively responsible experience in the design, development, and support of information systems; or an equivalent combination of education and experience. Specific experience with Microsoft SQL Server, database design and applications development. Strong experience in project management, database administration and web-based programming languages strongly preferred.<br>
<br>
<b>Licenses and Certifications:</b></p><ul><li>
Valid Michigan Driver's License.</li><li>
Project Management Certification desirable (CompTIA Project+, PMP).</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Additional Requirements and Information</b></h2></div>
<div><p><b>Required Knowledge and Skills:</b></p><ul><li>
Thorough working knowledge of the legal and regulatory environment governing the privacy, security, and integrity of law enforcement information systems, criminal justice records, digital evidence, and other confidential departmental data.</li><li>
Thorough working knowledge of Microsoft 365 Suite, including SharePoint, Teams, Power Automate, Power BI and Copilot.</li><li>
Excellent understanding of a variety of higher-level programming languages and programming tools, algorithm design, and coding methods.</li><li>
Thorough working knowledge of relational database design and functions.</li><li>
Thorough working knowledge of the principles and practices of software testing and debugging.</li><li>
Good working knowledge of the business practices and requirements of end-user departments.</li><li>
Excellent analytical skills and ability to deconstruct end-user operating processes and procedures.</li><li>
Excellent written, verbal, and interpersonal communication skills.</li></ul><br>
<b>
Physical Requirements:</b><br>
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.<br>
<br>
<b>Working Conditions:</b><br>
Work is performed in a normal office environment. May be required to provide urgent responses outside of working hours to restore or adapt systems to maintain critical Sheriff&rsquo;s Office operations.<br>
<br>
<b>Disclaimer:</b><br>
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.<div><b>
Ottawa County is an Equal Opportunity Employer.</b></div></div></div></div><p></p>
<br><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<div><p>Under the general direction of the Manager of Applied Technology, provides professional administration, leadership, and development of Enterprise and Business applications for the Ottawa County Sheriff&rsquo;s Office. Researches, designs, documents, and modifies software to improve the functionality of both proprietary and purchased software applications. Analyzes the operating processes to identify opportunities to improve efficiency with new technologies, establishes and directs procedures and standards, and maintains the functionality and integrity of information processing and data communications operations. Tasks and priorities will be set by the Sheriff and communicated through the Director of Records Management.<br>
<br>
<b>Note: </b><b>Employees in this classification must be able to pass an extensive background and security investigation.</b><br>
<br>
This is a full-time, benefited position based out of the Fillmore Complex located at 12220 Fillmore Street, West Olive, MI. Typical working hours are Monday - Friday, 8:00 a.m. - 5:00 p.m.</p></div>
<div><h2 class="jobSectionHeader"><b>Essential Job Functions</b></h2></div>
<div><p><b>The essential functions of this position include, but are not limited to, the following:</b><br>
1. Identifies opportunities to employ technology to improve department and enterprise operations and performance.<br>
2. Writes, codes, tests and analyzes software programs and applications according to specifications.<br>
3. Collaborates with external vendors and developers to resolve problems in purchased software applications.<br>
4. Develops, edits and maintains operating procedures and standards manuals to assist with training/onboarding for new staff on widely used systems (e.g., Tyler/Munis, LERMS)<br>
5. Analyzes and assesses existing systems, software applications and technologies and develops recommendations for improvements to existing business processes and procedures.<br>
6. Creates software applications and modifications to enhance the functionality and/or performance of proprietary and purchased applications in accordance with documented requirements and specifications.<br>
7. Proactively and continually evaluates applications by designing, running, and monitoring software performance tests on new and existing programs to identify and correct errors, identify needed improvements and perform general debugging.<br>
8. Serves as system/security administrator for assigned software applications.<br>
9. Maintains knowledge of the vendor marketplace and technology developments in order to make recommendations to Sheriff's Office management regarding investments in new applications/tools.<br>
10. Conducts meetings with all levels of management for purposes of presentations, reviews, approvals of recommendations, etc.<br>
