Qureos Mentor

State of Montana

<div><div><b>Property Record Specialist</b> <b>-</b> <b>(</b><b>26141754</b><b>)</b></div><p></p><div><p><b><br>
Our services impact EVERY Montanan!</b></p><p><b>
MISSION STATEMENT</b></p><p>
To be the nation's most citizen oriented, efficiently administered, state tax agency.</p><p>
The Montana Department of Revenue administers approximately 40 state taxes, property appraisals, alcoholic beverage laws, cannabis laws, and unclaimed property for the state of Montana. The Property Assessment Division (PAD) manages Montana&rsquo;s property assessment and valuation of all taxable property for property tax purposes. PAD is comprised of the Geographic Information System Unit, Program Support Unit, Valuation Unit, Industrial Unit, Division Administration team, and approximately 30 local field offices in various counties in Montana.</p><p></p><p><b><br>
What We Can Offer You</b></p><p>
The State of Montana's comprehensive benefits package includes:</p><ul><li>
Health, dental, and vision care; life insurance; and long-term disability. The State currently contributes $12,648/year toward these benefits.</li><li>
Free health care for employees and eligible family member at Montana Health Centers.</li><li>
Employee Assistance Benefits including counseling, legal assistance, well-being coaching, financial information, which are free resources.</li><li>
Retirement plans- The State currently contributes <b><i>9.17</i></b>%, vested after 5 years of continuous employment.</li><li>
Paid vacation- starting at 15 days a year.</li><li>
Sick leave- 12 days a year.</li><li>
11 holidays, including a floating holiday, which can be used any time.</li><li>
Flexible hours.</li><li>
Eligibility to participate in the Public Service Loan Forgiveness (PSLF) program.</li></ul><p>
Visit the Health Care and Benefits Division for more information at https://benefits.mt.gov/. In addition to employee benefits, there are a wide range of advancement opportunities throughout the Department of Revenue.</p><p></p><p><b><br>
Job Overview:</b></p><p>
This position resides in the Property Assessment Division of Department of Revenue. The Property Record Specialist (PRS) performs various duties assigned by management. They ensure that property values in the county are accurately recorded, regularly updated, and certified each year for fair and accurate property tax billings. This role supports taxpayers, county officials, and other stakeholders by maintaining reliable property records, processing ownership and sales information, and assisting with taxpayer programs and appeals.</p><p></p><p><i><br>
Knowledge of:</i></p><ul><li>
Mathematics</li><li>
Customer service standards</li><li>
Property valuation techniques</li><li>
Mapping and geographic information systems (GIS)</li></ul><p></p><p><i><br>
Skills in:</i></p><ul><li>
Research and analysis</li><li>
Accuracy and attention to detail</li><li>
Conflict resolution</li><li>
Commonly used office and spreadsheet computer applications</li><li>
Written, verbal, and interpersonal communication</li><li>
Customer service</li></ul><p></p><p><b><br>
You would be a great fit for this position if you</b><b>:</b></p><ul><li><p>
Self-motivation</p></li><li><p>
Follow instructions</p></li><li><p>
Provide timely customer service</p></li><li><p>
Handle multiple priorities under deadlines</p></li></ul><p></p><p><b><br>
Working Conditions</b></p><ul><li><p>
Work hours may exceed 40 hours from time to time, including weekends.</p></li><li><p>
Office environment.</p></li><li><p>
Lifting is infrequent, less than 15 pounds.</p></li><li><p>
Some travel may be required, must have a valid driver&rsquo;s license.</p></li><li><p>
This job cannot be performed at an alternate work site.</p></li></ul><p></p><p><br>
To be considered for any DOR position, applicants must complete and submit their application online and upload any required documents. Successful applicants are required to successfully pass DOR tax and background check(s). DOR is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply.</p><p>
***This is an incomplete list of job duties. For a complete job description please contact Human Resources. (dorhr@mt.gov or 406-444-9858)</p><p>
(All computer systems and tax guidelines will be trained on the job.)</p><p></p><p><b><br>
REQUIRED APPLICATION MATERIALS</b></p><p>
Please submit the following application material:</p><ul><li><p>
Resume</p></li><li><p>
Complete state application</p></li></ul><p>
Submissions incomplete or missing relevant materials will not be reviewed or considered.</p><p></p><p><b><br>
Applicant Pool Statement</b>: If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.</p><p></p><p><b><br>
Special Requirements</b></p><p>
Eligibility for employment will be subject to the following:</p><ul><li><p><b>
Criminal Background Check</b>. Circumstances involving convictions will be reviewed</p></li><li><p><b>
Tax status must be current.</b> Circumstances involving tax status issues will be reviewed</p></li></ul><div></div><p><b><br>
Special Information:</b> Candidates must be eligible to work in the United States. A valid driver's license is required with less than 12 conviction points in the most recent completed 36 months.</p><p></p><p><b><br>
Eligibility to Work:</b> In accordance with the Immigration Reform and Control Act, the person selected must produce within three days of hire documents that show authorization to work in the United States. Examples of such documentation include a birth certificate or Social Security card along with a driver&rsquo;s license or other picture I.D., or a U.S. passport, or a &quot;green card&quot;. The State of Montana does not sponsor.</p><p></p><p><b><br>
REMOTE/TELEWORK:</b> This position may be eligible to work from an approved worksite; however, the successful candidate must be a primary resident of Montana as a condition of employment. This position would be required to report to the Department of Revenue office assigned by the supervisor. Employees must meet and sustain Department of Revenue telework eligibility requirements and supervisor's approval to participate in the DOR Telework Program. Full-time teleworking is not available.</p><p><b>
Training Assignment:</b> This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.</p><p>
&quot;Effective May 26, 2026, this agency is participating in E-Verify to confirm employment eligibility. After accepting a job offer and completing Form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, https://www.e-verify.gov/ .&rdquo;</p><p>
Successful applicants are required to successfully pass DOR tax and background check(s).</p></div><div></div><div><p><b><br>
EDUCATION / EXPERIENCE</b></p><p>
The qualifications desired <b>on the first day</b> of work are:</p><ul><li><p>
One year of post-secondary education or training; and</p></li><li><p>
One year of job-related experience.</p></li><li><p>
Work experience may include appraisal, assessment, auditing, accounting, banking, data entry, bookkeeping, records</p></li><li><p>
management, customer service or a real estate related field.</p></li><li><p>
You must pass the department&rsquo;s CORE Assessment training, within the first year of employment.</p></li><li><p>
Other combinations of education and experience will be evaluated on an individual basis.</p></li></ul><div><br>
</div></div><div><b>
Applicant Pool Statement</b><b>:</b> If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.<div>
</div><b>
Training Assignment</b><b>:</b> This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.<div></div><div><br>
</div></div><div><b>
Salary: $</b> 51,461.00 - 53,518.00 Yearly<div></div><div><br>
</div><b>
Telework Eligibility</b><b>:</b> Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.)<div>
</div><b>
Benefits Package Eligibility</b><b>:</b> Health Insurance, Paid Leave &amp; Holidays, Retirement Plan<div></div><div><br>
</div></div><div><b>
Number of Openings</b><b>:</b> 1<div>
</div><b>
Employee Status</b><b>:</b> Regular<div>
</div><b>
Schedule</b><b>:</b> Full-Time<div>
</div><b>
Job Type</b><b>:</b> Standard<div>
</div></div><div><b>
Shift</b><b>:</b> Day Job<div>
</div><b>
Travel</b><b>:</b> Yes, 5 % of the Time<div></div><div><br>
</div></div><div><b>
Primary Location</b><b>:</b> Great Falls<div></div><div><br>
</div><b>
Agency</b><b>:</b> Department of Revenue<div>
</div><b>
Union</b><b>:</b> Montana Federation of Public Employees<div></div><div><br>
</div></div><div><b>
Posting Date</b><b>:</b> Jul 10, 2026, 8:53:00 AM<div>
</div><b>
Closing Date (based on your computer's timezone)</b>: Jul 25, 2026, 12:59:00 AM<div>
</div></div><div><b>
Required Application Materials</b><b>:</b> Resume<div></div><div><br>
</div></div><div><b>
Contact Name</b><b>:</b> Human Resources | <b>Contact Email</b><b>:</b> dorhr@mt.gov | <b>Contact Phone</b><b>:</b> 406-444-9858</div></div><p></p>

