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AARCEE DECORATIVE MATERIALS PRIVATE LIMITED

Job Title: HR ManagerLocation: Preferred only Thrissur CandidatesEmployment Type: Full-timeObjective Summary:The HR Manageris responsible for developing and executing human resource strategies that align with the organization's overall goals and objectives. Their primary focus is to manage and enhance the company&rsquo;s workforce by overseeing recruitment, employee relations, performance management, compensation, and HR compliance. The HR Manager ensures that HR functions contribute to a positive work environment, employee engagement, and organizational growth. They serve as a strategic partner to leadership, guiding HR initiatives that optimize productivity ,ensure legal compliance, and promote a healthy work place culture.Principle duties1. HR Strategy &amp; Policy Development<ul><li>Develop HR Strategies&ndash;Align HR initiatives with business goals to enhance organizational growth.</li><li>Policy Formulation&ndash;Design ,implement, and update HR policies, handbooks, and standard operating procedures.</li><li>Compliance &amp; Legal Frame work&ndash;Ensure compliance with labor laws, industry regulations, and company policies.</li></ul>2. Talent Acquisition &amp; Work force Planning<ul><li>Recruitment Strategy&ndash; Develop effective hiring plans to attract and retain top talent.</li><li>Interview &amp; Selection&ndash;Oversee screening, interviewing, and selection processes in collaboration with department heads.</li><li>Employer Branding&ndash;Implement strategies to strengthen the company's reputation as an employer of choice.</li></ul>3. Employee Relations &amp; Engagement<ul><li>Conflict Resolution :Act as a mediator to resolve wor kplace conflicts and ensure a harmonious work environment.</li><li>Grievance Handling Address employee concerns and maintain transparent communication channels.</li><li>Employee Engagement Initiatives&ndash; Plan and execute engagement programs, team-building activities, and workplace events.</li></ul>4. Performance Management &amp; Employee Development<ul><li>Performance Appraisals&ndash;Design and manage employee performance review systems.</li><li>KPI &amp; Goal Setting&ndash;Work with leadership to define key performance indicators for teams.</li><li>Training &amp; Development&ndash;Identify training needs, organize learning programs, and monitor employee growth.</li></ul>5. Compensation, Payroll &amp; Benefits Management<ul><li>Payroll Processing&ndash;Oversee accurate payroll processing, t ax deductions ,and employee benefits administration.</li><li>Salary Structuring &amp; Benchmarking&ndash;Conduct market research to ensure competitive salary offerings.</li><li>Benefits &amp; Perks Management&ndash;Design and implement employee benefits programs such as insurance, wellness programs, and incentives.</li></ul>6. HR Compliance &amp; Legal Affairs<ul><li>Labor Law Compliance&ndash;Ensure adherence to employment laws, work place safety regulations, and anti-discrimination policies.</li><li>Disciplinary Actions&ndash;Implement and enforce disciplinary procedures when necessary.</li><li>Employee Documentation&ndash;Maintain accurate and confidential employee records, including contracts, NDAs, and performance reports.</li></ul>7. HR Analytics &amp; Reporting<ul><li>HR Data Analysis&ndash;Trackkey HR metrics such as turn over rate, employee satisfaction, and hiring trends.</li><li>Work force Planning&ndash;Forecast work force needs and succession planning.</li><li>HR Technology &amp; Software Management :Utilize HRMS (Human Resource Management Systems) for efficient record-keeping and automation.</li></ul>8. Workplace Safety &amp; Well-Being<ul><li>Occupational Health &amp; Safety Compliance&ndash;Ensure the organization meets health and safety standards.</li><li>Employee Assistance Programs(EAPs)&ndash;Implement wellness programs and mental health initiatives.</li><li>Diversity &amp; Inclusion&ndash;Promote diversity, equity, and inclusion in hiring and workplace culture.</li></ul>9. Exit Management &amp; Offboarding<ul><li>Resignation &amp; Termination Process&ndash;Handle resignations, layoffs, and employee terminations professionally.</li><li>Exit Interviews&ndash;Conduct exit interviews togather feed back for organizational improvement.</li><li>Final Settlements&ndash;Ensure smooth processing of full-and-final settlements, clearance, and documentation.</li></ul>10. Leadership &amp; Team Management<ul><li>HR Team Supervision&ndash;Lead the HR team, assign tasks ,and mentor junior HR executives.</li><li>Collaboration with Management&ndash;Work closely with senior leadership to advise on HR- related decisions.</li><li>Organizational Culture Development&ndash;Foster a culture of transparency, professionalism, and continuous improvement.</li></ul>Documentation1. Employee Records &amp; Contracts<ul><li>Employee Personal Information&ndash;Maintain up-to-date employee records(contact details, ID proofs, etc.).</li><li>Employment Contracts&ndash;Draft, issue, and manage employment contracts for new hires.