11. Develops and/or applies patches and fixes to software applications. Recommends, schedules and performs software improvements and upgrades.<br>
12. Provides reports on progress against benchmarks for assigned program development and implementation projects.<br>
13. Develops and maintains user manuals, guidelines, and application documentation. Trains end-users to operate new or modified programs.<br>
14. Performs other functions as assigned.</p></div>
<div><h2 class="jobSectionHeader"><b>Required Education, Training and Experience</b></h2></div>
<div><p>Bachelor's degree from an accredited institution in computer science, information systems, business administration or closely related field combined with two years of progressively responsible experience in the design, development, and support of information systems; or an equivalent combination of education and experience. Specific experience with Microsoft SQL Server, database design and applications development. Strong experience in project management, database administration and web-based programming languages strongly preferred.<br>
<br>
<b>Licenses and Certifications:</b></p><ul><li>
Valid Michigan Driver's License.</li><li>
Project Management Certification desirable (CompTIA Project+, PMP).</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Additional Requirements and Information</b></h2></div>
<div><p><b>Required Knowledge and Skills:</b></p><ul><li>
Thorough working knowledge of the legal and regulatory environment governing the privacy, security, and integrity of law enforcement information systems, criminal justice records, digital evidence, and other confidential departmental data.</li><li>
Thorough working knowledge of Microsoft 365 Suite, including SharePoint, Teams, Power Automate, Power BI and Copilot.</li><li>
Excellent understanding of a variety of higher-level programming languages and programming tools, algorithm design, and coding methods.</li><li>
Thorough working knowledge of relational database design and functions.</li><li>
Thorough working knowledge of the principles and practices of software testing and debugging.</li><li>
Good working knowledge of the business practices and requirements of end-user departments.</li><li>
Excellent analytical skills and ability to deconstruct end-user operating processes and procedures.</li><li>
Excellent written, verbal, and interpersonal communication skills.</li></ul><br>
<b>
Physical Requirements:</b><br>
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.<br>
<br>
<b>Working Conditions:</b><br>
Work is performed in a normal office environment. May be required to provide urgent responses outside of working hours to restore or adapt systems to maintain critical Sheriff&rsquo;s Office operations.<br>
<br>
<b>Disclaimer:</b><br>
This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.<div><b>
Ottawa County is an Equal Opportunity Employer.</b></div></div></div></div><p></p>
<br><div></div><div><div><div><p>Ottawa County offers a wide range of benefits to support you in your career. View the Unclassified Benefits Summary for more information.<br>
<br>
The current Unclassified group manual can be viewed here.<br>
<br>
The Ottawa County Universal Wage Scale can be found here. <br>
<br>
**Part-time benefitted positions will receive prorated benefits.</p></div></div></div>

Applications Specialist - Sheriff's Office

<div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<p></p><div><p>Operates under the supervision of the Chief Deputy Clerk and Chief Deputy Register, performs a variety of clerical support tasks to process county vital records and performs detailed research and examination of legal documents for conformity to the recording and indexing of land records. Provides customer service to the public and clerical support to other staff.</p><br>
This is a full-time benefited position primarily working out of the Fillmore Complex located at 12220 Fillmore St., West Olive, Michigan. Occasional travel to other county locations as required. Typical working hours are Monday-Friday 8:00am - 5:00pm.</div><p></p>
<div><h2 class="jobSectionHeader"><b>Essential Job Functions</b></h2></div>
<p></p><div><p><b>The essential functions of this position include, but are not limited to, any combination of the following:</b></p><ul><li>
Receives and responds to customer inquiries in person, by telephone, by fax, or by e-mail regarding program requirements, department policies and procedures, documents, and other functions of the County Clerk/Register's Office. Assists customers in filling out forms, and reviews applications and documentation for proper completion.</li><li>
Refers inquiries and requests for legal guidance and other information beyond the scope and authority of the position to more appropriate resources.</li><li>
Processes requests for vital records including birth certificates, death certificates, business licenses, and marriage licenses in person or through the online request system.</li><li>
