Business Administration Representative – Customer Service

The Business Administration Representative – Customer Service provides professional administrative support while delivering excellent service to customers, clients, and internal teams. This role manages customer inquiries, processes transactions, maintains records, coordinates business activities, and helps ensure smooth daily operations.

Key Responsibilities

• Respond to customer inquiries by phone, email, and in-person with professionalism and efficiency.
• Provide accurate information regarding products, services, policies, and procedures.
• Process customer requests, account updates, orders, payments, and documentation.
• Maintain accurate customer records and update databases as needed.
• Perform administrative duties including data entry, filing, scheduling, and report preparation.
• Coordinate with internal departments to resolve customer issues and complete requests.
• Handle complaints and concerns while maintaining a positive customer experience.
• Prepare correspondence, forms, and business documents.
• Assist management with operational tasks, tracking reports, and administrative projects.
• Follow company policies, confidentiality standards, and customer service guidelines.

Qualifications

• High school diploma or equivalent required; associate degree in business administration or related field preferred.
• Previous experience in customer service, office administration, or business support preferred.
• Strong communication and problem-solving skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks and prioritize workload.
• Proficiency with Microsoft Office Suite and customer relationship management (CRM) systems.
• Ability to work independently and collaborate effectively with a team.

Preferred Skills

• Experience handling customer accounts and administrative processes.
• Strong data entry and record-keeping abilities.
• Professional phone etiquette and interpersonal skills.
• Ability to adapt to changing priorities in a fast-paced environment.