Property Record Specialist

<div><div><b>Human Resource Office Coordinator</b> <b>-</b> <b>(</b><b>26141649</b><b>)</b></div><p></p><div><p><br>
The first review of the required documents will be on July 8, 2026. Please submit the following required documents on the State of Montana Careers website:</p><ul><li><p>
Resume - Please include dates of employment and your supervisor&rsquo;s name/phone number for each position.</p></li><li><p>
Cover Letter.</p></li><li><p>
Three Professional References.</p></li></ul><p>
If the required documents are not submitted, your application will not be reviewed. When submitting the required documents, you must check the &ldquo;relevant document&rdquo; box to ensure your attachments are uploading correctly to the specific application for this position. Documents not requested will not be considered in the recruitment process.</p><p>
The Department of Public Health and Human Services (DPHHS) is an equal opportunity employer. Women, minorities, and people with disabilities are encouraged to apply.</p><p>
An employee new to the State of Montana will serve a one-year probationary period. The successful applicant will be subject to a criminal background check, including the Child Protection Services registry.</p><p>
The listed wage includes the statutory increase effective June 28, 2026.</p><p><b>
Why Work for DPHHS:</b></p><p>
DPHHS offers a variety of opportunities to help you make a difference in your community and further your career. As a service-oriented employer, DPHHS seeks employees who are passionate about customer service and committed to the mission: Serving Montanans in their communities to improve health, safety, and well-being, and empower independence.</p><p><b>
Benefits of working for DPHHS:</b></p><ul><li><p>
Work/life balance.</p></li><li><p>
Family-friendly policies.</p></li><li><p>
Dedicated and caring colleagues.</p></li><li><p>
Health coverage.</p></li><li><p>
Retirement plans.</p></li><li><p>
Paid vacation, sick leave, and holidays (combination of up to 38 per year).</p></li><li><p>
Opportunities and room for professional growth.</p></li><li><p>
Public Service Loan Forgiveness - Employment with the State of Montana may qualify you to receive student loan forgiveness under PSLF.</p></li></ul><p>
This position may be eligible for partial teleworking within the State of Montana. The supervisor will provide specific conditions, and you must adhere to state policy.</p><p>
This position is in Helena, MT. Helena exists as a crossroads between past and present, tame and untamed, mountainous wilderness and hometown warmth. It is a place where you can hike for miles without seeing a soul, stroll through the charming downtown, and enjoy breweries with breathtaking views all on the same day. From the early roots of Blackfeet, Salish, Crow, and Bannock tribes who found this land abundant with bison and natural resources, to the four prospectors who struck gold in 1864, Helena is a place rich with history, beauty, and life. Learn more by visiting helenamt.com.</p><p><b>
Job Overview:</b></p><p>
The Human Resource (HR) Data, Records, and Office Coordinator provides essential support for a wide range of HR and administrative processes and is often the first point of contact for employees, applicants, and visitors reaching out to DPHHS Human Resources. This position works closely with HR staff and other stakeholders to manage HR data and records, coordinate daily office operations, and ensure that people who call, email, or visit the HR office are welcomed, listened to, and quickly connected to the right resources.</p><p>
Responsibilities include collecting, maintaining, and reporting HR data and records in compliance with rules and regulations; handling and routing information requests and other inquiries to the HR office; coordinating and processing HR expenditures; and ordering and organizing office supplies, furniture, and equipment. The position also supports special projects within the HR team and performs related duties as needed to help the HR office run smoothly and provide excellent customer service.</p><p><b>
What You Will Do:</b></p><p>
You will be the first impression of DPHHS Human Resources for many employees, applicants, and visitors, whether they walk into the office, call on the phone, or email with questions. In this role, you will:</p><ul><li><p>
Greet and assist visitors at the HR front desk, answer phone calls and emails, and ensure visitors are welcomed, treated respectfully, and directed to the appropriate HR staff or resources.</p></li><li><p>
Receive, track, and route HR inquiries and information requests, helping employees and supervisors navigate where to go for questions about benefits, leave, classification, recruitment, and other HR services.</p></li><li><p>
Collect, maintain, and report HR data and records in accordance with applicable rules, regulations, and internal procedures.</p></li><li><p>
Support HR processes such as recruitment, onboarding/offboarding, and employee relations by preparing materials, updating systems, and assisting HR staff with follow‑up tasks.</p></li><li><p>
Serve as the primary point of contact for DPHHS background checks, coordinating requests, tracking status, and responding to questions from applicants, employees, supervisors, and external partners.</p></li><li><p>
Coordinate day-to-day office operations for the HR team, including ordering and organizing office supplies, furniture, and equipment, and helping maintain a professional and efficient work environment.</p></li><li><p>
Assist with HR projects and process improvements by compiling information, helping create tools or documentation, and participating in implementation as needed.</p></li></ul><p><b>
Knowledge, Skills, and Abilities:</b></p><p>
Required for the first day of work:</p><ul><li><div>
Working knowledge of employment law, human resources principles and practices, and a wide range of human resources services.</div></li><li><div>
Strong prioritization, multi-tasking, and flexibility skills to adapt to change, and manage competing priorities with frequent interruptions, delays, and/or unexpected events.</div></li><li><div>
Exceptional communication and listening skills with excellent customer service, as well as the ability to build and maintain professional relationships even under stressful circumstances.</div></li><li><div>
Solution-driven to analyze patterns, identify issues, and recommend improvements when working with people, resources, and/or processes.</div></li><li><div>
Initiative to work in a self-directed and proactive manner while demonstrating accuracy and thoroughness to ensure quality work output.</div></li><li><div>
Ability to observe extensive details, as well as to understand, interpret, summarize, and compile information.</div></li><li><div>
Skills in researching and interpreting technical, legal, and/or ambiguous information.</div></li><li><div>
Ability to remain neutral under adversarial circumstances, demonstrate discretion, be persuasive, and engender goodwill to influence adherence to effective practices.</div></li><li><div>
Ability to understand differing roles within the agency structure and to modify approach accordingly.</div></li></ul></div><div></div><div><p><b><br>
Minimum Qualifications</b></p><ul><li><p>
Associate degree in human resources, business, public administration, journalism, English, psychology, marketing, or other related field.</p></li><li><p>
Three years of job-related work experience involving HR data and records management, Human Resources Information Systems (HRIS), system troubleshooting, office management, and customer service.</p></li></ul><p>
Preferred Qualifications:</p><ul><li><p>
Experience working with back-office functions, report generation, and system support of the Montana state government&rsquo;s Statewide Accounting, Budgeting, and Human Resources Systems (SABHRS)</p></li><li><p>
Experience with Montana State Government HR processes, employee relations, performance management, position classification, compensation, recruitment, employment law compliance, labor relations, and other related processes.</p></li><li><p>
Current State of Montana Classification Certification, or the ability to obtain it within one year of hire.</p></li></ul><p>
Other combinations of education and experience that clearly demonstrate the knowledge, skills, and abilities needed for this role may be considered. If you do not have a traditional HR or business degree but have developed comparable skills through work experience, training, or education, you are encouraged to describe that in your application materials.</p><div><br>
</div></div><div><b>
Applicant Pool Statement</b><b>:</b> If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.<div>
</div><b>
Training Assignment</b><b>:</b> This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.<div></div><div><br>
</div></div><div><b>
Salary: $</b> 32.00 - 32.00 Hourly<div></div><div><br>
</div><b>
Telework Eligibility</b><b>:</b> Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.)<div>
</div><b>
Benefits Package Eligibility</b><b>:</b> Health Insurance, Paid Leave &amp; Holidays, Retirement Plan<div></div><div><br>
</div></div><div><b>
Number of Openings</b><b>:</b> 1<div>
</div><b>
Employee Status</b><b>:</b> Regular<div>
</div><b>
Schedule</b><b>:</b> Full-Time<div>
</div><b>
Job Type</b><b>:</b> Standard<div>
</div></div><div><b>
Shift</b><b>:</b> Day Job<div>
</div><b>
Travel</b><b>:</b> Yes, 5 % of the Time<div></div><div><br>
</div></div><div><b>
Primary Location</b><b>:</b> Helena<div></div><div><br>
</div><b>
Agency</b><b>:</b> Department of Public Health &amp; Human Services<div>
</div><b>
Union</b><b>:</b> 000 - None<div></div><div><br>
</div></div><div><b>
Posting Date</b><b>:</b> Jun 24, 2026, 11:12:27 AM<div>
</div><b>
Closing Date (based on your computer's timezone)</b>: Ongoing<div>
</div></div><div><b>
Required Application Materials</b><b>:</b> Cover Letter, Resume, References<div></div><div><br>
</div></div><div><b>
Contact Name</b><b>:</b> Rob Bird | <b>Contact Email</b><b>:</b> hhshumanresources@mt.gov | <b>Contact Phone</b><b>:</b> (406) 444-4944</div></div><p></p>

