Qureos Mentor

321 Sports

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 Job Purpose:
 
 
 
 
 Provides high-level administrative support by managing schedules, communications, and confidential tasks. This is a full-time role, requiring a proactive approach to ensure the smooth running of daily operations and strategic initiatives.
 
 
 
 
 
 
 Qualifications:
 
 A bachelor&rsquo;s degree in business administration, communications, or a related field.
 
 
 
 
 
 
 Experience:
 
 At least 2+ years of experience in an administrative assistant or similar role.
 
 
 
 
 
 
 
 Roles, Responsibilities, and Duties:
 
 
 
 
 
 
 
 
 Calendar &amp; Schedule Management:
 
 
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 Manage complex schedules, prioritizing meetings, events, and travel arrangements.
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 Coordinate with internal and external stakeholders to arrange appointments and ensure timely responses.
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 Anticipate and adjust schedules as necessary to accommodate changing priorities and urgent matters.
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 Communication &amp; Correspondence:
 
 
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 Act as the liaison by managing emails, calls, and other communications, ensuring prompt responses.
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 Draft, proofread, and distribute high-level correspondence, presentations, and reports.
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 Meeting Preparation &amp; Documentation:
 
 
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 Prepare agendas, presentations, and briefing materials for meetings.
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 Attend key meetings, take detailed minutes, and track action items.
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 Follow up with relevant stakeholders to ensure timely completion of post-meeting tasks.
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 Travel Planning &amp; Coordination:
 
 
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 Organize and manage domestic and international travel, including flights, accommodations, and itineraries.
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 Coordinate with third parties for visas, transportation, and other travel-related logistics.
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 Ensure all travel plans are aligned with the schedule and business priorities.
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 Project &amp; Task Management:
 
 
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 Support in managing special projects, coordinating with different departments to ensure progress.
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 Track deadlines and milestones, providing updates on key initiatives.
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 Collaborate with the executive team to ensure delegated tasks are executed effectively.
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 Confidential Support &amp; Relationship Management:
 
 
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 Handle sensitive and confidential information with the utmost discretion and professionalism.
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 Build strong relationships with board members, clients, and key stakeholders, acting as a trusted point of contact.
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 Represent the Group Operations office in interactions with internal teams and external partners, ensuring a professional image.
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 Competencies:
 
 
 
 
 
 Organizational &amp; Time Management Skills:
 
 
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 Exceptional ability to manage multiple tasks and priorities simultaneously while maintaining attention to detail.
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 Expertise in coordinating complex schedules, travel plans, and high-level meetings.
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 Communication &amp; Interpersonal Skills:
 
 
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 Strong written and verbal communication skills, with the ability to draft professional correspondence and reports.
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 Excellent interpersonal skills, able to liaise with senior executives, clients, and key stakeholders diplomatically.
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 Problem-Solving &amp; Decision-Making:
 
 
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 Ability to anticipate the needs of the executives and resolve issues quickly and efficiently.
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 Proactive in addressing challenges and offering solutions that support executive priorities.
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 Discretion &amp; Confidentiality:
 
 
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 Proven ability to handle sensitive and confidential information with professionalism and discretion.
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 Trustworthy and reliable, acting as a gatekeeper for the Group Operations office.
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 Technological Proficiency:
 
 
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 Advanced skills in using digital tools for scheduling, document preparation, and project tracking.
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 Familiarity with virtual meeting platforms and other collaboration tools.
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 Leadership &amp; Relationship Management:
 
 
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 Strong leadership qualities, capable of coordinating with other executive assistants and cross-functional teams.
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 Excellent relationship-building skills, ensuring smooth communication between the Group Operations office and internal/external stakeholders.
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Duty Officer

Join 321 Sports and explore 1   exciting career opportunities. They're hiring for various roles with options for remote or on-site work. Apply today and become part of their innovative team.

321 Sports

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Duty Officer