TERESA HARRIS

PIMCO Dynamic Income Fund

<p>We're looking for an Administrative Professional to keep our office running smoothly. You'll handle scheduling, correspondence, data entry, and general office tasks that keep our team focused on their work. This role reports directly to management and touches almost every department in the company. You'll need to be organized, reliable, and comfortable switching between different types of tasks throughout the day.</p><h3><strong>Responsibilities</strong></h3><ul><li>Schedule meetings, manage calendars for multiple executives, and coordinate conference rooms and equipment</li><li>Answer phones, greet visitors, and direct them to the right person or department</li><li>Process invoices, expense reports, and purchase orders; maintain filing systems and records</li><li>Prepare documents, presentations, and reports; proofread for accuracy and formatting</li><li>Order office supplies, track inventory, and manage vendor relationships</li><li>Coordinate travel arrangements including flights, hotels, and ground transportation</li><li>Maintain employee records, process paperwork for new hires, and handle confidential personnel documents</li><li>Create and distribute internal communications, meeting minutes, and company announcements</li><li>Assist with event planning and coordination for company meetings, training sessions, or client events</li><li>Monitor and organize email systems, shared drives, and document management systems</li><li>Handle general correspondence and follow up on action items from meetings</li><li>Support multiple departments as needed, adapting to shifting priorities</li></ul><h3><strong>Requirements</strong></h3><ul><li>2+ years of administrative or office support experience</li><li>Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)</li><li>Strong written and verbal communication skills</li><li>Ability to manage multiple tasks and deadlines without constant supervision</li><li>Attention to detail and accuracy with data entry and document preparation</li><li>Comfortable with confidential information and discretion</li><li>Reliable transportation and ability to be in the office consistently</li><li>High school diploma or equivalent</li></ul><h3><strong>Nice to Have</strong></h3><ul><li>Experience with accounting software or bookkeeping basics</li><li>Familiarity with project management tools (Asana, Monday.com, etc.)</li><li>Knowledge of HR systems or HRIS platforms</li><li>Experience coordinating events or managing large calendars</li><li>Bilingual capabilities</li></ul><h3><strong>Benefits</strong></h3><ul><li>Health insurance (medical, dental, vision)</li><li>15 days paid time off annually plus 5 paid holidays</li><li>401(k) with company match after 1 year</li><li>Professional development budget for courses or certifications</li><li>Flexible start/end times with core office hours</li><li>Free coffee and snacks in the break room</li><li>Growth opportunities into office management or HR coordinator roles</li></ul>

Administrative Positions

Confidential

<p>We're looking for a virtual assistant to handle the day-to-day administrative work that keeps our small business running smoothly. You'll manage schedules, handle email, coordinate with clients and vendors, process invoices, and organize information across multiple projects. This is a remote position where you'll work independently but stay connected with our team through regular check-ins and shared systems.</p><h3><strong>Responsibilities</strong></h3><ul><li>Manage calendars for multiple team members, scheduling meetings, sending reminders, and handling booking requests from clients</li><li>Monitor and organize email inboxes, flag urgent messages, draft responses, and ensure nothing falls through the cracks</li><li>Process invoices, track expenses, and maintain financial records in our accounting system</li><li>Coordinate with vendors and service providers—get quotes, schedule appointments, follow up on deliverables</li><li>Create and maintain spreadsheets for project tracking, client lists, inventory, or other operational data</li><li>Prepare documents, presentations, and reports by gathering information from team members and organizing it clearly</li><li>Handle customer inquiries via email or phone, answer basic questions, and direct complex issues to the right person</li><li>Research vendors, pricing, and solutions for business needs and present findings to leadership</li><li>Maintain organized digital filing systems and ensure documents are easy for the team to find</li><li>Assist with social media posting, basic content updates to the website, or other communication tasks as needed</li></ul><h3><strong>Requirements</strong></h3><ul><li>2+ years of experience in an administrative, office support, or virtual assistant role</li><li>Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace (Docs, Sheets, Gmail)</li><li>Comfortable learning and using business software like Slack, Asana, Monday.com, or similar project management tools</li><li>Strong written and verbal communication skills—you explain things clearly and catch errors before they happen</li><li>Ability to organize multiple tasks and deadlines without constant direction</li><li>Reliable internet connection and a quiet, professional workspace for calls and meetings</li><li>Comfortable working independently in a remote environment with minimal supervision</li><li>High school diploma or equivalent; some college or business administration certification is a plus</li></ul><h3><strong>Nice to Have</strong></h3><ul><li>Experience with bookkeeping, accounting software (QuickBooks, FreshBooks), or financial processes</li><li>Familiarity with CRM systems like HubSpot or Salesforce</li><li>Experience managing social media accounts or basic graphic design tools like Canva</li><li>Bilingual capability (Spanish, Mandarin, or other languages useful for our client base)</li></ul><h3><strong>Benefits</strong></h3><ul><li>Fully remote position with flexible work-from-home setup</li><li>Health insurance (medical, dental, vision) with company contribution after 90 days</li><li>Paid time off: 15 days per year plus company holidays</li><li>Professional development budget ($500 annually) for courses, certifications, or training</li><li>Opportunities to grow into specialized roles (bookkeeping, HR support, project coordination) as the business scales</li><li>Collaborative team culture with regular video check-ins and clear communication</li><li>Equipment stipend ($300-500) to set up your home office</li></ul>

Virtual Assistant

Join PIMCO Dynamic Income Fund and explore 2   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

PIMCO Dynamic Income Fund

About Company

Administrative Positions

Virtual Assistant