Human Resource Office Coordinator

<div><div><b>Legal Secretary -Conflict Defender Division</b> <b>-</b> <b>(</b><b>26141651</b><b>)</b></div><p></p><div><p><b><i><br>
To be considered for OPD positions, applicants must complete and submit their application online, as well as upload any required application materials.</i></b></p><p></p><p><b><br>
Our Mission</b></p><p>
To Provide the Most Compassionate and Expert Defense of Clients and the Constitution</p><p></p><p><b><br>
Our Vision</b></p><p><b>
Creating Expert Teams of Advocates for Justice, Bringing Respect and Dignity to our Clients to Achieve Holistic and Equitable Outcomes</b></p><p></p><p><b><br>
Reasons to work for the Office of the Public Defender:</b> <b>Our work changes lives!</b> OPD&rsquo;s work makes a difference for the people in our communities. Public Defenders work for their clients, protect constitutional rights, and ensure the system remains fair. We are proud of the work we do. To find out more about OPD visit our website.</p><p></p><p><b><br>
Benefits of working for OPD:</b> The ability to <b>work</b> and <b>play</b> in the <b>beautiful state of Montana</b> is one of the benefits you will love about this opportunity! Montana offers theaters, museums, fairs, rodeos, a high-quality educational system, and many recreational opportunities. Montana's mountains, rivers, and lakes provide year-round opportunities for outdoor enthusiasts. Fishing, hiking, camping, boating, biking, hunting, skiing, and snowmobiling can be accessed throughout our great state.</p><p>
Other fantastic benefits include:</p><ul><li><b>
Health coverage</b></li><li><b>
Retirement plans</b></li><li><b>
Paid vacation, sick leave, and holidays</b></li><li><b>
Work/life balance</b></li><li><b>
Flexible schedules</b></li><li><b>
Opportunities and room for professional growth</b></li><li><b>
Telework (when applicable)</b></li><li><b>
Public Service Loan Forgiveness - </b>Employment with the State of Montana may qualify you to receive public service loan forgiveness &ndash; visit the Federal Student Aid website to learn more!</li></ul><p><b>
Materials Required of Applicants:</b></p><ul><li><b>
Cover Letter</b></li><li><b>
Resume</b></li><li><b>
References: </b><i>Please provide contact information for (2) current or former supervisors and (1) professional peer.</i></li></ul><p></p><p><b><br>
About this Opportunity!</b></p><p></p><p><b><br>
Job Overview:</b></p><p>
The Legal Secretary is instrumental in ensuring the effective operations of Public Defender offices by performing a variety of high level administrative and legal office support activities. This position&rsquo;s responsibilities are to ensure the smooth and effective operations of the office which include but are not limited to data input and maintaining files, scheduling appointments, providing correspondence, assisting clients and office staff with information requests, and that all court requirements are met throughout the designated location. The Legal Secretary provides exceptional customer services to all clients, courts and internal customers in support of Public Defender Offices and reports to the Administrative Support Manager.</p><p><b>
Essential Functions (Major Duties or Responsibilities):</b></p><p><b>
A.</b><b> </b>Legal Office Support (70%)</p><ul><li> Manages and provides information regarding requests from clients, courts and office staff.</li><li> Arranges meetings, conferences and schedules appointments for clients, staff and management; Coordinates office functions with other state and local government offices.</li><li> Creates, reviews and maintains court calendars and provides complete and factual court calendars to appropriate parties and makes sure attorneys are notified.</li><li> Receives and screens office visitors and telephone calls.</li><li> Formats, drafts, prepares a wide variety of time sensitive and official legal documents such as legal pleadings, affidavits, warrants, motions and orders, summonses, subpoenas, correspondence, briefs, complaints, appeals, and pretrial agreements, stipulations, finding of facts, judgments, dismissals, and related documents in criminal cases and other public defender cases in accordance with instructions established in policies and procedures.</li><li> Reads and analyzes incoming correspondence, faxes, e-mail, memos, submissions, and reports to determine their significance and plan their distribution.</li><li> Reviews and distributes mail includes mailing, fax, or arranging delivery of legal correspondence to clients, witnesses, and court officials.</li><li> Prepares open cases and submits referrals to the conflict Defender Office.</li><li> Establish and maintain case files and ensures that such files are complete, up to date and in proper format and order, for criminal, dependent neglect, mental, and juvenile cases; retrieves legal documents, records, and reports.</li><li> Inputs data into Case Management System concerning all clients, case information, closes cases and runs reports from the OPD Case Management System.</li><li> Scans or copies correspondence, documents, evidence, and other printed material and enters into Case Management System.</li><li> Prepare invoices, reports, memos, letters, financial statements and other routine documents and inquiries.</li><li> Maintains filing system and records for criminal, dependent neglect, mental, and juvenile cases, opens files, closes files and files documents.</li><li> Assists attorneys in collecting information such as employment, medical, and other records.</li><li> Provides various administrative Services to management staff and clients such as order placement or case information.</li><li> Proofread documents, records, or other files to ensure accuracy.</li></ul><div></div><div><br>
B. Discovery (20%)</div><ul><li> Organizes, prepares and maintains documents, evidence, trial notebooks, various exhibits obtained during discovery by subject matter and chronologically for Public Defenders to use at depositions, motions hearings and during court.</li><li> Gathers and compiles information for exhibits and appendices, and discovery requests received from Public Defenders and Investigators. This includes requesting documents from County Attorney Office, Police Department, records management, and other sources; reading through files to identify information necessary to establish key facts to provide knowledgeable and accurate responses and documents that would be critical in successfully defending clients.</li><li> Retrieve and copy all documentation that relates to a particular case, subject, event, person, etc. as requested. Work often requires reading documents for content and interpreting whether a document is relevant and submitting to a Public Defender/Investigator for review.</li></ul><div></div><div><br>
C. Other Duties as Assigned (10%)</div><ul><li> Receives resolves and/or refers complaints to appropriate individuals.</li><li> May attend legal meetings, such as client interviews, or depositions, and take notes at meetings or conferences.</li><li> May assist with legal research by reviewing legal publications and performing data base searches to identify laws and court decisions relevant to pending cases.</li><li> Performs other duties as assigned.</li></ul><div></div><p><b><br>
Physical and Environmental Demands:</b> Typical office environment, utilizing a computer, telephone system and other office equipment. Minimal travel may be required approximately 5% of the time.</p><p><b>
Knowledge, Skills and Abilities (Behaviors):</b></p><p>
Required for the first day of work:</p><ul><li> Knowledge of office administrative processes and procedures.</li><li> Knowledge of bookkeeping and recordkeeping.</li><li> Effective written and oral communication skills.</li><li> Professional customer service skills.</li><li> Ability to operate personal computer and general office equipment as necessary to complete essential functions, including using spreadsheets, word processing, database, email, internet, and other computer programs.</li><li> Ability to develop and maintain cooperative working relationships.</li><li> Ability to follow written and verbal instructions.</li><li> Ability to plan, organize, and gather information.</li><li> Ability to work independently.</li><li> Ability to maintain confidential information.</li><li> Ability to accurately track numerous details simultaneously.</li><li> Ability to perform tasks with accuracy while under pressure of strict deadlines.</li></ul><div></div><p><i><br>
This agency participates in E-Verify to confirm employment eligibility. After accepting a job offer and completing Form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, </i><i>https://www.e-verify.gov/</i><i>.</i></p></div><div></div><div><p><b><br>
Minimum Qualifications (Education and Experience):</b></p><div><ul><li> High school diploma or equivalent.</li><li> One year of directly related office experience of performing a variety of office support or clerical work.</li><li> Other combinations of directly related education and experience may be considered on a case-by-case basis.</li></ul><p></p><p><b><br>
Preferred</b>:</p><ul><li> Knowledge of the functions, procedures and organization of a law office and the principles and practices of legal research; court and law enforcement systems and understanding of different aspects of the criminal justice system, including law enforcement and jail procedures as well as legal terminology.</li></ul></div><div><br>
</div></div><div><b>
Applicant Pool Statement</b><b>:</b> If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.<div>
</div><b>
Training Assignment</b><b>:</b> This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.<div></div><div><br>
</div></div><div><b>
Salary: $</b> 50,186.42 - 59,443.00 Yearly<div></div><div><br>
</div><b>
Telework Eligibility</b><b>:</b> Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.)<div>
</div><b>
Benefits Package Eligibility</b><b>:</b> Health Insurance, Paid Leave &amp; Holidays, Retirement Plan<div></div><div><br>
</div></div><div><b>
Number of Openings</b><b>:</b> 1<div>
</div><b>
Employee Status</b><b>:</b> Regular<div>
</div><b>
Schedule</b><b>:</b> Full-Time<div>
</div><b>
Job Type</b><b>:</b> Standard<div>
</div></div><div><b>
Shift</b><b>:</b> Day Job<div>
</div><b>
Travel</b><b>:</b> Yes, 5 % of the Time<div></div><div><br>
</div></div><div><b>
Primary Location</b><b>:</b> Bozeman<div></div><div><br>
</div><b>
Agency</b><b>:</b> Office of Public Defender<div>
</div><b>
Union</b><b>:</b> American Federation of State, County &amp; Municipal Employees (AFSCME)<div></div><div><br>
</div></div><div><b>
Posting Date</b><b>:</b> Jun 23, 2026, 8:52:45 AM<div>
</div><b>
Closing Date (based on your computer's timezone)</b>: Jul 8, 2026, 12:59:00 AM<div>
</div></div><div><b>
Required Application Materials</b><b>:</b> Cover Letter, Resume, References<div></div><div><br>
</div></div><div><b>
Contact Name</b><b>:</b> Margaret McNivens | <b>Contact Email</b><b>:</b> Margaret.McNivens@mt.gov | <b>Contact Phone</b><b>:</b> 4064445374</div></div><p></p>