Examines documents presented to determine (1) whether they are originals or certified copies authorized for recording; (2) if they comply with all substantive and procedural requirements for recording; and (3) the amount of any applicable fees and transfer taxes.</li><li>
Prepares and types a variety of forms and other legal documents such as marriage licenses, business licenses, death certificates, etc.</li><li>
Provides clerical support for the County Clerk/Register's Office, including filing, sorting and prioritizing incoming mail, pulling files and records, processing documents, and preparing correspondence.</li><li>
May act as a passport acceptance agent. This includes checking applications for completeness, taking photos, administering the oath, collecting fees, and submitting all necessary documentation to passport agency.</li><li>
Operates image scanning system to scan documents into a database. Indexes scanned records. Assists customers in researching documents in electronic and digitized files, microfiche, hardcopy and other records storage media.</li><li>
Performs routine bookkeeping tasks such as balancing accounts for a designated area with limited financial transactions.</li><li>
Collects taxes and fees for recordable documents, issues tax certificates and/or receipts and enters documents into recording database system.</li><li>
Processes Concealed Weapons Permits and collects application fees.</li><li>
Enters data into various computer systems.</li><li>
Responds to genealogy requests for information. Searches older documents and prepares copies of appropriate information.</li><li>
Prepares agendas, minutes, records, and necessary correspondence for boards or committees. Inputs necessary data into website. Publishes public meeting notices as required.</li><li>
Drafts various correspondences, reports, and other documents using word processing software, following established procedures or specific instructions. Compiles processes and submits periodic reports.</li><li>
Assists the Elections Division with voter registration database and other necessary duties.</li><li>
Performs daily balancing of receipts and funds received, operates and balances the cash register.</li><li>
Helps support an equitable, safe, diverse and inclusive workplace.</li><li>
In addition to performing any or all of the foregoing functions, performs other functions as assigned to ensure fast, accurate and cost-efficient customer service.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Required Education, Training and Experience</b></h2></div>
<p></p><div><p>High school diploma or GED required combined with some post-secondary training in business information commercial field and two years of general office experience in an office position requiring extensive public/customer contact.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Additional Requirements and Information</b></h2></div>
<p></p><div><p>Required Knowledge and Skills:</p><ul><li>
Good working knowledge of Michigan laws, policies, and procedures regarding processing and issuing of all vital records and conformity to the recording and indexing requirements of Chapter 53 of the Michigan Compiled Laws.</li><li>
Good working knowledge of United States Department of State rules and regulations regarding processing and handling of passport applications.</li><li>
Good working knowledge of basic court processes, legal terminology, documents, and procedures.</li><li>
Fast and accurate keyboarding skills.</li><li>
Excellent customer service skills.</li><li>
Accurate mathematical skills.</li><li>
Working knowledge of privacy requirements related to court and vital records.</li><li>
Computer literacy and knowledge of word processing, spreadsheet, and database management applications.</li><li>
Knowledge of document imaging protocols and equipment operation.</li><li>
Excellent organizational skills and the ability to prioritize the workload.</li><li>
Excellent proofreading skills and attention to detail.</li><li>
Excellent interpersonal and human relations skills.</li><li>
Good memorization skills and the ability to retain detailed information.</li><li>
Ability to quickly and accurately decode information and apply policies, procedures and precedents to new problems.</li><li>
Good communications skills and active listening skills.</li><li>
Ability to interact positively and professionally with members of the general public, attorneys, officers of the court, local government employees from a wide range of cultural and socio-economic backgrounds and with widely divergent communications skills.</li></ul><p></p><p><b><br>
Disclaimer: </b>This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.<br>
<br>
<b>Ottawa County is an Equal Opportunity Employer.</b></p><p><b><br>
Physical Requirements:</b></p><ul><li>
Must be able to lift, carry, push, pull and stack supplies/materials weighing up to 35 pounds.</li><li>
Must be able to access all areas of the county and court offices.</li><li>
