Qureos Mentor

100X

<div>We are seeking a highly organized and proactive Executive Assistant to support the Founder in managing daily operations, administrative responsibilities and marketing. This role requires a self-starter with excellent problem-solving skills, the ability to make independent decisions, and a keen attention to detail. Experience in marketing and social media is a big plus.
Requirements
Administrative &amp; Operational Support:<ul>
<li>Expertly manage and triage the Founder&rsquo;s inbox, categorizing, routing, and escalating issues as necessary.</li>
<li>Optimize calendar management, including scheduling meetings, resolving conflicts, and sending invitations.</li>
</ul><ul><li>Maintain and update databases (press lists, vendor lists, etc.).</li>
<li>Oversee computer and equipment maintenance, management, and procurement.</li>
<li>Manage office including ordering supplies and coordinating maintenance.</li>
<li>Arrange travel, accommodations, itineraries, and related correspondence.</li>
<li>Create and execute detailed expense reports for business trips.</li>
</ul>Client &amp; Business Development Support:<ul>
<li>Triage and respond to inbound inquiries from potential clients.</li>
<li>Maintain the CRM and ensure accurate daily updates.</li>
<li>Assist in organizing and participating in business development activities.</li>
<li>Send welcome packages to new clients.</li>
</ul>Communications &amp; Marketing Support:<ul>
<li>Support in updating website and social content created by the team.</li>
<li>Manage and assist online entries for awards.</li>
<li>Reach out to journalists and send press releases.</li>
<li>Research contacts for journalists, events, and other outlets in the best interests of Wedge.</li>
<li>Support founders in press or event initiatives as required.</li>
<li>Assist the Founder in managing the content calendar for social media.</li>
<li>Help coordinate and execute in-house projects such as holiday gifts and events.</li>
<li>Research speaking engagements for the founders.</li>
<li>Research opportunities for new business, including contact information for potential partners.</li>
</ul>HR &amp; Finance Support:<ul>
<li>Maintain the payroll system, including onboarding/offboarding employees, updating salaries, and managing group insurance plans.</li>
<li>Draft contracts for employees and freelancers.</li>
<li>Manage sick leave protocols and communications.</li>
<li>Support recruitment processes, including triaging candidate applications.</li>
<li>Coordinate employee onboarding and offboarding (account setup, welcome packages, etc.).</li>
</ul><ul><li>Process and manage accounts payable and receivable.</li>
<li>Perform weekly bookkeeping reconciliations.</li>
</ul>Qualifications:<ul>
<li>4+ years of experience in executive assistance, communications, or marketing.</li>
<li>Must be able to work on Eastern Standard Time (EST).</li>
<li>Proven ability to communicate effectively and build relationships.</li>
<li>Strong organizational and time-management skills.</li>
<li>Highly motivated, resourceful, and a go-getter mentality.</li>
<li>Proficient in Google Workspace (Google Sheets, Google Docs, Gmail), Excel, and Microsoft Word.</li>
<li>Experience with CRM software and sales tools is a plus.</li>
<li>Comfortable working flexible hours when needed.</li>
</ul>This role requires a detail-oriented, highly organized professional who thrives in a fast-paced environment. If you are a proactive problem-solver with excellent communication and decision-making skills, we encourage you to apply!
Benefits<ul><li>
Two weeks of paid time off.</li></ul><ul>
<li>Training and development programs.</li>
<li>Work from home.</li></ul></div>

Marketing Coordinator

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100X

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Marketing Coordinator