Legal Secretary -Conflict Defender Division

<div><div><b>Motor Vehicle Major Case Agent</b> <b>-</b> <b>(</b><b>26141647</b><b>)</b></div><p></p><div><p><b><br>
Division Overview:</b></p><p>
Montana&rsquo;s <b>Division of Criminal Investigation</b> is a diverse public safety team of professionals who provide a full range of criminal investigative services to state, local, and tribal law enforcement. From homicide investigations to illegal narcotics, criminal records, cybercrime, human trafficking, missing persons, or through training and certifying public safety officers, DCI serves as the hub in providing critical law enforcement support. Our diverse customer base includes protecting our vulnerable population, managing the sexual and violent offender registry, serving as the hub of communication for criminal justice information networks and the storage of criminal records, conducting arson investigations, as well as providing intelligence analysis support for local law enforcement. Many of our positions within DCI go without public recognition but remain the lifeline of support for public safety. With a doctrine of service, honor, and justice, this statewide organization provides the best in critical, accurate, and timely service to protect our citizens.</p><p></p><p><b><br>
Job Overview</b>:</p><p>
This is a <b>Criminal Investigator</b> position in the Major Case Section which coordinates investigations and conducts criminal investigations with city, county, state and federal law enforcement agencies at their request. The section also coordinates and conducts criminal investigations of allegations referred by the Montana State Fund and the Motor Vehicle Division of the Department of Justice. These investigations include&mdash;but are not limited to&mdash;homicide and other violent crimes, in-custody assaults and deaths including officer-involved shooting events and critical incidents, organized crime activity, white-collar crime, sex crimes, corruption, official misconduct, theft, complex financial crimes, and internal agency investigations. Criminal Investigators (Agents) respond to callouts, process crime scenes and collect evidence, conduct field interviews/interrogations, complete follow-up investigative work to build a case file, assist prosecutors and testify in court. Major Case Agents also provide training to law enforcement agencies and public safety sectors throughout the state.</p><p></p><p><br>
This position will primarily focus on criminal investigations of allegations referred by the Motor Vehicle Division.</p></div><div></div><div><p><b><br>
Minimum Qualifications:</b></p><ul><li>
High school diploma.</li><li>
Three years of criminal, investigative, or law-enforcement experience.</li><li><p>
Firearms&rsquo; training is mandated for peace officer requirements and liability.</p></li><li><p>
Current POST Law Enforcement Basic Certificate (or equivalent from another state) required.</p></li><li><p>
Must meet eligibility requirements for the POST Law Enforcement Intermediate Certificate.</p></li><li><p>
Valid driver&rsquo;s license.</p></li><li><p>
Other combinations of education and experience will be considered on a case-by-case basis.</p></li></ul><div></div><p><br>
Knowledge, Skills and Abilities:</p><p></p><ul><li><p><br>
The position requires extensive knowledge of law enforcement; investigative procedures; planning; report writing, coordinating the activities of multiple agencies and jurisdictions; developing, conducting and presenting complex long-term cases; criminal procedures, collection and rules of evidence, criminal justice information and privacy/security regulations, family services, Social Services and Institutions and law enforcement and investigation including criminal justice information. Knowledgeable, proficient, and skilled in the use of firearms. Knowledgeable regarding proper procedures for writing and executing search warrants, investigative subpoenas, and forfeiture documents.</p></li><li><p>
Skill in using all types of complicated equipment necessary to conduct criminal investigations; conducting undercover investigations; making correct/legal and appropriate decisions in highly stressful situations; establishing and maintaining effective working relationships with employees; communicating effectively verbally and in writing; and in reviewing case plans and information. Skilled in drafting and presenting search warrants, investigative subpoenas and forfeiture documents to prosecutors and judges for review and issuance.</p></li><li><p>
Skill in examining all types of evidence to determine its relevance to the prosecution of the case and to properly document its relationship to the case and criminals. Procedures followed include standards of law enforcement and criminal investigation profession, best practices in investigation, and federal, state, and local regulations.</p></li><li><p>
Knowledge of Montana Codes Annotated (MCA) dealing with crimes (MCA, Title 45, &quot;Crimes&quot;), criminal procedure (MCA, Title 46, &quot;Criminal Procedure&quot;), rules of evidence (MCA, Title 26, Chapter 10, &quot;Montana Rules of Evidence&quot;), seizures related to contraband, criminal justice information and privacy/security regulations (MCA, Title 44, Chapter 5, &quot;Criminal Justice Information&quot;); family services (MCA, Title 52); Social Services and Institutions (MCA, Title 53); CFR 18 and 42; ARMs; and law enforcement and investigation including criminal justice information and rules of evidence.</p></li></ul><p></p><p><b><br>
Preferred Qualifications:</b></p><ul><li><p>
 Bachelor&rsquo;s degree in Public Administration, Criminal Justice, Sociology, Psychology, or closely related with coursework in criminal justice field from an accredited college or university.</p></li><li><p>
Five (5) years of investigative experience with a minimum of two (2) years as a full-time investigator handling a variety of felony investigations comparable to those a state agent is expected to handle.</p></li></ul><p></p><p><b><br>
Special Instructions:</b></p><p>
The selection procedures to be used in evaluating the applicant's qualification may include, but are not limited to, an evaluation of the r&eacute;sum&eacute; and cover letter, a structured interview, performance test, academic transcripts, reference/background checks and fingerprint checks.</p><p>
Additional materials, references or information submitted by the applicant, but not requested, will not be considered.</p><p>
Successful applicant(s) will be subject to:</p><p></p><ul><li><br>
 Criminal History Fingerprint Check</li><li> Intensive Background Check</li><li> Driving History</li><li> Drug Testing</li><li> Medical Evaluation</li><li> Psychological Evaluation</li></ul><p></p><p><b><br>
HOW TO APPLY:</b></p><p><i>
To be considered for this position, you must attach a resume and cover letter at the time of application</i>.</p><p>
Tip: When attaching your resume and cover letter, you must mark the attachment as a &ldquo;Relevant File&rdquo;.</p><p>
Your Resume: Please include all work experience as well as job duties that demonstrate your qualifications for this position. Include dates of employment (month &amp; year- start &amp; end) and the reason you left each job.</p><p>
 A complete online state application is not required. To initiate an application, attach the resume to be considered for this position. <b>Failure to attach r&eacute;sum&eacute; and cover letter will result in an incomplete application that will not be considered further.</b></p><p>
Only electronic applications will be accepted. Materials submitted but not requested will not be considered in the selection process.</p><p>
All documents for Veteran or Disability preference must be received or date stamped by the closing date. Please submit preference documentation to Terri Christianson at Terese.Christianson@mt.gov via File Transfer Service .</p><p>
To request an accommodation with the application process, please contact the HR office.</p><p>
Your service is rewarded with competitive compensation and generous<b> </b>State of Montana Benefits.</p><p></p><ul><li><br>
 Medical, dental and vision coverage</li><li> Retirement plans</li><li> Generous paid vacation, sick and holidays</li><li> Pre-tax Flexibility Spending Accounts</li><li> Employee Assistance Program</li></ul><p>
State of Montana employment may qualify for student loan forgiveness under the Public Service Loan Forgiveness (PSLF) program.</p><p>
This Organization Participates in E-Verify.</p><p></p><p>
Minorities are under-represented in this position and are encouraged to apply.</p><div><br>
</div></div><div><b>
Applicant Pool Statement</b><b>:</b> If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.<div>
</div><b>
Training Assignment</b><b>:</b> Not Applicable<div></div><div><br>
</div></div><div><b>
Salary: $</b> 38.25 - 38.25 Yearly<div></div><div><br>
</div><b>
Telework Eligibility</b><b>:</b> Not Telework Eligible<div>
</div><b>
Benefits Package Eligibility</b><b>:</b> Health Insurance, Paid Leave &amp; Holidays, Retirement Plan<div></div><div><br>
</div></div><div><b>
Number of Openings</b><b>:</b> 1<div>
</div><b>
Employee Status</b><b>:</b> Regular<div>
</div><b>
Schedule</b><b>:</b> Full-Time<div>
</div><b>
Job Type</b><b>:</b> Standard<div>
</div></div><div><b>
Shift</b><b>:</b> Day Job<div>
</div><b>
Travel</b><b>:</b> Yes, 25 % of the Time<div></div><div><br>
</div></div><div><b>
Primary Location</b><b>:</b> Billings<div></div><div><br>
</div><b>
Agency</b><b>:</b> Department of Justice<div>
</div><b>
Union</b><b>:</b> Montana Federation of Public Employees<div></div><div><br>
</div></div><div><b>
Posting Date</b><b>:</b> Jun 22, 2026, 2:34:41 PM<div>
</div><b>
Closing Date (based on your computer's timezone)</b>: Jul 7, 2026, 12:59:00 AM<div>
</div></div><div><b>
Required Application Materials</b><b>:</b> Cover Letter, Resume<div></div><div><br>
</div></div><div><b>
Contact Name</b><b>:</b> Rebecca Tatafu | <b>Contact Email</b><b>:</b> DOJCSDHR@mt.gov | <b>Contact Phone</b><b>:</b> 406-444-5528</div></div><p></p>

