Qureos Mentor

Oxford Policy Management

<div>Overview:
<div>
The Project Management team at Oxford Policy Management is currently seeking a Project Administrator on a fixed-term basis for a period of 9 months.</div><div><br>
</div><div>The position will be located at our Islamabad- Pakistan Office</div><div></div><div><br>
We are an international development consultancy working to improve lives through sustainable policy change in low- and middle-income countries. Our vision is for fair public policy that benefits both people and the planet.</div><div><br>
</div><div>Through our global network of offices, we work in partnership with national stakeholders and decision makers to research, design, implement and evaluate impactful public policy. We draw on our local and international sector experts to provide the very best evidence-based support. We deliver projects with expert knowledge and experience, and can be relied upon for excellence in all aspects of project delivery. We work collaboratively, with ambition, to help deliver impactful public policy that will bring about lasting change.</div>
Position Summary:
<div>
The objectives of Project Management team is - the effective delivery of projects by ensuring strong operational coordination, financial control, and compliance with internal processes and client requirements. The team works closely with Project Managers, Finance, and Operations to manage project set-up, budgeting, invoicing, procurement, and reporting throughout the project lifecycle. By maintaining robust systems and clear processes, the PMO enables project teams to focus on high-quality delivery while ensuring organizational standards are met. The function also contributes to continuous improvement of delivery systems and supports efficient resource and financial management across the portfolio.</div><div></div><div><br>
The position of Project Administrator is an entry-level job that is responsible for supporting the operational and financial management of projects to ensure smooth delivery and compliance with organisational procedures. The role works closely with Project Managers, Finance, and other internal teams to coordinate project administration, monitor budgets and procurement processes, and support accurate financial tracking and reporting. By ensuring timely processing of project documentation, purchase orders, and invoicing requirements, the role helps maintain operational efficiency and financial accountability across projects. Specifically:</div><div></div><div><b><br>
Contracting and Procurement</b></div><ul><li>
Lead the end-to-end contracting process including supplier due diligence, supplier set-up, contract preparation, negotiation coordination, and contract issuance.</li><li>
Coordinate with vendors, consultants, and contractors to ensure timely contracting and compliance with organisational procedures.</li><li>
Maintain accurate contracting records and follow up on approvals, documentation, and execution timelines.</li></ul><div><b>
Logistics and Delivery Coordination</b></div><ul><li>
Manage project logistics including vendor coordination, contractor arrangements, and travel or activity planning as required.</li><li>
Ensure smooth implementation of project activities by proactively resolving operational issues and coordinating across stakeholders.</li><li>
Oversee delivery logistics from planning through completion, ensuring activities run efficiently and according to plan.</li></ul><div><b>
Financial Management and Reporting</b></div><ul><li>
Support project financial management including budget monitoring, preparation of financial templates, and expenditure tracking.</li><li>
Coordinate project invoicing processes including client invoices, supplier invoices, and contractor payments.</li><li>
Prepare and maintain monthly accruals, forecasts, and financial trackers across assigned projects.</li><li>
Maintain accurate financial records and ensure compliance with internal financial processes.</li></ul><div><b>
Project Governance and Administration</b></div><ul><li>
Coordinate internal project set-up processes and maintain project documentation in organizational systems.</li><li>
Organize and support governance processes including project gates, board reviews, and monthly project review meetings.</li><li>
Manage project close-out processes including documentation, financial reconciliation, and filing requirements.</li></ul><div><b>
Events and Stakeholder Coordination</b></div><ul><li>
Coordinate project-related events and workshops including logistics, budgeting, and expense management.</li><li>
Liaise with internal teams and external partners to ensure effective coordination and communication across project activities.</li></ul><div><b>
Values and Impact</b></div><ul><li>
Demonstrate OPM&rsquo;s values and a strong commitment to professionalism, accountability, and social impact in all areas of work.</li></ul>
Key Qualifications / Experience / Skills / Behaviours:
<ul><li>Bachelor&rsquo;s degree in Business Administration, Finance, Economics, Management, or a related field (recent graduates encouraged to apply).</li><li>
Strong numerical aptitude and comfort working with data, numbers, and financial information.</li><li>
Demonstrated ability to learn quickly and adapt to new tasks and operational processes.</li><li>
Basic familiarity with Microsoft Office tools (Excel, Word, PowerPoint).</li><li>
Ability to quickly learn and navigate new software platforms, project management systems, and internal tools.</li><li>
Strong numerical and analytical skills with attention to detail in handling financial and operational data.</li><li>
Ability to maintain organized documentation, trackers, and records across multiple projects.</li><li>
Strong work ethic with a willingness to learn and take on new responsibilities.</li><li>
Ability to manage multiple tasks simultaneously and prioritise work effectively.</li><li>
High level of responsiveness, reliability, and accountability in completing assigned tasks.</li><li>
Ability to work independently while taking initiative to resolve operational issues or escalate when needed.</li><li>
Flexibility to accommodate variable work schedules when project demands require it.</li><li>
Strong communication skills and ability to coordinate effectively with internal teams and external stakeholders.</li><li>
Internship or academic exposure to project management, finance, operations, or consulting environments.</li><li>
Demonstrated interest in international development, consulting, or social impact work.</li><li>
Experience organizing academic, volunteer, or extracurricular activities requiring coordination and responsibility.</li><li>
Familiarity with digital collaboration tools (e.g., Teams, project management platforms, shared trackers).</li></ul>
Our Offer:
<ul><li>We enable colleagues&rsquo; capacity to grow professionally through enhanced learning resources, opportunities to work cross functionally, and space to engage with a range of internal and external industry events.</li><li>
Our non-hierarchical culture values support, collaboration, intellectual curiosity, and a rich diversity of perspectives.</li><li>
We provide an exceptionally generous annual leave entitlement and a hybrid working model to encourage and enable healthy work/life balance.</li><li>
Wellbeing resources including a global Employee Assistance Programme and access to the UnMind app.</li><li>
Competitive salary and contributory pension scheme.</li></ul><div>
We are strengthened by the diversity of colleagues across our global business and are committed to being an equal opportunities employer, promoting a diverse and inclusive workplace for all.</div><div><br>
</div><div>Our recruitment practices reflect our ambition to make the international development sector more inclusive and firm belief that our work delivers the best outcomes when we actively include a diversity of perspectives and experiences.</div>
Application:
<div>
If you share our vision for fair public policy that benefits both people and planet, we would love to hear from you.</div><div><br>
</div><div>Please submit your application through our careers&rsquo; site by the closing date OR We review and interview applicants on a rolling basis and encourage you to apply by way of CV via our careers site at the earliest.</div><div><br>
</div><div>We may close this advertisement before the published closing date, should a suitable candidate be identified.</div><div></div><div><br>
Unfortunately, we are unable to provide visa sponsorship for this role and candidates must have a pre-existing right to work in <b>Pakistan</b> for their application to be considered.</div><div></div><div><br>
Oxford Policy Management is committed to promoting equity, diversity, and inclusion at every level of the business. Should you require adjustments to make the application process more accessible please inform us through completing this form or scan the QR code below.</div></div><div></div>

Project Administrator

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Oxford Policy Management

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Project Administrator