Admin Assistant (Arabic Speaker)

Location: Based in Qatar (Supporting KSA Operations)
Employment Type: Full-Time

Role Overview

We are looking for an organised and detail-oriented Administrative Assistant to support regional commercial operations. The successful candidate will have previous experience supporting bid and tender activities and will assist with the preparation and coordination of proposal documentation for projects across the region.

Key Responsibilities

• Provide administrative support to regional commercial and operational teams.
• Assist with the preparation, formatting and submission of bid and tender documents.
• Coordinate the collection and management of documents required for proposals and tender submissions.
• Maintain document control systems, filing records and commercial documentation.
• Prepare reports, presentations and correspondence in Arabic and English where required.
• Coordinate meetings, schedules and travel arrangements.
• Liaise with internal departments and external stakeholders to ensure timely submission of documentation.
• Perform general office administration and other duties as assigned.

Requirements

• Diploma or Bachelor's degree in Business Administration or a related discipline.
• Minimum 2 years' experience in an administrative role.
• Previous experience supporting bid/tender, proposal or commercial teams is highly desirable.
• Familiarity with tender documentation, RFP/RFQ processes and document control is an advantage.
• Fluent in Arabic and English (spoken and written).
• Strong organisational and communication skills.
• Proficient in Microsoft Office applications.
• Ability to manage multiple priorities while maintaining a high level of accuracy and confidentiality.