Motor Vehicle Major Case Agent

<div><div><b>Collection Supervisor</b> <b>-</b> <b>(</b><b>26141509</b><b>)</b></div><p></p><div><p><b><br>
Note: Employees for the State of Montana must reside within Montana. All applications and required application documents must be submitted through the MT Careers site at: </b><b>https://mtstatejobs.taleo.net/careersection/200/jobdetail.ftl?job=26141509&amp;tz=GMT-06:00&amp;tzname=America/Denver</b></p><p>
Make a meaningful impact on Montana&rsquo;s workforce and business community by leading efforts that ensure fair, efficient, and compliant recovery of public funds. As the Collections Supervisor, you will guide a dedicated team that supports the integrity of the Unemployment Insurance and Employment Standards programs. This role offers the opportunity to strengthen operations, improve outcomes for customers, and contribute to responsible stewardship of public resources in a collaborative, growth-oriented environment.</p><p><b>
MISSION STATEMENT:</b></p><p>
Empowering all Montanans through work and opportunity.</p><p>
It's about the people and the impact we make in our communities every day. We are proud of our open, team-based, supportive, and collaborative work environments. Learn more about DLI here.</p><p><b>
POSITION OVERVIEW:</b></p><p>
The Fiscal Support Bureau provides critical financial and administrative support to programs that serve Montana&rsquo;s workers and employers. This position leads the collections function for the Unemployment Insurance Division (UID) and Employment Standards Division (ESD), ensuring effective recovery operations and compliance with applicable laws and policies. The Collections Supervisor oversees staff, monitors performance, and improves processes to reduce outstanding debt and prevent loss of recoverable funds. This role directly supports division goals by promoting accountability, consistency, and high-quality customer service.</p><p><b>
WHAT&rsquo;S IN IT FOR YOU:</b></p><ul><li>
Gain meaningful experience supporting programs that strengthen Montana&rsquo;s workforce and business community while making a visible impact.</li><li>
Develop and sharpen your leadership abilities by supervising a team and driving measurable performance results.</li><li>
Take ownership of improving systems and strategies, giving you the opportunity to influence efficiency and recovery outcomes.</li><li>
Collaborate with internal teams and legal partners to solve complex challenges and build well-rounded problem-solving skills.</li><li>
Grow your expertise in regulatory processes, data analysis, and public sector operations&mdash;skills that are highly transferable and in demand.</li><li>
Join a team that actively invests in your growth through continuous improvement, accountability, and professional development.</li><li>
Enjoy a comprehensive benefits package, including health coverage, retirement plans, paid leave, and other State of Montana employee benefits.</li></ul><p><b>
ESSENTIAL FUNCTIONS:</b></p><ul><li><b>
Lead and develop staff:</b> Supervises, coaches, and supports collections staff to build a high-performing, accountable team focused on results and professional growth.</li><li><b>
Monitor collection performance: </b>Tracks daily activities, account status, and recovery metrics to ensure targets are met and issues are addressed promptly.</li><li><b>
Ensure regulatory compliance:</b> Applies state and federal laws, rules, and policies to collection activities and ensures consistent adherence across the team.</li><li><b>
Resolve complex cases:</b> Manages escalated accounts by reviewing case details, communicating with customers, coordinating with divisions, and engaging legal partners as needed.</li><li><b>
Improve collection processes:</b> Collaborates with leadership to evaluate workflows, identify gaps, and implement strategies that increase recovery rates and efficiency.</li><li><b>
Evaluate and develop employees: </b>Conducts performance evaluations, provides training, and supports ongoing staff development and skill-building.</li><li><b>
Build customer relationships: </b>Establishes and maintains professional relationships with customers to facilitate resolution of outstanding balances and promote compliance.</li><li><b>
Report and analyze outcomes:</b> Prepares reports and analyzes trends to inform leadership decisions and support continuous improvement efforts.</li></ul></div><div></div><div><p><b><br>
REQUIRED SKILLS AND COMPETENCIES:</b></p><ul><li><b>
Leadership and team development: </b>Lead staff, set clear expectations, provide coaching and feedback, and foster a culture of accountability and continuous improvement.</li><li><b>
Communication and negotiation: </b>Communicate clearly and professionally, navigate difficult conversations, and negotiate payment solutions with diverse customers.</li><li><b>
Regulatory knowledge and application: </b>Interpret and apply collection practices, policies, and relevant regulations in complex or sensitive situations.</li><li><b>
Data analysis and performance management:</b> Use metrics and data to evaluate performance, identify trends, and guide operational decisions.</li><li><b>
Problem-solving and conflict resolution:</b> Assess issues, resolve disputes, and make sound decisions in a fast-paced, goal-driven environment.</li><li><b>
Organization and time management: </b>Manage multiple priorities, maintain accurate records, and ensure timely completion of work.</li><li><b>
Customer service and relationship management:</b> Provide responsive, respectful service and build trust with internal and external stakeholders.</li><li><b>
Attention to detail and accuracy: </b>Maintain precision in documentation, reporting, and case management activities.</li></ul><p><b>
MINIMUM QUALIFICATIONS (Education and Experience)</b></p><ul><li>
Demonstrated experience leading or coordinating the work of others in a setting that involves collections, financial operations, compliance, or customer account resolution.</li><li>
Experience interpreting and applying policies, regulations, or standards to ensure consistent and compliant outcomes.</li><li>