Must be able to enter and retrieve information on the computer.</li><li>
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.</li></ul><p><b>
Working Conditions:</b></p><p>
Work is generally performed in a normal office environment.</p></div></div></div><p></p>
<br><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<p></p><div><p>Operates under the supervision of the Chief Deputy Clerk and Chief Deputy Register, performs a variety of clerical support tasks to process county vital records and performs detailed research and examination of legal documents for conformity to the recording and indexing of land records. Provides customer service to the public and clerical support to other staff.</p><br>
This is a full-time benefited position primarily working out of the Fillmore Complex located at 12220 Fillmore St., West Olive, Michigan. Occasional travel to other county locations as required. Typical working hours are Monday-Friday 8:00am - 5:00pm.</div><p></p>
<div><h2 class="jobSectionHeader"><b>Essential Job Functions</b></h2></div>
<p></p><div><p><b>The essential functions of this position include, but are not limited to, any combination of the following:</b></p><ul><li>
Receives and responds to customer inquiries in person, by telephone, by fax, or by e-mail regarding program requirements, department policies and procedures, documents, and other functions of the County Clerk/Register's Office. Assists customers in filling out forms, and reviews applications and documentation for proper completion.</li><li>
Refers inquiries and requests for legal guidance and other information beyond the scope and authority of the position to more appropriate resources.</li><li>
Processes requests for vital records including birth certificates, death certificates, business licenses, and marriage licenses in person or through the online request system.</li><li>
Examines documents presented to determine (1) whether they are originals or certified copies authorized for recording; (2) if they comply with all substantive and procedural requirements for recording; and (3) the amount of any applicable fees and transfer taxes.</li><li>
Prepares and types a variety of forms and other legal documents such as marriage licenses, business licenses, death certificates, etc.</li><li>
Provides clerical support for the County Clerk/Register's Office, including filing, sorting and prioritizing incoming mail, pulling files and records, processing documents, and preparing correspondence.</li><li>
May act as a passport acceptance agent. This includes checking applications for completeness, taking photos, administering the oath, collecting fees, and submitting all necessary documentation to passport agency.</li><li>
Operates image scanning system to scan documents into a database. Indexes scanned records. Assists customers in researching documents in electronic and digitized files, microfiche, hardcopy and other records storage media.</li><li>
Performs routine bookkeeping tasks such as balancing accounts for a designated area with limited financial transactions.</li><li>
Collects taxes and fees for recordable documents, issues tax certificates and/or receipts and enters documents into recording database system.</li><li>
Processes Concealed Weapons Permits and collects application fees.</li><li>
Enters data into various computer systems.</li><li>
Responds to genealogy requests for information. Searches older documents and prepares copies of appropriate information.</li><li>
Prepares agendas, minutes, records, and necessary correspondence for boards or committees. Inputs necessary data into website. Publishes public meeting notices as required.</li><li>
Drafts various correspondences, reports, and other documents using word processing software, following established procedures or specific instructions. Compiles processes and submits periodic reports.</li><li>
Assists the Elections Division with voter registration database and other necessary duties.</li><li>
Performs daily balancing of receipts and funds received, operates and balances the cash register.</li><li>
Helps support an equitable, safe, diverse and inclusive workplace.</li><li>
In addition to performing any or all of the foregoing functions, performs other functions as assigned to ensure fast, accurate and cost-efficient customer service.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Required Education, Training and Experience</b></h2></div>
<p></p><div><p>High school diploma or GED required combined with some post-secondary training in business information commercial field and two years of general office experience in an office position requiring extensive public/customer contact.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Additional Requirements and Information</b></h2></div>
<p></p><div><p>Required Knowledge and Skills:</p><ul><li>
Good working knowledge of Michigan laws, policies, and procedures regarding processing and issuing of all vital records and conformity to the recording and indexing requirements of Chapter 53 of the Michigan Compiled Laws.</li><li>
