Qureos Mentor

16th Circuit Court of Jackson County, Missouri

<div>Department : Criminal Records
 
County or State Funded : State
 
Exempt or Non-exempt : Non-exempt
 
Paygrade : S-18
 
Salary pay rate : $17.03 per hour 
 
Basic Function and Responsibility :
The court clerk position is advanced work using an electronic filing system in a court within the Missouri State Court System.
Work involves responsibility for court case processing which may require the application of independent judgment and the application of statutes, policies and regulations, with minimal supervision. Work requires frequent interaction with the public providing exceptional customer service. Work may also involve financial record keeping within an automated case management system, providing direct support for a circuit judge or associate circuit judge providing a full range of responsibilities within the division's jurisdiction.
Appointing Authority and Supervision Received :
The deputy court administrator of circuit court jury supervisor is the appointing authority. The court clerk receives direct supervision from a principal court clerk, unit supervisor, court manager, chief court operations manager, judge or appointing authority.
Supervision Exercised :
None.
Characteristic and Assigned Duties : ( The following duties are representative of the position and do not include all duties which may be performed.)
<ul><li>Performs case processing in receiving and initiating electronic case files; performs technical duties such as reviewing and processing judgments, grand jury indictments, preparing warrants and summonses, scheduling hearings, and data entry into an automated case management system.
</li><li>Reviews legal documents for necessary information required for filing; determines processing required and takes necessary action in accordance with court rules requiring a detailed knowledge of applicable terminology, rules and procedures.
</li><li>Performs accounting duties in receiving monies and is responsible for end of day cashier session closeout.
</li><li>Provides information and customer assistance in person, via telephone, email or other mediums (without giving legal advice) (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors and judges).
</li><li>Prepares a variety of documents related to court operations including court orders, court calendars, notices of hearings, court appearances or reports; coordinates the flow of documents necessary for court assignments; and properly queues electronically filed proceedings for processing.
</li><li>Contacts attorneys and other court personnel to resolve technical discrepancies with court filings.
</li><li>Assist with on-the-job training for new staff.
</li><li>Enters orders, court dates, pleadings and other court matters.
</li><li>Creates and processes copies of official legal documents.
</li><li>Interacts with the public in a timely and courteous manner.
</li><li>Performs other duties as required.
</li></ul>Knowledge, Skills, and Abilities : (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority.)
<ul><li>Basic knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court.
</li><li>Basic knowledge of organization operations, functions and scope of authority of the court.
</li><li>Ability to work independently and manage time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress.
</li><li>Ability to exercise good judgment and make independent decisions in accordance with general policy and objectives.
</li><li>Ability to maintain a variety of complex records and prepare reports from an automated system.
</li><li>Ability to establish and maintain effective working relationships with internal and external stakeholders.
</li><li>Ability to communicate clearly and concisely, verbally and in writing, in a tactful and courteous manner with diverse parties.
</li><li>Ability to work with a minimum of supervision and follow oral and written instructions.
</li><li>Requires strong time management and organization skills with the ability to be detail oriented.
</li></ul>Minimum Qualifications: (Equivalent combination of relevant education and experience may be substituted on a year-for-year basis, provided a high school diploma or GED has been obtained.)
Associate&rsquo;s degree in a related field or at least 60 semester hours from an institution of higher learning and one year of varied administrative experience performing a wide range of technical office duties.
Necessary Special Requirement :
All candidates selected for employment will be subject to background screenings as part of the hiring process. Certain positions may also require additional checks, including but not limited to education verification, child abuse and neglect clearances, drug screenings, and physical assessments, as applicable to the responsibilities of the role.
Employees May Be Exposed To : Evidence and testimony that may be disturbing, such as photographs of violent scenes and victims and or sexually explicit material; evidence that may include syringes, drugs, weapons and blood; the public who may potentially be verbally or physically abusive, allergens, such as perfumes and dust; and unpleasant odors, such as unwashed clothing or chemicals offered into evidence.
Equal Opportunity Employer</div>

Court Clerk - Criminal Records

<div>Department: Civil Records
County or State funded: State
Exempt or Non-exempt: Non-exempt
Paygrade: S-20
Salary pay rate: $18.42 hourly
Basic Function and Responsibility :
This is highly responsible senior administrative work involving complex work methods in one of the largest judicial circuits within the Missouri State Court System. Work involves serving as administrative assistant to a department director, probate judge, or probate commissioner in one of the largest courts. Supervision is received through personal conferences, general observation of work in progress and the review of completed work. An employee of this class performs responsible duties requiring discretion and judgment in making working decisions and has a higher level of delegated administrative responsibility such as maintaining circuit court dockets, coordinating clerical workload, handling sensitive judicial and administrative matters for compliance with established policies and procedures.
Appointing Authority and Supervision Received :
The deputy court administrator of circuit court jury supervisor is the appointing authority. The senior administrative assistant receives direct supervision by the director of the department.
Supervision Exercised :
None
Characteristic and Assigned Duties : ( The following duties are representative of the position and do not include all duties which may be performed.)
<ul><li>Serves as the administrative assistant to the department director; probate judge, or probate commissioner; makes administrative decisions within designated areas; screens callers and visitors and refers matters to appropriate staff.
</li><li>Prepares information and answers questions in order to relieve superiors of administrative and technical procedures; maintains schedule of appointments.
</li><li>Types letters, orders; opinions and other legal dictation and correspondence; may compose orders of routine nature.
</li><li>Prepares correspondence and variety of forms dealing with legal administrative matters; secures information from public records; requisitions office supplies; proofreads legal and other materials; maintains files; compiles and types statistical reports; audits various invoices, makes travel arrangements.
</li><li>Maintains suspense file calling attention to important items; prepares and maintains directories, form files and calendars.
</li><li>Prepares selected court dockets; types notices and orders; works on special assignments as requested.
</li><li>Performs other duties as required.
</li></ul>Knowledge, Skills, and Abilities : (This job description does not include specific physical requirements necessary to perform the job, such as, carrying, standing and lifting. Such requirements vary from position to position and may be determined by the appointing authority.)
<ul><li>Thorough knowledge of administrative practices and procedures.
</li><li>Thorough knowledge of business English, spelling, punctuation and arithmetic.
</li><li>Thorough knowledge of court procedures and policies, legal documents, laws and legal factors pertaining to the court.
</li><li>Thorough knowledge of organization operations, functions and scope of authority of the court or activity to which assigned.
</li><li>Ability to perform elementary research of legal citations.
</li><li>Ability to understand and follow oral and written instructions.
</li><li>Ability to make moderately complex decisions in accordance with laws, regulations and departmental policies and procedures.
</li><li>Ability to maintain administrative, fiscal and general records and to prepare reports and answer questions from records.
</li><li>Ability to compose correspondence on relatively complex matters, and to perform difficult office management assignments.
</li><li>Ability to establish and maintain effective working relationships with others.
</li><li>Skill in the operation of standard office equipment.
</li></ul>Minimum Qualifications: (Equivalent combination of relevant education and experience may be substituted on a year-for-year basis, provided a high school diploma or GED has been obtained.)
Graduation from high school plus four years of secretarial or general clerical experience.
Necessary Special Requirement :
All candidates selected for employment will be subject to background screenings as part of the hiring process. Certain positions may also require additional checks, including but not limited to education verification, child abuse and neglect clearances, drug screenings, and physical assessments, as applicable to the responsibilities of the role.
EQUAL OPPORTUNITY EMPLOYER</div>

Senior Administrative Assistant - Civil Records

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16th Circuit Court of Jackson County, Missouri

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Court Clerk - Criminal Records

Senior Administrative Assistant - Civil Records