Proven ability to analyze data, monitor performance metrics, and use findings to improve processes or results.</li><li>
Strong written and verbal communication skills, including experience handling complex or sensitive customer interactions.</li><li>
Experience maintaining accurate records and working with case management systems or similar tools.<br>
</li><li>
A degree in business, finance, public administration, or a related field may supplement relevant professional experience but is not a substitute for demonstrated skills and competencies in the areas noted above. Equivalent combinations of education and directly related experience will be considered.</li></ul><p><b>
HOW TO APPLY FOR THIS OPPORTUNITY:</b></p><p>
A complete state application is not required; however, you will need to initiate the application and attach the resume, cover letter or other required documents at time of application to be considered for this position. Resume will auto fill the application, but the application will not be scored or reviewed.</p><p>
Failure to attach the cover letter and resume will result in your application being considered incomplete and will not be considered further. Materials submitted but not requested will not be considered in the selection process.</p><p><b>
Tip:</b> When attaching your resume, cover letter or other required documents you must mark the attachments as &ldquo;RELEVANT&rdquo; or we will be unable to view your documents.</p><p><b>
Required application materials:</b></p><ul><li><b>
Cover Letter</b><b> </b>- Your Cover Letter should explain how your experience and education meet the identified required skills and competencies, with examples that demonstrate your qualifications.</li><li><b>
Resume</b> - include all work experience you have held that would help you qualify for this position, including duties, dates of employment.</li></ul><p>
Only online applications will be accepted. By applying online, you can receive updates and monitor the status of your application.</p><p>
All documents for Veteran or Disability preference must be received or date stamped by the closing date. You will receive an application confirmation email with instructions on acceptable preference documents and how to submit such documents.</p><p>
If you need an accommodation with the application process, please contact the HR office.</p><p><b>
BENEFITS:</b></p><p>
Being able to enjoy the quality of life in the beautiful state of Montana is one of the benefits you will love about this opportunity! Our mountains, waterways and open spaces provide not only beautiful scenery but year-round recreational opportunities including hiking, camping, biking, fishing, boating, hunting, skiing and snowmobiling. Montana boasts a high-quality education system and a variety of entertainment including fairs, rodeos, and theaters. Read more about our great state here.</p><p>
See our other incredible benefits here. These are some of our benefits just to name a few:</p><ul><li>
Work/life balance with hybrid schedules or partial telework may be available within the state of Montana.</li><li>
38 paid days off a year including vacation, sick leave and holidays.</li><li>
Military leave: You&rsquo;ll get up to 15 days of military leave with full pay.</li><li>
Longevity raises with continuous service, as well as any negotiated market increases and state statutory raises.</li><li>
Health, dental, vision, life insurance coverage, flexible spending accounts, EAP - click here to learn more.</li><li>
Free telehealth and access to free employee medical clinics through our medical plan - click here to learn more.</li><li>
Choice between two retirement plans with an employer contribution between 8.73% - 9.07% of your annual salary. A third optional 457(b) deferred compensation plan is also available. &ndash; Click here to learn more.</li><li>
Public Service Loan Forgiveness- Employment with the State of Montana may qualify you to receive loan forgiveness- click here to learn more!</li><li>
Career progression, training opportunities and room for professional growth.</li><li>
State employee discounts at various businesses across the state.</li></ul><ul><li>This position may be covered by a Voluntary Employee Beneficiary Association (VEBA)</li></ul><p><b>
E-Verify:</b> This agency is participating in E-Verify to confirm employment eligibility. After accepting a job offer and completing Form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, https://www.e-verify.gov/</p><div><br>
</div></div><div><b>
Applicant Pool Statement</b><b>:</b> If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.<div>
</div><b>
Training Assignment</b><b>:</b> This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.<div></div><div><br>
</div></div><div><b>
Salary: $</b> 37.46 - 39.04 Hourly<div></div><div><br>
</div><b>
Telework Eligibility</b><b>:</b> Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.)<div>
</div><b>
Benefits Package Eligibility</b><b>:</b> Health Insurance, Paid Leave &amp; Holidays, Retirement Plan<div></div><div><br>
</div></div><div><b>
Number of Openings</b><b>:</b> 1<div>
</div><b>
Employee Status</b><b>:</b> Regular<div>
</div><b>
Schedule</b><b>:</b> Full-Time<div>
</div><b>
Job Type</b><b>:</b> Standard<div>
</div></div><div><b>
Shift</b><b>:</b> Day Job<div>
</div><b>
Travel</b><b>:</b> Yes, 5 % of the Time<div></div><div><br>
</div></div><div><b>
Primary Location</b><b>:</b> Helena<div></div><div><br>
</div><b>
Agency</b><b>:</b> Department of Labor &amp; Industry<div>
</div><b>
Union</b><b>:</b> 000 - None<div></div><div><br>
</div></div><div><b>
Posting Date</b><b>:</b> Jun 22, 2026, 2:52:45 PM<div>
</div><b>
Closing Date (based on your computer's timezone)</b>: Jul 6, 2026, 12:59:00 AM<div>
</div></div><div><b>
Required Application Materials</b><b>:</b> Cover Letter, Resume<div></div><div><br>
</div></div><div><b>
Contact Name</b><b>:</b> Office of Human Resources | <b>Contact Email</b><b>:</b> dliapps@mt.gov | <b>Contact Phone</b><b>:</b> 406-444-7069</div></div><p></p>