Good working knowledge of United States Department of State rules and regulations regarding processing and handling of passport applications.</li><li>
Good working knowledge of basic court processes, legal terminology, documents, and procedures.</li><li>
Fast and accurate keyboarding skills.</li><li>
Excellent customer service skills.</li><li>
Accurate mathematical skills.</li><li>
Working knowledge of privacy requirements related to court and vital records.</li><li>
Computer literacy and knowledge of word processing, spreadsheet, and database management applications.</li><li>
Knowledge of document imaging protocols and equipment operation.</li><li>
Excellent organizational skills and the ability to prioritize the workload.</li><li>
Excellent proofreading skills and attention to detail.</li><li>
Excellent interpersonal and human relations skills.</li><li>
Good memorization skills and the ability to retain detailed information.</li><li>
Ability to quickly and accurately decode information and apply policies, procedures and precedents to new problems.</li><li>
Good communications skills and active listening skills.</li><li>
Ability to interact positively and professionally with members of the general public, attorneys, officers of the court, local government employees from a wide range of cultural and socio-economic backgrounds and with widely divergent communications skills.</li></ul><p></p><p><b><br>
Disclaimer: </b>This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.<br>
<br>
<b>Ottawa County is an Equal Opportunity Employer.</b></p><p><b><br>
Physical Requirements:</b></p><ul><li>
Must be able to lift, carry, push, pull and stack supplies/materials weighing up to 35 pounds.</li><li>
Must be able to access all areas of the county and court offices.</li><li>
Must be able to enter and retrieve information on the computer.</li><li>
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.</li></ul><p><b>
Working Conditions:</b></p><p>
Work is generally performed in a normal office environment.</p></div></div></div><p></p>
<br><div></div><div><div><div><p>This position is benefited and is subject to the Group T manual. <br>
<br>
Ottawa County offers a wide range of benefits to support you in your career. View the Benefits Summary for more information.<br>
<br>
The current Group T manual can be viewed here. The Ottawa County Universal Wage Scale can be found here. <br>
<br>
**Part-time benefitted positions will receive prorated benefits.</p></div></div></div>

Clerk/Register Technician

<div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<p></p><div><p>Under general supervision of the Chief Deputy Water Resources Commissioner, performs detailed research and examination of permit applications, easement affidavits, and other documents required for administration of the Michigan Drain Code (PA 40 of 1956) and the implementation and enforcement of the federal Soil Erosion and Sedimentation Control Act, Part 91 of P.A. 451, 1994 as amended. Reviews requests for drain inspections and maintenance. Provides accounting support required for maintenance of accurate financial records and correct processing of financial transactions.</p>
This is a full-time, benefited position working out of the Fillmore Complex located at 12220 Fillmore Street, West Olive, MI 49460. Travel to other county locations as needed. Typical working hours are Monday-Friday, 8:00 a.m. to 5:00 p.m.</div><p></p>
<div><h2 class="jobSectionHeader"><b>Essential Job Functions</b></h2></div>
<p></p><div><p><b>The essential functions of this position include, but are not limited to, the following:</b></p><ul><li>
Provides a variety of clerical and accounting support functions for the Water Resources Commissioner's Office.</li><li>
Receives and responds to telephone, e-mail, written and in-person requests for information and assistance, providing information or referring inquiries to appropriate members of the department.</li><li>
Receives requests for drain inspections and maintenance and/or complaints of flooding or soil erosion from property owners, and matches property locations with official parcel maps and drainage districts and prepares drain inspection forms for use by the Drain Inspector. Prepares bid tabulations of drain maintenance proposals submitted.</li><li>
Reviews soil erosion permit applications and accompanying documentation to ensure completeness and compliance with all substantive and procedural requirements, calculates the amount of applicable fees and maintains soil erosion database to ensure accurate records.</li><li>
Prepares soil erosion permits, permit expiration notices, permit extensions and a variety of other permitting documents.</li><li>
Researches drain ownership and operating jurisdiction to determine whether County exercises authority for specific drains.</li><li>