</li><li>Offer &amp; Appointment Letters&ndash;Issue offer letters and appointment letters after the recruitment process.</li><li>Promotion &amp; Transfer Letters&ndash;Document employee promotions, transfers, and interna ljob changes.</li></ul>2. Payroll &amp; Compensation Documentation<ul><li>Salary Slips &amp; Payslips&ndash;Ensure accurate and timely processing of monthly salary slips.</li><li>Tax &amp; Statutory Records&ndash;Maintain records related to tax deductions(TDS),provident funds (PF), employee insurance, etc.</li><li>Bonus &amp; Incentive Documents&ndash;Record and manage documents related to bonuses, commissions, and performance incentives.</li><li>Expense Reimbursement Forms&ndash;Maintain documentation of employee expense claims and reimbursements.</li></ul>3. Attendance, Leave &amp; Overtime Records<ul><li>Attendance Records&ndash;Monitor and maintain employee attendance, including late arrivals, absences, and working hours.</li><li>Leave Applications &amp; Approvals&ndash;Document leave requests and maintain records of vacation, sick leaves, and other types of leave.</li><li>Overtime &amp; Shift Schedules&ndash;Track and document over time hours and shift changes for employees.</li></ul>4. Performance &amp; Appraisal Documents<ul><li>Performance Appraisal Reports&ndash;Document employee performance reviews, feed back, and ratings.</li><li>Goal Setting &amp; KPIs&ndash;Maintain records of set KPIs and performance goals for individuals and teams.</li><li>Training &amp; Development Plans&ndash;Keep track of employee development and training programs.</li><li>Disciplinary Action &amp; Improvement Plans&ndash;Record instances of disciplinary actions, warnings, and performance improvement plans.</li></ul>5. HR Policies &amp; Procedure Documents<ul><li>Employee Hand book&ndash;Develop, update, and distribute the company&rsquo;s HR policies and employee guidelines.</li><li>Code of Conduct&ndash;Document and communicate the organization&rsquo;s code of conduct and ethical standards.</li><li>Work place Safety &amp; Compliance Policies&ndash;Maintain safety and compliance documentation related to employee well-being.</li></ul>6. Recruitment &amp; Selection Records<ul><li>Job Descriptions &amp; Specifications &ndash;Keep records of job descriptions ,requirements, and responsibilities for each position.</li><li>Candidate Screening &amp; Interview Documents&ndash;Document interview assessments, candidate evaluations, and selection criteria.</li><li>Offer Letters &amp; Rejections&ndash;Maintain records of all offer letters issued and rejections received.</li></ul>7. Exit &amp; Termination Documentation<ul><li>Resignation Letters&ndash;Document employee resignations and retirement notices.</li><li>Exit Interviews&ndash;Record feedback from exit interviews for improving the organizational environment.</li><li>Full &amp; Final Settlement&ndash;Keep records of final settlements, including unpaid leave balances, severance pay, and asset handover.</li><li>Termination &amp; Lay off Documents&ndash;Ensure proper documentation of any employee termination or layoffs, including the reasons and process followed.</li></ul>8. Legal &amp; Compliance Documents<ul><li>Labor Law Compliance&ndash; Maintain records related to compliance with labor laws(e.g.,PF, ESI, health &amp; safety regulations).</li><li>Union Agreements &amp; Memorandums&ndash; Document any agreements or discussions with labor unions or employee groups.</li><li>Insurance &amp; Benefits Documentation&ndash;Manage documentation for employee health insurance, life insurance, and retirement benefits.</li></ul>9. HR Reporting &amp; Analytics<ul><li>&middot; HR Metrics &amp; Analytics&ndash;Record and analyze HR data, such as turn over rates, retention rates, and employee satisfaction surveys.</li><li>&middot; HR Dash board &amp; Reports&ndash;Maintain periodic HR reports for senior management review.</li></ul>RequirementsEducation: MBA with Specialization in HRAge:Above25GenderFemaleExperience:Above3yearsOther Requirements<ul><li>Leadership &amp; Management Skills</li><li>&middot; StrategicThinking &amp; Planning</li><li>Employee Relations &amp; Conflict Resolution</li><li>Talent Acquisition &amp; Workforce Planning</li><li>Performance Management</li><li>HR Compliance &amp; Legal Knowledge</li><li>Compensation &amp; Benefits Management</li><li>Communication &amp; Interpersonal Skills</li><li>Negotiation &amp; Influence</li><li>Analytical &amp;Problem-Solving Skills</li><li>Training &amp; Development</li><li>Organizational &amp;Time Management Skills</li><li>Adaptability&amp; Change Management</li><li>HR Technology &amp; Software Proficiency</li><li>Confidentiality &amp; Ethical Judgment</li></ul>Job Type: Full-timePay: &#8377;20,000.00 - &#8377;30,000.00 per monthBenefits:<ul><li>Cell phone reimbursement</li><li>Internet reimbursement</li><li>Leave encashment</li><li>Paid sick time</li><li>Provident Fund</li></ul>Work Location: In person

HR Manager

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AARCEE DECORATIVE MATERIALS PRIVATE LIMITED

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HR Manager