Collection Supervisor

<div><div><b>Legal Secretary</b> <b>-</b> <b>(</b><b>26141628</b><b>)</b></div><p></p><div><p><b><i><br>
To be considered for OPD positions, applicants must complete and submit their application online, as well as upload any required application materials.</i></b></p><p></p><p><b><br>
Our Mission</b></p><p>
To Provide the Most Compassionate and Expert Defense of Clients and the Constitution</p><p></p><p><b><br>
Our Vision</b></p><p><b>
Creating Expert Teams of Advocates for Justice, Bringing Respect and Dignity to our Clients to Achieve Holistic and Equitable Outcomes</b></p><p></p><p><b><br>
Reasons to work for the Office of the Public Defender:</b> <b>Our work changes lives!</b> OPD&rsquo;s work makes a difference for the people in our communities. Public Defenders work for their clients, protect constitutional rights, and ensure the system remains fair. We are proud of the work we do. To find out more about OPD visit our website.</p><p></p><p><b><br>
Benefits of working for OPD:</b> The ability to <b>work</b> and <b>play</b> in the <b>beautiful state of Montana</b> is one of the benefits you will love about this opportunity! Montana offers theaters, museums, fairs, rodeos, a high-quality educational system, and many recreational opportunities. Montana's mountains, rivers, and lakes provide year-round opportunities for outdoor enthusiasts. Fishing, hiking, camping, boating, biking, hunting, skiing, and snowmobiling can be accessed throughout our great state.</p><p>
Other fantastic benefits include:</p><ul><li><b>
Health coverage</b></li><li><b>
Retirement plans</b></li><li><b>
Paid vacation, sick leave, and holidays</b></li><li><b>
Work/life balance</b></li><li><b>
Flexible schedules</b></li><li><b>
Opportunities and room for professional growth</b></li><li><b>
Telework (when applicable)</b></li><li><b>
Public Service Loan Forgiveness - </b>Employment with the State of Montana may qualify you to receive public service loan forgiveness &ndash; visit the Federal Student Aid website to learn more!</li></ul><p><b>
Materials Required of Applicants:</b></p><ul><li><b>
Cover Letter</b></li><li><b>
Resume</b></li><li><b>
References: </b><i>Please provide contact information for (2) current or former supervisors and (1) professional peer.</i></li></ul><p></p><p><b><br>
About this Opportunity!</b></p><p></p><p><b><br>
Job Overview:</b></p><p>
The Legal Secretary is instrumental in ensuring the effective operations of Public Defender offices by performing a variety of high level administrative and legal office support activities. This position&rsquo;s responsibilities are to ensure the smooth and effective operations of the office which include but are not limited to data input and maintaining files, scheduling appointments, providing correspondence, assisting clients and office staff with information requests, and that all court requirements are met throughout the designated location. The Legal Secretary provides exceptional customer services to all clients, courts and internal customers in support of Public Defender Offices and reports to the Administrative Support Manager.</p><p><b>
Essential Functions (Major Duties or Responsibilities):</b></p><p><b>
A.</b><b> </b>Legal Office Support (70%)</p><ul><li> Manages and provides information regarding requests from clients, courts and office staff.</li><li> Arranges meetings, conferences and schedules appointments for clients, staff and management; Coordinates office functions with other state and local government offices.</li><li> Creates, reviews and maintains court calendars and provides complete and factual court calendars to appropriate parties and makes sure attorneys are notified.</li><li> Receives and screens office visitors and telephone calls.</li><li> Formats, drafts, prepares a wide variety of time sensitive and official legal documents such as legal pleadings, affidavits, warrants, motions and orders, summonses, subpoenas, correspondence, briefs, complaints, appeals, and pretrial agreements, stipulations, finding of facts, judgments, dismissals, and related documents in criminal cases and other public defender cases in accordance with instructions established in policies and procedures.</li><li> Reads and analyzes incoming correspondence, faxes, e-mail, memos, submissions, and reports to determine their significance and plan their distribution.</li><li> Reviews and distributes mail includes mailing, fax, or arranging delivery of legal correspondence to clients, witnesses, and court officials.</li><li> Prepares open cases and submits referrals to the conflict Defender Office.</li><li> Establish and maintain case files and ensures that such files are complete, up to date and in proper format and order, for criminal, dependent neglect, mental, and juvenile cases; retrieves legal documents, records, and reports.</li><li> Inputs data into Case Management System concerning all clients, case information, closes cases and runs reports from the OPD Case Management System.</li><li> Scans or copies correspondence, documents, evidence, and other printed material and enters into Case Management System.</li><li> Prepare invoices, reports, memos, letters, financial statements and other routine documents and inquiries.</li><li> Maintains filing system and records for criminal, dependent neglect, mental, and juvenile cases, opens files, closes files and files documents.</li><li> Assists attorneys in collecting information such as employment, medical, and other records.</li><li> Provides various administrative Services to management staff and clients such as order placement or case information.</li><li> Proofread documents, records, or other files to ensure accuracy.</li></ul><div></div><div><br>
B. Discovery (20%)</div><ul><li> Organizes, prepares and maintains documents, evidence, trial notebooks, various exhibits obtained during discovery by subject matter and chronologically for Public Defenders to use at depositions, motions hearings and during court.</li><li> Gathers and compiles information for exhibits and appendices, and discovery requests received from Public Defenders and Investigators. This includes requesting documents from County Attorney Office, Police Department, records management, and other sources; reading through files to identify information necessary to establish key facts to provide knowledgeable and accurate responses and documents that would be critical in successfully defending clients.</li><li> Retrieve and copy all documentation that relates to a particular case, subject, event, person, etc. as requested. Work often requires reading documents for content and interpreting whether a document is relevant and submitting to a Public Defender/Investigator for review.</li></ul><div></div><div><br>
C. Other Duties as Assigned (10%)</div><ul><li> Receives resolves and/or refers complaints to appropriate individuals.</li><li> May attend legal meetings, such as client interviews, or depositions, and take notes at meetings or conferences.</li><li> May assist with legal research by reviewing legal publications and performing data base searches to identify laws and court decisions relevant to pending cases.</li><li> Performs other duties as assigned.</li></ul><div></div><p><b><br>
Physical and Environmental Demands:</b> Typical office environment, utilizing a computer, telephone system and other office equipment. Minimal travel may be required approximately 5% of the time.</p><p><b>
Knowledge, Skills and Abilities (Behaviors):</b></p><p>
Required for the first day of work:</p><ul><li> Knowledge of office administrative processes and procedures.</li><li> Knowledge of bookkeeping and recordkeeping.</li><li> Effective written and oral communication skills.</li><li> Professional customer service skills.</li><li> Ability to operate personal computer and general office equipment as necessary to complete essential functions, including using spreadsheets, word processing, database, email, internet, and other computer programs.</li><li> Ability to develop and maintain cooperative working relationships.</li><li> Ability to follow written and verbal instructions.</li><li> Ability to plan, organize, and gather information.</li><li> Ability to work independently.</li><li> Ability to maintain confidential information.</li><li> Ability to accurately track numerous details simultaneously.</li><li> Ability to perform tasks with accuracy while under pressure of strict deadlines.</li></ul><div></div><p><i><br>
This agency participates in E-Verify to confirm employment eligibility. After accepting a job offer and completing Form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, </i><i>https://www.e-verify.gov/</i><i>.</i></p></div><div></div><div><p><b><br>
Minimum Qualifications (Education and Experience):</b></p><div><ul><li> High school diploma or equivalent.</li><li> One year of directly related office experience of performing a variety of office support or clerical work.</li><li> Other combinations of directly related education and experience may be considered on a case-by-case basis.</li></ul><p></p><p><b><br>
Preferred</b>:</p><ul><li> Knowledge of the functions, procedures and organization of a law office and the principles and practices of legal research; court and law enforcement systems and understanding of different aspects of the criminal justice system, including law enforcement and jail procedures as well as legal terminology.</li></ul></div><div><br>
</div></div><div><b>
Applicant Pool Statement</b><b>:</b> If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.<div>
</div><b>
Training Assignment</b><b>:</b> This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.<div></div><div><br>
</div></div><div><b>
Salary: $</b> 50,186.42 - 59,443.00 Yearly<div></div><div><br>
</div><b>
Telework Eligibility</b><b>:</b> Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.)<div>
</div><b>
Benefits Package Eligibility</b><b>:</b> Health Insurance, Paid Leave &amp; Holidays, Retirement Plan<div></div><div><br>
</div></div><div><b>
Number of Openings</b><b>:</b> 1<div>
</div><b>
Employee Status</b><b>:</b> Regular<div>
</div><b>
Schedule</b><b>:</b> Full-Time<div>
</div><b>
Job Type</b><b>:</b> Standard<div>
</div></div><div><b>
Shift</b><b>:</b> Day Job<div>
</div><b>
Travel</b><b>:</b> Yes, 5 % of the Time<div></div><div><br>
</div></div><div><b>
Primary Location</b><b>:</b> Great Falls<div></div><div><br>
</div><b>
Agency</b><b>:</b> Office of Public Defender<div>
</div><b>
Union</b><b>:</b> American Federation of State, County &amp; Municipal Employees (AFSCME)<div></div><div><br>
</div></div><div><b>
Posting Date</b><b>:</b> Jun 19, 2026, 8:27:59 AM<div>
</div><b>
Closing Date (based on your computer's timezone)</b>: Jul 4, 2026, 12:59:00 AM<div>
</div></div><div><b>
Required Application Materials</b><b>:</b> Cover Letter, Resume, References<div></div><div><br>
</div></div><div><b>
Contact Name</b><b>:</b> Margaret McNivens | <b>Contact Email</b><b>:</b> Margaret.McNivens@mt.gov | <b>Contact Phone</b><b>:</b> 4064445374</div></div><p></p>