Maintains drain inspection database, including data with respect to disposition of maintenance and repair requests, contracts awarded, completion of work, and appropriate levying of drain assessments to cover invoice costs.</li><li>
Notifies affected property owners and municipalities of drain maintenance projects.</li><li>
Reviews requests for use of drain easements, submits requests and required engineering and other documents to Water Resources Commissioner for review and authorization, and prepares and transmits legal agreements to property owners with instructions for completing and follow thru to ensure agreements are properly recorded with the Clerk/Register of Deeds.</li><li>
Performs detailed research and examination of legal documents including pre-1956 drain easements for legal recording.</li><li>
Receives client payments for program fees, receipts payments, verifies credit card transactions, balances against daily cash reports and prepares deposits for the Treasurer's Office.</li><li>
Participates in the response to stormwater runoff emergencies, including collecting and compiling documentation required for applications for state and federal disaster declarations.</li><li>
Performs other duties as assigned.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Required Education, Training and Experience</b></h2></div>
<p></p><div><p>High school diploma or GED, combined with some post-secondary training in business information systems, office management, business law, records management, GIS, accounting or closely related field and two years of progressively responsible secretarial and bookkeeping experience in an office position requiring extensive public/customer contact, or an equivalent combination of education and experience.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Additional Requirements and Information</b></h2></div>
<p></p><div><p><b>Required Knowledge and Skills:</b></p><ul><li>
Working knowledge of the substantive and procedural requirements, rules and regulations of the Michigan Drain Code and the Soil Erosion &amp; Sedimentation Control Act.</li><li>
Good working knowledge of the principles and practices of fund accounting.</li><li>
Basic knowledge of applied hydrology, hydrogeology, and drain construction practices and principles.</li><li>
Computer literacy, including good working knowledge of word processing, spreadsheet and database management applications software and basic knowledge of GIS applications.</li><li>
Good working knowledge of legal property descriptions and parcel mapping principles and practices.</li><li>
Accurate mathematical skills.</li><li>
Excellent organizational skills and the ability to prioritize the workload.</li><li>
Excellent proofreading skills and attention to detail.</li><li>
Ability to interact positively and professionally with property owners, engineers, contractors, real estate developers, attorneys, local government employees, and members of the general public from a wide range of cultural and socio-economic backgrounds and with widely divergent communications skills.</li></ul><p><b>
Physical Requirements:</b></p><p>
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.</p><p></p><p><b><br>
Working Conditions:</b></p><p>
Work is performed in a normal office environment.</p><b><br>
Disclaimer: </b>This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.<br>
<div>
 <b>Ottawa County is an Equal Opportunity Employer.</b></div></div></div></div><p></p>
<br><div><div><div><h2 class="jobSectionHeader"><b>Job Description</b></h2></div>
<p></p><div><p>Under general supervision of the Chief Deputy Water Resources Commissioner, performs detailed research and examination of permit applications, easement affidavits, and other documents required for administration of the Michigan Drain Code (PA 40 of 1956) and the implementation and enforcement of the federal Soil Erosion and Sedimentation Control Act, Part 91 of P.A. 451, 1994 as amended. Reviews requests for drain inspections and maintenance. Provides accounting support required for maintenance of accurate financial records and correct processing of financial transactions.</p>
This is a full-time, benefited position working out of the Fillmore Complex located at 12220 Fillmore Street, West Olive, MI 49460. Travel to other county locations as needed. Typical working hours are Monday-Friday, 8:00 a.m. to 5:00 p.m.</div><p></p>
<div><h2 class="jobSectionHeader"><b>Essential Job Functions</b></h2></div>
<p></p><div><p><b>The essential functions of this position include, but are not limited to, the following:</b></p><ul><li>
Provides a variety of clerical and accounting support functions for the Water Resources Commissioner's Office.</li><li>
Receives and responds to telephone, e-mail, written and in-person requests for information and assistance, providing information or referring inquiries to appropriate members of the department.</li><li>
Receives requests for drain inspections and maintenance and/or complaints of flooding or soil erosion from property owners, and matches property locations with official parcel maps and drainage districts and prepares drain inspection forms for use by the Drain Inspector. Prepares bid tabulations of drain maintenance proposals submitted.</li><li>