Legal Secretary

<div><div><b>Legal Secretary</b> <b>-</b> <b>(</b><b>26141607</b><b>)</b></div><p></p><div><p><b><i><br>
To be considered for OPD positions, applicants must complete and submit their application online, as well as upload any required application materials.</i></b></p><p></p><p><b><br>
Our Mission</b></p><p>
To Provide the Most Compassionate and Expert Defense of Clients and the Constitution</p><p></p><p><b><br>
Our Vision</b></p><p><b>
Creating Expert Teams of Advocates for Justice, Bringing Respect and Dignity to our Clients to Achieve Holistic and Equitable Outcomes</b></p><p></p><p><b><br>
Reasons to work for the Office of the Public Defender:</b> <b>Our work changes lives!</b> OPD&rsquo;s work makes a difference for the people in our communities. Public Defenders work for their clients, protect constitutional rights, and ensure the system remains fair. We are proud of the work we do. To find out more about OPD visit our website.</p><p></p><p><b><br>
Benefits of working for OPD:</b> The ability to <b>work</b> and <b>play</b> in the <b>beautiful state of Montana</b> is one of the benefits you will love about this opportunity! Montana offers theaters, museums, fairs, rodeos, a high-quality educational system, and many recreational opportunities. Montana's mountains, rivers, and lakes provide year-round opportunities for outdoor enthusiasts. Fishing, hiking, camping, boating, biking, hunting, skiing, and snowmobiling can be accessed throughout our great state.</p><p>
Other fantastic benefits include:</p><ul><li><b>
Health coverage</b></li><li><b>
Retirement plans</b></li><li><b>
Paid vacation, sick leave, and holidays</b></li><li><b>
Work/life balance</b></li><li><b>
Flexible schedules</b></li><li><b>
Opportunities and room for professional growth</b></li><li><b>
Telework (when applicable)</b></li><li><b>
Public Service Loan Forgiveness - </b>Employment with the State of Montana may qualify you to receive public service loan forgiveness &ndash; visit the Federal Student Aid website to learn more!</li></ul><p><b>
Materials Required of Applicants:</b></p><ul><li><b>
Cover Letter</b></li><li><b>
Resume</b></li><li><b>
References: </b><i>Please provide contact information for (2) current or former supervisors and (1) professional peer.</i></li></ul><p></p><p><b><br>
About this Opportunity!</b></p><p></p><p><b><br>
Job Overview:</b></p><p>
The Legal Secretary is instrumental in ensuring the effective operations of Public Defender offices by performing a variety of high level administrative and legal office support activities. This position&rsquo;s responsibilities are to ensure the smooth and effective operations of the office which include but are not limited to data input and maintaining files, scheduling appointments, providing correspondence, assisting clients and office staff with information requests, and that all court requirements are met throughout the designated location. The Legal Secretary provides exceptional customer services to all clients, courts and internal customers in support of Public Defender Offices and reports to the Administrative Support Manager.</p><p><b>
Essential Functions (Major Duties or Responsibilities):</b></p><p><b>
A.</b><b> </b>Legal Office Support (70%)</p><ul><li> Manages and provides information regarding requests from clients, courts and office staff.</li><li> Arranges meetings, conferences and schedules appointments for clients, staff and management; Coordinates office functions with other state and local government offices.</li><li> Creates, reviews and maintains court calendars and provides complete and factual court calendars to appropriate parties and makes sure attorneys are notified.</li><li> Receives and screens office visitors and telephone calls.</li><li> Formats, drafts, prepares a wide variety of time sensitive and official legal documents such as legal pleadings, affidavits, warrants, motions and orders, summonses, subpoenas, correspondence, briefs, complaints, appeals, and pretrial agreements, stipulations, finding of facts, judgments, dismissals, and related documents in criminal cases and other public defender cases in accordance with instructions established in policies and procedures.</li><li> Reads and analyzes incoming correspondence, faxes, e-mail, memos, submissions, and reports to determine their significance and plan their distribution.</li><li> Reviews and distributes mail includes mailing, fax, or arranging delivery of legal correspondence to clients, witnesses, and court officials.</li><li> Prepares open cases and submits referrals to the conflict Defender Office.</li><li> Establish and maintain case files and ensures that such files are complete, up to date and in proper format and order, for criminal, dependent neglect, mental, and juvenile cases; retrieves legal documents, records, and reports.</li><li> Inputs data into Case Management System concerning all clients, case information, closes cases and runs reports from the OPD Case Management System.</li><li> Scans or copies correspondence, documents, evidence, and other printed material and enters into Case Management System.</li><li> Prepare invoices, reports, memos, letters, financial statements and other routine documents and inquiries.</li><li> Maintains filing system and records for criminal, dependent neglect, mental, and juvenile cases, opens files, closes files and files documents.</li><li> Assists attorneys in collecting information such as employment, medical, and other records.</li><li> Provides various administrative Services to management staff and clients such as order placement or case information.</li><li> Proofread documents, records, or other files to ensure accuracy.</li></ul><div></div><div><br>
B. Discovery (20%)</div><ul><li> Organizes, prepares and maintains documents, evidence, trial notebooks, various exhibits obtained during discovery by subject matter and chronologically for Public Defenders to use at depositions, motions hearings and during court.</li><li> Gathers and compiles information for exhibits and appendices, and discovery requests received from Public Defenders and Investigators. This includes requesting documents from County Attorney Office, Police Department, records management, and other sources; reading through files to identify information necessary to establish key facts to provide knowledgeable and accurate responses and documents that would be critical in successfully defending clients.</li><li> Retrieve and copy all documentation that relates to a particular case, subject, event, person, etc. as requested. Work often requires reading documents for content and interpreting whether a document is relevant and submitting to a Public Defender/Investigator for review.</li></ul><div></div><div><br>
C. Other Duties as Assigned (10%)</div><ul><li> Receives resolves and/or refers complaints to appropriate individuals.</li><li> May attend legal meetings, such as client interviews, or depositions, and take notes at meetings or conferences.</li><li> May assist with legal research by reviewing legal publications and performing data base searches to identify laws and court decisions relevant to pending cases.</li><li> Performs other duties as assigned.</li></ul><div></div><p><b><br>
Physical and Environmental Demands:</b> Typical office environment, utilizing a computer, telephone system and other office equipment. Minimal travel may be required approximately 5% of the time.</p><p><b>
Knowledge, Skills and Abilities (Behaviors):</b></p><p>
Required for the first day of work:</p><ul><li> Knowledge of office administrative processes and procedures.</li><li> Knowledge of bookkeeping and recordkeeping.</li><li> Effective written and oral communication skills.</li><li> Professional customer service skills.</li><li> Ability to operate personal computer and general office equipment as necessary to complete essential functions, including using spreadsheets, word processing, database, email, internet, and other computer programs.</li><li> Ability to develop and maintain cooperative working relationships.</li><li> Ability to follow written and verbal instructions.</li><li> Ability to plan, organize, and gather information.</li><li> Ability to work independently.</li><li> Ability to maintain confidential information.</li><li> Ability to accurately track numerous details simultaneously.</li><li> Ability to perform tasks with accuracy while under pressure of strict deadlines.</li></ul><div></div><p><i><br>
This agency participates in E-Verify to confirm employment eligibility. After accepting a job offer and completing Form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, </i><i>https://www.e-verify.gov/</i><i>.</i></p></div><div></div><div><p><b><br>
Minimum Qualifications (Education and Experience):</b></p><div><ul><li> High school diploma or equivalent.</li><li> One year of directly related office experience of performing a variety of office support or clerical work.</li><li> Other combinations of directly related education and experience may be considered on a case-by-case basis.</li></ul><p></p><p><b><br>
Preferred</b>:</p><ul><li> Knowledge of the functions, procedures and organization of a law office and the principles and practices of legal research; court and law enforcement systems and understanding of different aspects of the criminal justice system, including law enforcement and jail procedures as well as legal terminology.</li></ul></div><div><br>
</div></div><div><b>
Applicant Pool Statement</b><b>:</b> If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection.<div>
</div><b>
Training Assignment</b><b>:</b> This agency may use a training assignment. Employees in training assignments may be paid below the base pay established by the agency pay rules. Conditions of the training assignment will be stated in writing at the time of hire.<div></div><div><br>
</div></div><div><b>
Salary: $</b> 50,186.42 - 59,443.00 Yearly<div></div><div><br>
</div><b>
Telework Eligibility</b><b>:</b> Telework Eligible (Full-time telework is not available. Telework schedule must be supervisor approved.)<div>
</div><b>
Benefits Package Eligibility</b><b>:</b> Health Insurance, Paid Leave &amp; Holidays, Retirement Plan<div></div><div><br>
</div></div><div><b>
Number of Openings</b><b>:</b> 1<div>
</div><b>
Employee Status</b><b>:</b> Regular<div>
</div><b>
Schedule</b><b>:</b> Full-Time<div>
</div><b>
Job Type</b><b>:</b> Standard<div>
</div></div><div><b>
Shift</b><b>:</b> Day Job<div>
</div><b>
Travel</b><b>:</b> Yes, 5 % of the Time<div></div><div><br>
</div></div><div><b>
Primary Location</b><b>:</b> Bozeman<div></div><div><br>
</div><b>
Agency</b><b>:</b> Office of Public Defender<div>
</div><b>
Union</b><b>:</b> American Federation of State, County &amp; Municipal Employees (AFSCME)<div></div><div><br>
</div></div><div><b>
Posting Date</b><b>:</b> Jun 17, 2026, 12:09:36 PM<div>
</div><b>
Closing Date (based on your computer's timezone)</b>: Jul 2, 2026, 12:59:00 AM<div>
</div></div><div><b>
Required Application Materials</b><b>:</b> Cover Letter, Resume, References<div></div><div><br>
</div></div><div><b>
Contact Name</b><b>:</b> Margaret McNivens | <b>Contact Email</b><b>:</b> Margaret.McNivens@mt.gov | <b>Contact Phone</b><b>:</b> 4064445374</div></div><p></p>

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State of Montana

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Legal Secretary