Reviews soil erosion permit applications and accompanying documentation to ensure completeness and compliance with all substantive and procedural requirements, calculates the amount of applicable fees and maintains soil erosion database to ensure accurate records.</li><li>
Prepares soil erosion permits, permit expiration notices, permit extensions and a variety of other permitting documents.</li><li>
Researches drain ownership and operating jurisdiction to determine whether County exercises authority for specific drains.</li><li>
Maintains drain inspection database, including data with respect to disposition of maintenance and repair requests, contracts awarded, completion of work, and appropriate levying of drain assessments to cover invoice costs.</li><li>
Notifies affected property owners and municipalities of drain maintenance projects.</li><li>
Reviews requests for use of drain easements, submits requests and required engineering and other documents to Water Resources Commissioner for review and authorization, and prepares and transmits legal agreements to property owners with instructions for completing and follow thru to ensure agreements are properly recorded with the Clerk/Register of Deeds.</li><li>
Performs detailed research and examination of legal documents including pre-1956 drain easements for legal recording.</li><li>
Receives client payments for program fees, receipts payments, verifies credit card transactions, balances against daily cash reports and prepares deposits for the Treasurer's Office.</li><li>
Participates in the response to stormwater runoff emergencies, including collecting and compiling documentation required for applications for state and federal disaster declarations.</li><li>
Performs other duties as assigned.</li></ul></div><p></p>
<div><h2 class="jobSectionHeader"><b>Required Education, Training and Experience</b></h2></div>
<p></p><div><p>High school diploma or GED, combined with some post-secondary training in business information systems, office management, business law, records management, GIS, accounting or closely related field and two years of progressively responsible secretarial and bookkeeping experience in an office position requiring extensive public/customer contact, or an equivalent combination of education and experience.</p></div><p></p>
<div><h2 class="jobSectionHeader"><b>Additional Requirements and Information</b></h2></div>
<p></p><div><p><b>Required Knowledge and Skills:</b></p><ul><li>
Working knowledge of the substantive and procedural requirements, rules and regulations of the Michigan Drain Code and the Soil Erosion &amp; Sedimentation Control Act.</li><li>
Good working knowledge of the principles and practices of fund accounting.</li><li>
Basic knowledge of applied hydrology, hydrogeology, and drain construction practices and principles.</li><li>
Computer literacy, including good working knowledge of word processing, spreadsheet and database management applications software and basic knowledge of GIS applications.</li><li>
Good working knowledge of legal property descriptions and parcel mapping principles and practices.</li><li>
Accurate mathematical skills.</li><li>
Excellent organizational skills and the ability to prioritize the workload.</li><li>
Excellent proofreading skills and attention to detail.</li><li>
Ability to interact positively and professionally with property owners, engineers, contractors, real estate developers, attorneys, local government employees, and members of the general public from a wide range of cultural and socio-economic backgrounds and with widely divergent communications skills.</li></ul><p><b>
Physical Requirements:</b></p><p>
Must be able to perform essential job functions with or without reasonable accommodations, including, but not limited to, visual and/or audiological appliances and devices to increase mobility.</p><p></p><p><b><br>
Working Conditions:</b></p><p>
Work is performed in a normal office environment.</p><b><br>
Disclaimer: </b>This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.<br>
<div>
 <b>Ottawa County is an Equal Opportunity Employer.</b></div></div></div></div><p></p>
<br><div></div><div><div><div><p>This position is benefited and is subject to the Group T manual. <br>
<br>
Ottawa County offers a wide range of benefits to support you in your career. View the Benefits Summary for more information.<br>
<br>
The current Group T manual can be viewed here. The Ottawa County Universal Wage Scale can be found here. <br>
<br>
**Part-time benefitted positions will receive prorated benefits.</p></div></div></div>

Water Resources Program Assistant

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Ottawa County - Michigan

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Applications Specialist - Sheriff's Office

Clerk/Register Technician

Water Resources Program Assistant